Shows / Putting the AP in hAPpy
Putting the AP in hAPpy
A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce payment fraud, regulatory fines and bad vendor data. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.
Episodes
Putting the AP in hAPpyEpisode 230: Top 5 Ways Occupational Fraud is Detected and Who Reports It
Send us Fan Mail Today, If an employee has been committing occupational fraud at your company – what would be your guess for how it would be revealed? And…
Putting the AP in hAPpyEpisode 229: Bank Failures, Mergers and Acquisitions – What the Vendor Team Must Do
Send us Fan Mail The Federal Deposit Insurance Corporation or FDIC shut down and took over Silicon Valley Bank on Friday, March 10th. What does that have to do…
Putting the AP in hAPpyEpisode 228: Debra R Richardson and Angela Sarno Discuss a Whole In-Person Day Dedicated to the Vendor Master File - and It’s At No Cost To You (With CPEs Too!)
Send us Fan Mail One day I received an email from Angela Sarno. Angela and I worked together on a 60-minute webinar on vendor maintenance activities, but now…
Putting the AP in hAPpyEpisode 227: Two Million Dollar “Easy” Questions I Get All the Time That Are Not Easy to Answer
Send us Fan Mail Two million dollar questions that I get all the time, and it seems like they should be easy to answer – but they are not. What are they? Keep…
Putting the AP in hAPpyEpisode 226: Why Is Check Fraud Exploding Right Now?
Send us Fan Mail What is causing a renewed interest in check fraud all of a sudden? And what can you do to protect your company checks? Keep listening. Check…
Putting the AP in hAPpyEpisode 225: Two Fraudulent Payment Cases – Where The Vendor Took the Loss
Send us Fan Mail So, you receive a vendor request to change banking. It’s coming from the actual vendor’s email address – you make the change, make the payment…
Putting the AP in hAPpyEpisode 224: Vendor That is a Subsidiary + The IRS Form W-9
Send us Fan Mail Every now and again I get questions that I think can really help more than just the person that asked it. Either because I get it over and…
Putting the AP in hAPpyEpisode 223: ChatGPT – Good News and Bad News for the Vendor Team
Send us Fan Mail So I just tried to log on to ChatGPT and I received a message that “ChatGPT” is at capacity right now. Are those fraudsters tying up the site?…
Putting the AP in hAPpyEpisode 222: Didn’t Get a Chance to Clean Your VMF? Do These 3 Steps Before Distributing and Filing 1099-MISC/NECs to Avoid IRS Penalties
Send us Fan Mail You didn’t get a chance to clean your vendor master file quarter – or maybe last year. Now it’s January that’s filled with preparation for…
Putting the AP in hAPpyEpisode 221: 5 Steps To ReDesign Your Vendor Process to Avoid Payment Fraud
Send us Fan Mail Ok – so I think what is going on now. The payment fraud that happened during the rush of year-end is starting to be found. I get the calls or…
Putting the AP in hAPpyEpisode 220: Two Tips to Prevent Business Email Compromise (BEC) From The Real Estate Industry
Send us Fan Mail If any of you are buying a home, bought a home you’re a target two times over. Fraud scams are hitting the Real Estate Industry just like…
Putting the AP in hAPpyEpisode 219: Mark Penserini on Outsourcing Your Vendor Payments and Another Outsourcing That I Agree With – Do You?
Send us Fan Mail Have you ever thought about outsourcing your vendor payments? Want to know what is involved and what you need to look for? Get educated with…
Putting the AP in hAPpyEpisode 218: 5 Free Vendor Validations US Entities Should Be Doing to Avoid Fraud, Compliance Fines and Bad Vendor Data
Send us Fan Mail If your company is a US entity, then there are at least five free validations that you should be doing when you onboard vendors. Three of the…
Putting the AP in hAPpyEpisode 217: Vendor Master File Clean-Up Tools To Make Your Life Easier
Send us Fan Mail Are you just starting to clean your vendor master file in preparation for distributing and filing 1099s and 1042s? I have some tools and…
Putting the AP in hAPpyEpisode 216: Business Email Compromise Scams History with Darrell R James, Former FBI Agent
Send us Fan Mail Do you know your Business Email Compromise history? From “pig in a poke” to today, my guest Darrell R James a former FBI agent is here to talk…
Putting the AP in hAPpyEpisode 215: Just in Time For the Holidays – 5 Gift Card Scams Trending Now
Send us Fan Mail Don’t know what to buy that team member for the holiday party? Or want to buy gift cards for that membership group? Especially around the…
Putting the AP in hAPpyEpisode 214: Segregation of Duties – One Area May Be Hiding SoD Conflicts
Send us Fan Mail Do you have any Segregation of Duties conflicts? No? You sure? Here is one area that you may not recognize that may reveal a Segregation of…
Putting the AP in hAPpyEpisode 213: Analysts at CoFense Finds Out What Happens When You Give Scammers $500 Worth of Gift Cards!
Send us Fan Mail This week is International Fraud Awareness Week and so very fitting – I am going to share an experiment from a company that wondered what a…
Putting the AP in hAPpyEpisode 212: Why Setting Up Hotels and Restaurants May Be Bad for Your Bottom Line
Send us Fan Mail Right now in your vendor master file – do you have hotels and or restaurants setup as vendors? And if so – why can that be bad for your…
Putting the AP in hAPpyEpisode 211: 11 Scam Alerts on LinkedIn and Counting – and What LinkedIn is Doing About It
Send us Fan Mail Scam alerts and LinkedIn – are we surprised anymore? Here is a list of 11 that I found and hear about the 3 security features that LinkedIn…
Putting the AP in hAPpyEpisode 210: Is There A Difference When Onboarding a “Non-US” Vendor That is an Individual Versus Company? Yes!
Send us Fan Mail Are there any differences in onboarding non-us vendors that are companies vs individuals? And how does the vendor team member fare dealing…
Putting the AP in hAPpyEpisode 209: Is There A Difference When Onboarding a Vendor That is an Individual Versus Company? Not Really, But Yes
Send us Fan Mail Are there any differences between onboarding vendors that are companies vs individuals? And this is going to be a two-parter, so stick around…
Putting the AP in hAPpyEpisode 208: It’s Time to Clean Your Vendor Master File – Updated for 2022
Send us Fan Mail It’s that time of year again – yes – time to clean the Vendor Master File! And stick around I’ll tell you where you can spend 30 minutes and…
Putting the AP in hAPpyEpisode 207: What is Business Identity Compromise (BIC)? How the FBI Says You Can Identify and Mitigate It
Send us Fan Mail Move over Business Email Compromise (BEC), now there is a new term Business Identity Compromise (BIC) – what is it, where did it come from…
Putting the AP in hAPpyEpisode 206: Are You Converting Your Check Payment Vendors to ACH? 4 Reasons You May Want To Rethink
Send us Fan Mail Yes it’s more efficient and it costs less, but there are at least 4 reasons by you may not want to convert your check payment vendors to ACH…
Putting the AP in hAPpyEpisode 205: One Possible Reason Your Match Rates May Be Lower Than Expected For Bank Account Ownership Validations
Send us Fan Mail So you were approved for a tool to check bank account ownership, and you’re checking each time you add or change a vendor banking details –…
Putting the AP in hAPpyEpisode 204: 3 AP Organization Appreciation Weeks Are Almost Here: 9 Remote Friendly & No Cost Ways to Appreciate the Vendor Team
Send us Fan Mail The Institute of Financial Management or IOFM is an organization that educates, certifies and supports Accounts Payable and other financial…
Putting the AP in hAPpyEpisode 203: Two IRS Changes for 1099-MISC and 1099-NEC Forms the 2022 Tax Year
Send us Fan Mail You’re probably used to annual IRS changes to the 1099-MISC and 1099-NEC forms by now. But this time, one of the two changes to the forms as…
Putting the AP in hAPpyEpisode 202: A Confirmation Phone Call Was Done and the City of Portland Still Lost $1.4 Million to a Fraudster – What Went Wrong?
Send us Fan Mail The City of Portland made a confirmation phone call before a larger wire transfer. They paid a fraudster anyway. To find out what mistakes…
Putting the AP in hAPpyEpisode 201: Critical Vendor Data The Vendor Team Should NEVER Reveal to Vendors
Send us Fan Mail When you or your team communicates with vendors, does everyone know what NOT to say to vendors to prevent fraud? Also, did you miss last…
Putting the AP in hAPpyEpisode 200: Celebrating My 200th Episode by Giving Away a Free Template ($24.99 Value) to Help Fight Business Email Compromise (BEC)
Send us Fan Mail In celebration of my 200th Episode – I am giving away a free template ($24.99) value to help you fight Business Email Compromise (BEC). If you…
Putting the AP in hAPpyEpisode 199: Pros and Cons of Using Micro Deposits over Early Warning/GIACT to Validate Vendor Bank Account Ownership
Send us Fan Mail Are you looking for ways to validate vendor bank account information to prevent fraud? In this episode, I talk about why you may want to (or…
Putting the AP in hAPpyEpisode 198: A Data Security Requirement for the Vendor Bank Account Number? Yes! Learn More from Nacha’s Amy Morris
Send us Fan Mail Does your company have ACH transactions? That answer is most likely yes – then if you or your team handles vendor invoices or vendor bank…
Putting the AP in hAPpyEpisode 197: Is That Job Posting Real? Job Fraud is Back and Can Result in Fraud To Your Company
Send us Fan Mail Payment fraud resulting from receiving a fraudulent request to change vendor banking isn’t the only fraud threat to the Vendor Team Members…
- Putting the AP in hAPpy
Episode 196: Replay! Vendor Banking Update? Why Calling the Vendor is Not Enough for Fraud Prevention
Send us Fan Mail Stay Tuned. It’s common practice for Accounts Payable (AP) Vendor Maintenance to call the vendor when there is a change requested to the…
Putting the AP in hAPpyEpisode 195: Two Truths that Break Your False Sense of Security With Vendor Confirmation Phone Call – and What Can Help
Send us Fan Mail If you are like many companies – when your vendor team receives a change of banking, before making that change a team member is confirming the…
Putting the AP in hAPpyEpisode 194: 5 Do’s and Don’ts of NOCs from Your Bank When Your Vendor’s Bank Has a New Routing Number
Send us Fan Mail You are a US company and to make ACH payments to your vendors you send a pay file to your bank and your bank sends the payments to your…
Putting the AP in hAPpyEpisode 193: Occupational Fraud Has Changed from 2012-2022 + An Internal Control Can Help With a Surprising Change
Send us Fan Mail Today I am reviewing a report on how occupational fraud has changed in the last 10 years – which could mean some changes in your current…
Putting the AP in hAPpyEpisode 192: Behavioral Red Flags of Occupational Fraud and How it Effected Former President Ronald Reagan’s Hometown
Send us Fan Mail I talk a lot about external fraud on this podcast – but just as important is internal or occupational fraud – because you are paying these…
Putting the AP in hAPpyEpisode 191: 3 of the Biggest Mistakes Vendor Teams Make
Send us Fan Mail I attended an Accounts Payable conference in May where I had a few sessions where I talked about the Vendor Process and how authentication…
Putting the AP in hAPpyEpisode 190: Still Accepting Vendor Supporting Documentation Via Email? 4 Tips To Organize Your Email Inbox
Send us Fan Mail If you are still accepting vendor supporting documentation via email – it’s not ideal because that’s where fraud happens, however, you are not…
Putting the AP in hAPpyEpisode 189: US Entity: Validations Required to Set Up A Non-US (Foreign) Vendor – Updated!
Send us Fan Mail I had an earlier podcast episode in early 2019 – episode 23 with this same topic. But since then – I’ve learned a lot, fraudsters have learned…
Putting the AP in hAPpyEpisode 188: Working While Traveling? Why You Should Not Use Your Cell Phone For Vendor Request Emails
Send us Fan Mail Now, we all know that some of you out there can’t just cut off work while you’re traveling, even when it’s for vacation, so let’s talk about…
Putting the AP in hAPpyEpisode 187: Documents and Validations When Setting Up US Non-Profit Vendors
Send us Fan Mail Since US Non-Profit vendors are not reportable on the 1099-MISC or the 1099-NEC, you may be tempted to not collect the usual vendor setup…
Putting the AP in hAPpyEpisode 186: Are You Still Accepting Existing Vendor Changes Via Email? 4 Vendor Forms You Need To Prevent Fraud
Send us Fan Mail If you are still receiving requests for changes to existing vendors via email – then I am sure you know you and your vendor team members are…
Putting the AP in hAPpyEpisode 185: What AP Teams Need to Know about Supplier Diversity and the Vendor Master File with Neeraj Shah, Founder of supplier.io
Send us Fan Mail If your team is responsible for maintaining vendor data in your vendor master file – if you haven’t already, you may be asked to identify…
Putting the AP in hAPpyEpisode 183: FBI Stats on Business Email Compromise (BEC) in 2021 and Their "RAT"
Send us Fan Mail Remember in March of 2020 when most Vendor Teams packed up abruptly and went to work from home? And then in 2021 many Vendor Teams were still…
Putting the AP in hAPpyEpisode 184: How To Handle Vendors That Will Only Submit Past Versions of the IRS Form W-9
Send us Fan Mail I had a question come in from someone that handles vendor setup and was frustrated that vendors kept sending old versions of the IRS Form W-9…
Putting the AP in hAPpyEpisode 182: 3 Options to Identify Diverse Suppliers in Your Vendor Master File
Send us Fan Mail Does your company have a new or renewed focus on a diversity initiative, and you are tasked with identifying your new and existing vendors as…
Putting the AP in hAPpyEpisode 181: Add This Internal Control to Prevent Fraudulent Payments (No It’s Not the Phone Call – But It Can Make Sure It’s Done!)
Send us Fan Mail Is your team really making that phone call to Vendors who change their bank account information? Today’s episode will answer that question by…
Putting the AP in hAPpyEpisode 180: Does AP or Purchasing Own the Vendor Master File? Views from Both Sides on Key Issues
Send us Fan Mail Age-old question – Should Accounts Payable or Purchasing own the Vendor Master file? And whichever one owns it – the other team wants them to…
Putting the AP in hAPpyEpisode 179: The Russian Invasion Against Ukraine – One Critical Effect on the Vendor Team
Send us Fan Mail The US is still in the throes of what is being called the Great Resignation and now COVID restrictions are being lifted which means many more…
Putting the AP in hAPpyEpisode 178: Replay! Which Vendors Should be Considered “Active” in Your Vendor Master File?
Send us Fan Mail Would you like to attend a complimentary training session on a strategy to inactivate your vendors? Check below and understand what is an…
Putting the AP in hAPpyEpisode 177: 12 Tips to Add Efficiency as Vendor Team Members Leave Your Organization
Send us Fan Mail The US is still in the throes of what is being called the Great Resignation and now COVID restrictions are being lifted which means many more…
Putting the AP in hAPpyEpisode 176: 4 Ways To Do the IRS TIN Match
Send us Fan Mail If you are a US entity and not currently doing an IRS TIN Match for your vendors, 1) don’t worry you’re not alone and 2) I have options that…
Putting the AP in hAPpyEpisode 175: Offset the Great Resignation with Employee Appreciation Day
Send us Fan Mail Next week is Employee Appreciation Day. Whether you are a manager or an individual contributor, listen for ways to make your employees or…
Putting the AP in hAPpyEpisode 174: 6 Tips for Getting Ready for the IRS 1042-S
Send us Fan Mail Yes, I know – you just got over getting the 1099’s processed. Well now it’s time to deal with your foreign payees and I have some tips that…
Putting the AP in hAPpyEpisode 173: A Pre-Valentine’s Day Message: Don’t Become a Money Mule
Send us Fan Mail It's getting close to Valentine's Day and the National Cybersecurity Alliance has tips so you don’t become a money mule and more….all the…
Putting the AP in hAPpyEpisode 172: Free and Paid Resources to Validate Vendor Banking Details in 2022
Send us Fan Mail Validating Vendor Banking information is critical to 1) make sure payments are successful, and 2) validate you are paying your actual vendor…
Putting the AP in hAPpyEpisode 171: Top 3 Fraud Risks Accounts Payable Teams Need to Watch Out For in 2022
Send us Fan Mail In 2021, we all hoped that the effects of 2020 would have peaked in many ways, but certainly with fraud – well – it did not. In this episode…