Shows / Putting the AP in hAPpy
Putting the AP in hAPpy
A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce payment fraud, regulatory fines and bad vendor data. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.
Episodes
Putting the AP in hAPpyEpisode 290: One Step You Are Probably Not Doing with the Confirmation Phone Call – But Here are Reasons it Why It Might Not Work For You
Send us Fan Mail I recently spoke at an in-person conference and while there I attended a session where an accounts payable practitioner revealed what they are…
Putting the AP in hAPpyEpisode 289: ChatGPT-4o Is Here and Triggers These Reminders to Avoid Exposing Vendor Data That Can Lead to Fraud
Send us Fan Mail I now have access to the newest ChatGPT / GPT-4o, the “Omnimodel”. The capabilities of this new model triggers reminders to the vendor team to…
Putting the AP in hAPpyEpisode 288: New Nacha Rule Could Help To Avoid Payment Fraud. Here is What to Look For
Send us Fan Mail You may be getting some help from banks finally on avoiding fraudulent payments. Hear what new Nacha rule is behind it, when it will go into…
Putting the AP in hAPpyEpisode 287: Replay! Bank Failures, Mergers and Acquisitions – What the Vendor Team Must Do
Send us Fan Mail Remember when Signature Bank and Silicon Valley Bank failed in March of 2023? Those were the first bank failures since October of 2020 and…
Putting the AP in hAPpyEpisode 286: I Experimented With Voice Cloning, Here is What it Sounded Like
Send us Fan Mail I experimented with generative artificial intelligence or generative AI – voice cloning for an upcoming webinar on avoiding payment fraud from…
Putting the AP in hAPpyEpisode 285: 4 Ways to Secure Your Vendor Remittance Address From Unauthorized Changes
Send us Fan Mail You may worry about vendor banking information and preventing fraudulent electronic payments – however, both internal and external fraudsters…
Putting the AP in hAPpyEpisode 284: Free and Paid Resources to Validate Vendor Banking Details - Updated for 2024
Send us Fan Mail Validating Vendor Banking information is critical to 1) make sure payments are successful; and 2) to validate you are paying your actual…
Putting the AP in hAPpyEpisode 283: 8 Most Common Behavioral Warning Signs of Internal Fraud According to the ACFE
Send us Fan Mail Most internal fraudsters display at least one of eight (8) red flags that fraud is occurring. Do you know what to look for? Keep Listening…
Putting the AP in hAPpyEpisode 282: What if the IRS TIN Match is Unsuccessful? 3 Options
Send us Fan Mail Now that the new IRS Form W-9 is published, let’s look at a frequently asked question I get – what should you do if the vendor’s legal name…
Putting the AP in hAPpyEpisode 281: According to the FBI – BEC Scams Still Worked in 2023 and This Stat Continues to Increase
Send us Fan Mail In 2023, Business Email Compromise, or BEC, is still a money maker for fraudsters according to the latest report by the FBI. Here is a quick…
Putting the AP in hAPpyEpisode 280: 6 Next Steps Now That the IRS Has Published Form W-9 Rev March 2024
Send us Fan Mail Finally – the IRS has published the updated version of the Form W-9. Now what? Keep Listening. Check out my website www.debrarrichardson.com…
Putting the AP in hAPpyEpisode 279: What Fraudsters Are Doing That Pass Bank Account Ownership Validation
Send us Fan Mail Do you have in your vendor bank account add or update process, that if the bank account ownership validation is successful – you stop right…
Putting the AP in hAPpyEpisode 278: Discover Deepfakes on Video Conferencing with Authentication
Send us Fan Mail Remember that $25.6M successful payment to fraudsters? Of course you do, seems like every media outlet and all the companies you subscribe to…
Putting the AP in hAPpyEpisode 277: 20 Tips For Avoiding Six Fraud Trends From 2023 in 2024
Send us Fan Mail Get 20 tips to avoid the latest fraud trends of 2023 in 2024. Discover the latest 6 fraud trends of last year and how you can stay updated…
Putting the AP in hAPpyEpisode 276: Is Your Vendor Team Compliant with Watch List Requirements? 3 Reasons Why The Answer is Probably No
Send us Fan Mail Watchlists, sanction lists, exclusion lists, etc – here are three reasons why you may not be compliant with regulatory requirements. Plus, how…
Putting the AP in hAPpyEpisode 275: Here is What a Fraudster Gets for $500 to Defraud You and Your Company
Send us Fan Mail How hard is it for you to get approved $500 of training or software to help you do your job better? See what fraudsters get for $500 to…
Putting the AP in hAPpyEpisode 274: Here is What To Do When Your Vendor’s Policy is Not to Confirm Banking Via Phone
Send us Fan Mail To mitigate fraud, many companies are taking steps to avoid potential fraud risks – including verifying banking details via phone. If that…
Putting the AP in hAPpyEpisode 273: 3 Vendor Data Risks You Can Uncover With a Security Role / Access Audit
Send us Fan Mail It was two years into an AP Sr Manager position when I realized that another group had access to one of my vendor record screens in the vendor…
Putting the AP in hAPpyEpisode 272: 20 Tips For Handling US Federal and State Reportable Vendors
Send us Fan Mail Now that it’s 1099 season many of you are reminded of how you just didn’t get around to making sure the information you collect from your…
Putting the AP in hAPpyEpisode 271: Plug Up The Gaps In Your Vendor Process
Send us Fan Mail If your vendor had to notify you of a fraudulent payment, you don’t have enough controls. Keep Listening. Check out my website…
Putting the AP in hAPpyEpisode 270: 4 Free Official Sources to Find a Vendor Address Just in Time for 1099 Distribution
Send us Fan Mail It shouldn’t happen but it always does – vendors don’t have a valid address on file. You don’t want check payments or 1099s to come back, so…
Putting the AP in hAPpyEpisode 269: #Scamolidays Wrap-Up: 15+ Content Pieces To Help the Vendor Team Avoid Fraud This Holiday Season and into 2024
Send us Fan Mail #Scamolidays are still going on, but we’re in the final week of the 4 week focus on specific scams and all content is up and published. Want…
Putting the AP in hAPpyEpisode 268: The 4 Most Common Money Transfer Codes for Vendor Setup
Send us Fan Mail When you and your team are setting up vendors for ACH or Wire payments – do you know what those bank branch numbers are? Do you know how to…
Putting the AP in hAPpyEpisode 267: The Most Effective "Ishing" Scams In Your Inbox
Send us Fan Mail From a human behavior perspective, fraudsters depend on our “mental shortcuts” to get us to take action on those phishing emails. Here are…
Putting the AP in hAPpyEpisode 266: Positive Pay + This Step to Mitigate Check Fraud
Send us Fan Mail There is a school that converted all of their ACH payment vendors to check payments after an ACH fraud occurred. Most likely because they felt…
Putting the AP in hAPpyEpisode 265: 2 Tips to Avoid the “Turkeys” in Shipping Scams
Send us Fan Mail Black Friday and Cyber Monday shopping bring good deals for your co-worker Secret Santa gifts and many of those deals have to be shipped. Cue…
Putting the AP in hAPpyEpisode 264: Internal Fraudster > Check Fraud Acts Like A Ponzi Scheme
Send us Fan Mail A particular type of check fraud and Ponzi schemes have something in common. We’re talking internal fraud with one example of how employees…
Putting the AP in hAPpyEpisode 263: When You May Need More Than One TCC for IRS E-Filing
Send us Fan Mail The IRS made a change that will require more of you to file electronically, and guess what you need to file electronically? Yep, a Transmitter…
Putting the AP in hAPpyEpisode 262: 3 Free Ways to Obtain Your Vendors Missing Tax ID In Time For 1099s
Send us Fan Mail It’s that time of the year – preparing for 1099 season. That means being proactive to avoid IRS fines that result from filing 1099s with…
Putting the AP in hAPpyEpisode 261: Tips from the IRS to Avoid Tax Scams This Tax Season
Send us Fan Mail Getting ready for tax season now also means being alert for fraudsters posing as the IRS by voice, in letters and notices and in text…
Putting the AP in hAPpyEpisode 260: The Benefits of a Substitute W-9 and Recommendations for Vendor Data to Collect
Send us Fan Mail Okay so we’re still waiting for the IRS to publish the W-9, after all the draft version was issued on July 26, 2023 and it’s already…
Putting the AP in hAPpyEpisode 259: 20 Tips For How Vendor Teams Can Avoid Business Email Compromise in 2023
Send us Fan Mail Each week it seems I post about new victims of payment fraud caused by changing vendor banking information. In this episode I share 20 tips…
Putting the AP in hAPpyEpisode 258: It’s Time to Clean Your Vendor Master File & Here are 3 Tips
Send us Fan Mail It comes around each year like clockwork – getting your vendor master file ready for annual tax reporting. It’s a great time to focus on all…
Putting the AP in hAPpyEpisode 257: FAQ: Where Do I Enter the Data on the IRS Form W-9 in My Accounting System?
Send us Fan Mail This is another podcast episode answering a frequently asked question. This episode I will talk about best practices for entering in the…
Putting the AP in hAPpyEpisode 256: FAQ: When a Vendor Has a New Tax ID Do I Have to Create A New Vendor Record?
Send us Fan Mail The next few podcast episodes will consist of the frequently asked questions that I get in case you had the same questions. This episode I…
Putting the AP in hAPpyEpisode 255: 3 Types of Positive Pay to Mitigate Check Payment Fraud
Send us Fan Mail Check payment fraud continues to increase, and US companies continue to generate checks – neither with any signs of stopping. Here are the…
Putting the AP in hAPpyEpisode 254: Job Hunting? One Huge Risk If You Use ChatGPT For Resume Building
Send us Fan Mail We all love our jobs, bosses, companies, etc – but at some point, it may make sense to move on to the next career opportunity. Well, that…
Putting the AP in hAPpyEpisode 253: Best Practices For Your AP Automation Project With Wayne Schulz of Schulz Says
Send us Fan Mail Excited that Wayne Schulz is on the episode today dropping some great best practices when you are implementing that next Accounts Payable (AP)…
Putting the AP in hAPpyEpisode 252: Draft Version of the IRS Form W-9 October 2023: What’s Different For The Vendor Team & What’s Missing
Send us Fan Mail On July 26, 2023, the IRS issued a draft version of the Form W-9. Though the form is not final, what’s different? What’s missing? Keep…
Putting the AP in hAPpyEpisode 251: 2 Quick Email Handling Tips to Help You Avoid Fraud
Send us Fan Mail You will want to immediately use and share these two email handling tips to avoid fraud with the whole vendor team. You don’t need IT for…
Putting the AP in hAPpyEpisode 250: Can The Vendor Team Combat B2B Synthetic ID Fraud?
Send us Fan Mail Something new and not good. Fraudsters are expanding Synthetic ID Fraud from consumers to businesses. Discover what Synthetic ID Fraud is, why…
Putting the AP in hAPpyEpisode 249: Are You Performing Too Many Vendor Validations Too Often?
Send us Fan Mail When it comes to vendor validations are you performing enough? Too many? Too often? How do you know for sure? Do you want vendor validations…
Putting the AP in hAPpyEpisode 248: Replay! Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud Prevention
Send us Fan Mail My power is out! Enjoy the replay of this always timely subject. It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the…
Putting the AP in hAPpyEpisode 247: Start These Two IRS Activities Now to Prepare for the 2023 Tax Year
Send us Fan Mail We can always count on the IRS for updates that make us update! There are two that affect 1099s for the 2023 Tax Year and you can get a head…
Putting the AP in hAPpyEpisode 246: The Burden of Spotting That Fraudulent Email
Send us Fan Mail To prevent payment fraud, Is your organization relying on you and your team members to spot that fraudulent email? If so, that pressure could…
Putting the AP in hAPpyEpisode 245: Create Your Own Benchmarking for Vendor Data
Send us Fan Mail Need benchmarking for your vendor activity and can’t find any? In this episode I discuss how you can create your own. I’ll also provide two…
Putting the AP in hAPpyEpisode 244: FedNow(SM) Instant Payments Launches July 2023 – What Does it Mean for the Vendor Team?
Send us Fan Mail Next month, July 2023, the Federal Reserve will launch FedNowSM Instant Payments. This means that there is the potential that your company can…
Putting the AP in hAPpyEpisode 243: 20 Tips To Protect Your Company Against Check Payment Fraud
Send us Fan Mail Check fraud has been on the increase since 2021. This episode contains 20 tips to avoid check fraud in the vendor process – how many can you…
Putting the AP in hAPpy242: Do You Need to Collect A W-9 When Paying US Vendors by Credit Card?
Send us Fan Mail One benefit of paying US vendors by credit card is that card issuer will issue required 1099’s to report the payment. A question I get often…
Putting the AP in hAPpyEpisode 241: 2 Types of Non-IRS Compliance Fines in the Vendor Process And How To Avoid
Send us Fan Mail Afraid of the IRS penalties and interest for no filing, late filing or corrections for reportable vendors? That’s nothing compared to the…
Putting the AP in hAPpyEpisode 240: 7 Reasons Why Paper Checks Are Still Used for B2B Payments in the US
Send us Fan Mail Our Non-US counterparts still look at US businesses and wonder why we still write paper checks. It’s no secret that checks cost more to…
Putting the AP in hAPpyEpisode 239: 3 Things I Learned From Practitioners About Avoiding Fraudulent Payments
Send us Fan Mail I love going to and speaking at Accounts Payable in-person conferences, I educate many – but I also learn a lot. Today I have 3 tips I learned…
Putting the AP in hAPpyEpisode 238: I Asked ChatGPT for Types of Business Email Compromise – One Was A Surprise!
Send us Fan Mail When prompted, ChatGPT gave me 5 types of business email compromise! Four of the types, no problem – but one was one I hadn’t thought about…
Putting the AP in hAPpyEpisode 237: 3 Tips to Manage Your Inbox When Collecting Vendor Supporting Documents by Email
Send us Fan Mail Are you still collecting vendor supporting documents by email? Don't worry you are not alone, but this process does carry its share of…
Putting the AP in hAPpyEpisode 236: No Cost Fraud Prevention - 4 Reports To Pull From Your Accounting System/ERP
Send us Fan Mail Listen for 4 types of reports from your Accounting System or ERP that can help in the war against internal and external fraud. Yes I said…
Putting the AP in hAPpyEpisode 235: 5 Tips From The United States Postal Inspection Service That Your Team Can Use To Combat Fraud
Send us Fan Mail The United States Postal Inspection Service? They’re real? Yes, it is and here are 5 tips that you can use to combat fraud at your company…
Putting the AP in hAPpyEpisode 234: Should You Remove Your Vendor’s Banking and Tax ID When You Inactivate Them? + A Need I Don’t Have An Answer For
Send us Fan Mail When you inactivate vendors in your vendor master file, do you also remove the tax id and the vendor’s banking? Keep listening. Check out my…
Putting the AP in hAPpyEpisode 233: Mitigate the Risk When Using Internal Employees to Collect Vendor Information
Send us Fan Mail Do you have internal employees collecting vendor supporting documentation for vendor adds and changes? What are the risks and how to mitigate…
Putting the AP in hAPpyEpisode 232: Two Step Process When You’ve Made a Fraudulent Payment
Send us Fan Mail A fraudulent payment has been made. Now what? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing…
Putting the AP in hAPpyEpisode 231: Is Your Accounts Payable Team Still Taking Phone Calls from Vendors? Updated for 2023
Send us Fan Mail It’s 2023, and I have an update on a topic I originally wrote about in 2019, before the C-word. Now there is at least one new threat that is…