Shows / Putting the AP in hAPpy
Putting the AP in hAPpy
A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce payment fraud, regulatory fines and bad vendor data. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.
Episodes
Putting the AP in hAPpyEpisode 350: 3 Things I Learned From Attending the IRIS Working Group Meeting – And How You Can Attend the Next One
Send us Fan Mail Did you know that the IRS has working group meetings for the Information Returns Intake System (IRIS)? To find out three things I learned when…
Putting the AP in hAPpyEpisode 349: Is That Your Co-Worker or Colleague Contacting You On Social Media - Or Is It a Fraudster?
Send us Fan Mail If a co-worker or colleague contacted you on social media – how do you tell if it’s them or not? Keep listening. Check out my website…
Putting the AP in hAPpyEpisode 348: Converting Vendors From Check to ACH Payment? Five Do’s and One Big Don’t Before You Start
Send us Fan Mail Check fraud is increasing, they take longer to settle, and they cost more in supplies and manpower. All great reasons to convert your check…
Putting the AP in hAPpyEpisode 347: Access Gone Wrong - 4 Times When Employees Exploited Their Access And Colluded With Fraudsters
Send us Fan Mail Are you performing security audits, so you know who has access to your systems? Listen to today’s episode to for 4 scenarios when employees or…
Putting the AP in hAPpyEpisode 346: A Big IRS Tax Reporting Change Effective For Tax Year 2026 That Can Help Your Team – But Don’t Forget About This
Send us Fan Mail After last week’s episode revealing an IRS announcement, once the big, beautiful tax bill was passed there is at least more tax reporting…
Putting the AP in hAPpyEpisode 345: What The IRS Just Announced About The FIRE System
Send us Fan Mail Check out the IRS’s announcement about changes to e-filing just before the July 4th holiday! Keep listening. Check out my website…
Putting the AP in hAPpyEpisode 344: Another Fraudulent Payment After A BEC Scam Goes to Court – Who Won?
Send us Fan Mail When it comes to the vendor and buyer and who is responsible when there is a fraudulent payment can depend on the country. Here is what…
Putting the AP in hAPpyEpisode 343: Bank Account Ownership Validation Issues > What About Vendors With Different Names?
Send us Fan Mail There is a common scenario for those Accounts Payable or Vendor teams that can do bank account ownership validations when setting up or…
Putting the AP in hAPpyEpisode 342: Top 2 Reasons Vendors Reach Out to Me About You!
Send us Fan Mail You may be listening to this podcast to find out what your vendors are doing, but guess what? Your vendors are reaching out to me to…
Putting the AP in hAPpyEpisode 341: Why the Vendor Confirmation Call is Not A Silver Bullet to Avoid Payment Fraud
Send us Fan Mail The confirmation call has long been hailed as a safeguard against fraud. But it’s not. Let’s delve into why and what can improve the process…
Putting the AP in hAPpyEpisode 340: Part 2 with Troy Baker of the BBB: Is Your Company an SMB? You’re At Risk for Fraud and the Better Business Bureau’s Resources Can Help
Send us Fan Mail If you’re company is a small or medium sized business, don’t get comfortable about fraud – you’re being targeted too. Troy Baker is back to…
Putting the AP in hAPpyEpisode 339: The Better Business Bureau’s Troy Baker on How to Shield Your Business From Fraud Using BBB Resources
Send us Fan Mail Did you know you can find lots of fraud prevention resources from the Better Business Bureau? In this episode, Troy Baker from the Michigan…
Putting the AP in hAPpyEpisode 338: 3 Benefits When the Customer Master File is Also the Vendor Master File
Send us Fan Mail Is your vendor master file and customer master file the same? Don’t miss taking advantage of these key benefits when they are one in the same…
Putting the AP in hAPpyEpisode 337: April 2025 Changes to the 1099-MISC and 1099-NEC
Send us Fan Mail Of course – the IRS has updated the 1099-MISC and 1099-NEC again effective for reporting Tax Year 2025 payments to your vendors. It’s not that…
Putting the AP in hAPpyEpisode 336: World Password Day’s Ultimate Advice for Maintaining Passwords
Send us Fan Mail World Password Day is the 1st Thursday in May every year. For the ultimate and not surprising advice this year from the National Cybersecurity…
Putting the AP in hAPpyEpisode 335: Why the Vendor Process Is Key to Preventing ACH, Wire and Check Payment Fraud
Send us Fan Mail Invoice automation is great for invoice processing and even has artificial intelligence tools that can help spot attempted fraud – but it’s…
Putting the AP in hAPpyEpisode 334: Flipping the Script - Two Tactics Vendors Are Using to Secure Their Bank Info With Clients (You)
Send us Fan Mail Vendor team members need to be vigilant when collecting and confirming bank account information. Now, some vendors are doing the same. If you…
Putting the AP in hAPpyEpisode 333: Looking for Vendor Contact Info? 3 Reasons Why the FTC Warns Not To Use Online Search Results
Send us Fan Mail If you perform a web search and use the results to find your vendor contact information or to confirm their information – you might want to…
Putting the AP in hAPpyEpisode 332: New Scam Alert – Beware of Inbound Snail Mail Scam
Send us Fan Mail Fraudsters are using snail mail to deliver scams – watch out for this one reported by the US Postal Inspection Service. Keep listening. Check…
Putting the AP in hAPpyEpisode 331: Vendor Validations Recommended for Compliance
Send us Fan Mail Are you performing all required vendor validations to avoid non-compliance fines and penalties? Identify non-compliance risks, and get vendor…
Putting the AP in hAPpyEpisode 330: New Scam Alert: 5 Ways the FBI Says Criminals Steal Checks You Send To Your Vendors
Send us Fan Mail The FBI issued a Public Service Announcement that check theft via mail is increasing. See five ways they say criminals are stealing your…
Putting the AP in hAPpyEpisode 329: More Important Than Phishing Tests – Test Controls in Your Vendor Remittance Change Process
Send us Fan Mail We are all familiar with phishing tests to test our ability to identify a fraudulent email – but what about a test to see if a fraudulent…
Putting the AP in hAPpyEpisode 328: Vendor Remittance Information = 3 Confirmation Calls
Send us Fan Mail If you still receive vendor supporting documentation via email and process vendor adds and changes manually - this topic is for you, though…
Putting the AP in hAPpyEpisode 327: Do You Need to Collect A Voided Check Or Banking on Letterhead With Vendor Banking?
Send us Fan Mail I still run into vendor teams that collect vendor banking information on voided checks or letterhead. Is that still a best practice and if…
Putting the AP in hAPpyEpisode 326: Getting Ready for IRS Tax Reporting for Non-US Vendors: The Difference Between 1042-S, 1042-T and 1042
Send us Fan Mail It’s getting close to tax reporting time for your reportable non-us vendors. In this episode, let’s talk about how to find those non-us…
Putting the AP in hAPpyEpisode 325: Build a Watchlist Compliance Matrix to Avoid Fraud and Fines – In 5 Steps
Send us Fan Mail Is your company based in the US? You may be familiar with the Office of Foreign Assets Control (OFAC), but do you know what other watchlists…
Putting the AP in hAPpyEpisode 324: How Often Should You Clean Your Vendor Master File? And 3 Key Tasks To Include
Send us Fan Mail Now that most of you have distributed your 1099’s to the vendor and filed the related forms to the IRS it’s fresh in your mind that there are…
Putting the AP in hAPpyEpisode 323: A Fraudulent Payment After A BEC Scam Goes to Court – Who Won?
Send us Fan Mail A case of business email compromise where the vendor sued the buyer when the buyer made a fraudulent payment to a fraudster impersonating the…
Putting the AP in hAPpyEpisode 322: 2 More Recommended Vendor Validations for 2025 And Where to Validate
Send us Fan Mail I added two recommendations for vendor validations to add to your vendor setup and maintenance process. See which ones they are and where to…
Putting the AP in hAPpyEpisode 321: One Critical Thing I Learned Testing the IRIS System
Send us Fan Mail If you are satisfying your IRS tax reporting requirements by using the IRIS platform from the IRS, you may be interested in what I found while…
Putting the AP in hAPpyEpisode 320: 3 Ways to Find A Missed Fraudulent Payment Made In December
Send us Fan Mail Welcome back. In this episode I’ll talk about how to find if a fraudulent payment happened in December during the busy year-end. Keep…
Putting the AP in hAPpyEpisode 319: Confirmation Call Scripts #5 – Confirmation Call Voice Message and Email
Send us Fan Mail Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation…
Putting the AP in hAPpyEpisode 318: Confirmation Call Scripts #4 – Adding Remit Address for Check Payments
Send us Fan Mail Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation…
Putting the AP in hAPpyEpisode 317: Confirmation Call Scripts #3 – Changing Remit Address for Check Payments
Send us Fan Mail Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation…
Putting the AP in hAPpyEpisode 316: Confirmation Call Scripts #2 – Adding Bank Details for ACH/Wire Payment
Send us Fan Mail Are you and your team members making confirmation calls to your vendors to confirm remittance information? If so, are you using confirmation…
Putting the AP in hAPpyEpisode 315: Confirmation Call Scripts #1 – Changing Bank Details for ACH/Wire Payment
Send us Fan Mail Are you using confirmation call scripts? See how they can be valuable to prevent fraud and make the person receiving the call more apt to…
Putting the AP in hAPpyEpisode 314: Find Fraud With This Verification for Vendors That Are Individuals or Sole Proprietorships
Send us Fan Mail Add this additional verification when onboarding vendors that are individuals or sole proprietors to avoid fraud. What is it and what…
Putting the AP in hAPpyEpisode 313: When Corporations Are Reportable on 1099-MISC and 1099-NEC
Send us Fan Mail Yes, payments to corporations may be reportable. In this episode we’ll talk about which 1099-MISC and 1099-NEC payments are reportable and…
Putting the AP in hAPpyEpisode 312: 3 Worst Practices With Vendor Data That Lead To Compliance Fines
Send us Fan Mail It’s getting toward the end of the year and now many of you may see the result of three worst practices with vendor data that can lead to…
Putting the AP in hAPpyEpisode 311: The New “Easy Pickings” BEC Scam Targets
Send us Fan Mail Do you know what type of organizations the fraudsters are calling “easy pickings?” Keep listening. Check out my website…
Putting the AP in hAPpyEpisode 310: Bridging the Gap From Cybersecurity Awareness Training to Customized Training to Prevent Payment Fraud – in 5 Steps
Send us Fan Mail Want these immediate takeaways? Common security threats unique to the account payable function Resources for free and paid training to prevent…
Putting the AP in hAPpyEpisode 309: Avoid Fraud at Year End - 5 Email Tactics Fraudsters Use
Send us Fan Mail It’s 4th quarter already and while some of you finished your year-end, more are coming into their December 31st year-end – and the fraudsters…
Putting the AP in hAPpyEpisode 308: A New IRS Form That Can Make It Easier to Request An Extension for Distributing 1099’s and 1042’s to Vendors
Send us Fan Mail Don’t you just love it when the IRS comes out with new forms? Well, this form you probably will love! Keep Listening. Check out my website…
Putting the AP in hAPpyEpisode 307: Collecting and Validating Vendor Banking Details to Avoid Fraud - 20 Tips in 20 Minutes
Send us Fan Mail How about tips to avoid fraud when collecting banking details and more tips for how to validate banking to….you guessed it – avoid fraud. Keep…
Putting the AP in hAPpyEpisode 306: Cleaning Your Vendor Master File & Keeping it Clean - 20 Tips in 20 Minutes
Send us Fan Mail It’s that time of year – time to start getting ready for tax filing season, or just to keep your vendor data accurate at all times. Get 20…
Putting the AP in hAPpyEpisode 305: Avoid Paper Check Fraud When Paying Your Vendors – In 5 Steps
Send us Fan Mail Organizations like yours are still paying vendors by check and fraudsters know that, which means that fraudsters are still perpetrating check…
Putting the AP in hAPpyEpisode 304: IRS Form W-9 Series: Getting Pushback For Requiring the New Form?
Send us Fan Mail It happens every time the IRS publishes a revised version of the Form W-9, vendors and maybe even your internal team members, push back…
Putting the AP in hAPpyEpisode 303: IRS Form W-9 Series: IRS TIN Matching Tips Based on Vendor Tax Classifications
Send us Fan Mail Is it frustrating when your vendor insists they gave you the right legal name and tax id combination on their IRS Form W-9, but the…
Putting the AP in hAPpyEpisode 302: IRS Form W-9 Series: Common Mistakes For Vendors That Are Individuals/Sole Proprietors
Send us Fan Mail It’s getting to that time of year where hopefully you are cleaning your vendor master file and now, you’re wondering about your vendor data…
Putting the AP in hAPpyEpisode 301: Vendor Banking Change? Collect an IRS W-9 Too!
Send us Fan Mail When vendors change their banking, in addition to fraud, you also have to wonder what the reason for the change is. The reason, many times…
Putting the AP in hAPpyEpisode 300: Authentication Works Against Deepfakes! Get Free Training and a Template to Avoid Payment Fraud
Send us Fan Mail Authentication, identification or just knowing who you are communicating with can prevent payment fraud from deepfakes and other scenarios…
Putting the AP in hAPpyEpisode 299: Best Practices When Your Vendor Has Factored Their Payments to a 3rd Party
Send us Fan Mail So your vendor notifies you that they have entered into a factoring relationship with a 3rd party and now you have to remit your vendor’s…
Putting the AP in hAPpyEpisode 298: Validate Your Vendor’s US Bank Account Details to Avoid Fraud and Returned Payments - In 5 Steps
Send us Fan Mail Do you need strong methods for verifying vendor banking details to avoid fraud and returned payments? Spot warning signs, set up validation…
Putting the AP in hAPpyEpisode 297: 7 Quick Facts About Instant Payments Through the FedNow® Service
Send us Fan Mail Instant Payments are here and the FedNow® Service is now available with this new payment rail. Hear 5 quick facts I learned when I recently…
Putting the AP in hAPpyEpisode 296: 2 Company Branded Vendor Forms You Need Part 2: The Vendor Banking Form
Send us Fan Mail There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is…
Putting the AP in hAPpyEpisode 295: 2 Company Branded Vendor Forms You Need Part 1: The Vendor Setup Form – With a Twist
Send us Fan Mail There are two vendor forms that are critical to avoid fraud, fines and bad vendor data. Each will have its own episode explaining why it is…
Putting the AP in hAPpyEpisode 294: Now That GenAI Solved Poor Grammar - 4 Other Signs Your Bank Change Email Is Fraudulent
Send us Fan Mail Remember the days where it was easier to spot an email from a fraudster because it had poor grammar? Well, fraudsters have access to…
Putting the AP in hAPpyEpisode 293: In 5 Steps: A Security Audit to Protect Vendor Data and Avoid Fraud
Send us Fan Mail When was the last time you reviewed your security roles and what access is included? Reduce the potential for fraud by restricting who has…
Putting the AP in hAPpyEpisode 292: If You Are Afraid Artificial Intelligence (AI) Will Take Your Job – Make It Your Job By Tackling These
Send us Fan Mail If you are worried that artificial intelligence will take your job that’s a sign that you need to take control and flip that around. Use…
Putting the AP in hAPpyEpisode 291: 4 Vendor Setup & Maintenance Tasks That Can Make the Unclaimed Property Process Easier
Send us Fan Mail Unclaimed property for Accounts Payable can be a tedious, manual process from identifying what is unclaimed property to sending letters to…