Latest / Closing Sales in Nigeria - Sales For The Nigerian Business Person: The Sales and Marketing Blueprint / The Business Owner's Guide to Preventing Theft & Fraud
Transcript
- 0:01Hello and welcome to the show. I'm making today's recording at
- 0:05home and it's a late night recording, so there will be some
- 0:07noise in the background. Now today on the podcast, we're
- 0:10going to look at how to prevent fraud in your business.
- 0:13I repeat, how to prevent fraud in your business.
- 0:16And the reason why is because on the radio show, not the podcast,
- 0:21on the radio show, I had a call, it was like maybe 3 weeks back,
- 0:27Faller from Abuja, who is in the plantain chips business.
- 0:31And because of the stuff that we happened to be talking about at
- 0:34the time, you know, he was calling in just to give a
- 0:36testimony to show how you don't really need to start with big
- 0:40money like that when you're going into business.
- 0:43Because he and his wife, that's his business partner, they
- 0:48started their plantain chips business with about 19,000 naira
- 0:53in seed capital. And that was early on in the
- 0:55north, you know, 2000 and something.
- 0:58And now a couple of year later, he didn't say the size of the
- 1:01business, but he did admit that staff overhead alone was about a
- 1:05million a month. So that's to show how the
- 1:08business had grown. So that was the main point he
- 1:11was calling and he was giving a testimony just to let people
- 1:13know that you don't have to start with millions.
- 1:15You can start with small and you can't begin to graduate, but
- 1:19that was like the spirit of the show.
- 1:22Then he mentioned casual, that he had a sales manager or a
- 1:30store manager who happened to engage in some fraudulent
- 1:33activity activities and was able to defraud him of some money.
- 1:40But you know, that was not the main point of why he was
- 1:42calling. So even though that was just an
- 1:44aside, I thought about it that there are lots of people who are
- 1:48starting businesses today and your prayer is that the business
- 1:51will grow. But this is something that
- 1:54happens when the business grows, eventually you get a team and
- 1:58you start building infrastructure beyond you.
- 2:01And when that happens, then of course, you know, there's some
- 2:05concerns that happened. There's some concerns that
- 2:10happened. Basically, there's some headache
- 2:12that will just normally come. And so for those of us who are,
- 2:15you know, of a certain age, do you remember PDD and what's his
- 2:22name again? PDD and Biggie.
- 2:24Yeah. More money, more problems.
- 2:26Yeah. So you get more money, you get
- 2:27more problems. So now.
- 2:29So what is something that we pray for?
- 2:33And yeah. So that's it.
- 2:35So I last week on the radio show, I decided to bring this
- 2:39thing up again and then talk about how to prevent fraud in
- 2:42your business. Of course, you know, I try to
- 2:46soften the edge. Like I'm not trying to say stay
- 2:50small. I'm not trying to say don't
- 2:52grow. We're just trying to say like
- 2:55Puff Daddy and Biggie said, more money, more problems.
- 2:58So what you do is you try and anticipate the problems.
- 3:02You try and put systems in place to take care of the problems so
- 3:08they can continue to grow this thing that you've started.
- 3:11So if you're like Fola, you know, you are your loving wife,
- 3:13you will start at something so you continue to grow the thing.
- 3:17But it's something that we all have to deal with eventually.
- 3:19And that is why systems, processes, protocols,
- 3:23safeguards, no matter what it is that we have to call it.
- 3:26That's why we have them in business.
- 3:28So that's what we're looking at today.
- 3:32Now, the first thing that I mentioned was, OK, by the way,
- 3:36you know, I'm not in fraud prevention.
- 3:37So always talk to the relevant specialist.
- 3:40If I'm telling you anything and I'm coming at it from the angle
- 3:43of sales and business development, then you can take
- 3:45it as gospel. If I've said it, so it is.
- 3:48But for episodes like today, when I'm talking about something
- 3:52else that is in another man's backyard, you know, another man
- 3:55is a specialist, another woman is a specialist.
- 3:57Well, cause all them, but sure, there are a couple of things
- 4:01that we can learn. So First off, confirm your
- 4:05suspicions discreetly. The reason why I'm saying so is
- 4:08because you know Nigeria, you know our temperament.
- 4:11The moment you figure out that your best friend, your brother,
- 4:13your cousin, you know, whoever I steal from you, you know, the
- 4:17the way the thing will just be doing.
- 4:18You want to go and shout and you know, tear out the whole house,
- 4:21you know, But The thing is, whenever there's a problem, I
- 4:24actually need to try and figure out exactly what's going on.
- 4:26And how about the problem is before we know how to react.
- 4:30And The thing is, when you go out, confront the person like
- 4:32this, the person that has time to bury one or two things.
- 4:36And a perfect example of that was this Tyler Perry movie.
- 4:41I can't remember the name, but the guy was the sales manager
- 4:45there, a pharmaceutical sales manager.
- 4:47And of course, the guy was dipping into inventory and
- 4:50selling some things on the side, you know, just to, you know, now
- 4:55you're used to live in a certain kind of lifestyle.
- 4:57So the guy you know, who was trying to represent now, so he
- 4:59was doing some backyard deals and then somebody went to go and
- 5:04tell the org out the company. And your guy was like, I know
- 5:07this our guy, he's been loyal now when we had no problem.
- 5:11Thank you for telling me. Let me let me investigate.
- 5:13Let me see. So throughout the movie, your
- 5:17guy was looking for evidence, you know, checking records, all
- 5:20these kind of things. Then midway through, but this
- 5:24guy, I mean, throughout, maybe through the movie, the guy's
- 5:28conscience trying to trick the guy because his marriage was
- 5:30falling apart, all kinds of things.
- 5:31So he said that he will not be born again when I give his life
- 5:33to Christ. So just as I was getting ready
- 5:38to go and confess to Olga to say, look, I'm a new creature in
- 5:41Christ. And Olga, this is what I've been
- 5:43doing now for the past 15 years. This is what I've been doing.
- 5:47That's when your guy called him to his Olga.
- 5:49There's something I'll tell you. Say no problem me today,
- 5:52something I want to ask you while I sit down.
- 5:54The guy now dropped the flyer on the desk.
- 5:57I said Oh yeah, he's playing yourself.
- 6:00And the guy confessed. I said, in fact, I'm even happy
- 6:03as you've shown because honestly to God, that was the thing that
- 6:06was on my mind. I said let me come and tell you.
- 6:09So just like that, you need to go and do your investigation.
- 6:15Go and check finance records. Go and check bank records.
- 6:18Go and look at invoice, purchase order, check raw material,
- 6:22inventory, see how everything is tiling up so you can mash out
- 6:26your case before you go and confront the person.
- 6:31Then one way that you can do your investigation is when you
- 6:35get in in touch with customers directly.
- 6:37Because like in for last case, that's how he found out, you
- 6:40know something happened so he now had to hit the road and as
- 6:43he was going and talking to customers, you know 1 customer
- 6:46said he will not have company account for last.
- 6:48Like what do you mean we don't have company account?
- 6:50We've always had company account, I've been paying to
- 6:53managers account. That's how he started
- 6:55discovering that stuff was going down.
- 6:59So from talking to customers, that's how we usually find out
- 7:02about these things. But one of the ways you can go
- 7:05about is just to call customers once in a while and say
- 7:08customer, thank you for your business.
- 7:10You know, you're one of our best customers, but do want more
- 7:13exercise calling people around them or trying to update our
- 7:17records, are trying to verify payment receipts.
- 7:19So I hope you don't mind. Let's just talk for like 2 or 3
- 7:21minutes. Let's just confirm one or two
- 7:23things. So that's the scope.
- 7:25That's how you now start hearing that Kelechi say you should be
- 7:28paying to her account and then she will remit or this person
- 7:33say you should be doing like this, this person say you should
- 7:35be doing like that, or this person say he has been giving
- 7:37you a discount. That's how you start figuring
- 7:39out what's going on. So customer contact really
- 7:41important then to protect your business.
- 7:46That's one of the reasons why some businesses I know it can
- 7:49really, really be annoying, especially in a well for me and
- 7:53we are finding annoying when you go to some places and I actually
- 7:56want to pay cash. But then the policy is no cash
- 7:59payment in this store is because the owner, the staff has done
- 8:04him strong team. So that's where they put that
- 8:06policy in place. No more cash.
- 8:08Everybody who is buying here, you must pay in card and
- 8:13corporate accounts only. Then they flashed the corporate
- 8:16account there with another sign that says do not pay except if
- 8:20you're paying into so, so, so and so account.
- 8:23So all those sorts of things restricting the use of cash in
- 8:26your store or when dealing with customer.
- 8:28Everything was by transfer. You know, all that is just to
- 8:33minimize opportunities for fraud because of course is when people
- 8:36handle cash that they can do one or two things.
- 8:38You know, like you collect 5K in cash and you say let me just
- 8:43move 200 naira, you know, or you say let me just borrow 5K from
- 8:50this 20K when I'm boyant, I will now put that 5K back.
- 8:54So you minimize opportunities for all these things to happen.
- 8:59Then I found some principles online like for for inventory
- 9:04management. One of them was like the two
- 9:06person rule and I've seen that in practice here in Abuja as
- 9:10well. So anytime inventory has to
- 9:12move, we have to collect something from the store, two
- 9:15people have to sign from it. You know, I've seen that in some
- 9:17businesses. So you go to the store manager,
- 9:20store manager will say no problem.
- 9:22The thing is there store manager will sign somebody else that is
- 9:25authorizing whatever person will sign.
- 9:27So now two people have signed that you Kalechi went to the
- 9:32store to come and carry XYZ number of items.
- 9:37Some people will say, come on, what do you mean should be 3
- 9:43People can collude. Yes, it's possible.
- 9:45But The thing is conspiracies are hard to maintain.
- 9:52The number of people that the number of people that you tell.
- 9:58In fact, this is I can't remember who came up with that
- 10:01saying that saying, but the person said them the most
- 10:03successful conspiracy is the conspiracy of 1.
- 10:06So if it is just you that do conspiracy, you didn't tell
- 10:09anybody, then you're safe. If you die, you die with a
- 10:12secret, but the moment you stay involving one or two other
- 10:16people, it's hard to keep this thing on our apps.
- 10:18So that is what all these principles, all these simple
- 10:21rules, like the two personal rules, you know, they just make
- 10:24it harder to bury something. So these are some principles
- 10:29involved in inventory management.
- 10:31Then of course it's good practice to consult a lawyer
- 10:35yours, you know what your options are also because
- 10:38sometimes when employers are saying employers, when employees
- 10:42go and do strong thing like this, sometimes they do some
- 10:44things that expose us to some legal risks outside.
- 10:48But if you talk to your lawyer, this is what I found out.
- 10:50This is what this guy has been doing.
- 10:52You're liar. Now know how to advise you, OK,
- 10:55If you want action against the guy, we can't do it like this or
- 10:59this thing and this thing that the guy has been doing outside,
- 11:01it has opened you up to this and this liability.
- 11:03This how you protect yourself. So talking to your lawyer, not a
- 11:07bad idea then also, it's another reason why all this evidence is
- 11:13important up when I say confirm suspicions discreetly because
- 11:19now you have good evidence that when you're sucking this person,
- 11:22you say get out you bastard and you know that you can sack the
- 11:25person. You know your full chest with
- 11:27full justification because you have proof because I've seen it
- 11:31even in Abuja where you suck somebody, you say that the
- 11:36person was fraudulent, the person will now go to court and
- 11:38say fraudulent. How the reason why exactly is
- 11:41because of this because of this and then a nasty legal batting
- 11:44battle ensues. So I've seen it in the banking
- 11:48sector in particular. It's not as if I know the guy
- 11:50personal, personal, but when the bank's acting this is because of
- 11:55foul play and the guy say which can foul play.
- 11:58So the guy also countersued. I said I look normally able,
- 12:02dismissing me wrongfully, you will say if you're even owe me
- 12:05entitlements, like pay me my entitlements.
- 12:07So these are protect yourself when you go and do good
- 12:12investigation. If anything happens, you're able
- 12:14to go to the court and say me Lord, this guy's a bastard.
- 12:18And this is the reason why me Lord, can I approach the bench
- 12:21and say I approach the bench, me Lord, check this file.
- 12:23You see everything there, bank record plus videotape plus
- 12:27everything plus written testimony of store manager,
- 12:31everything there, there. The guy's a bastard.
- 12:34So yeah, it's why some of these things are important.
- 12:40Then of course, let's see. OK.
- 12:42I also found some stuff on segregation of duties.
- 12:44So basically that just means that no single one person should
- 12:47carry 1 transaction from beginning to the end.
- 12:49So in the beginning, when was Folla and his wife?
- 12:51Folli used to do everything, you know?
- 12:53So he and his wife, you know, prepare every every.
- 12:56But therefore lies. Wonder who?
- 12:57Get inside the car, drive around, was the customer.
- 13:00Drop this thing, drop that thing, you know, drop every
- 13:02every. Then when you start hiring some
- 13:05people, you know, especially since you trust some people, you
- 13:08let go of some activities and you know, sometimes you know,
- 13:11you trust them. And I had the guy, he's my
- 13:13cousin now. He's from my village, you know,
- 13:15he's my personal or from the same church.
- 13:17And it's not a problem. They let the person handle
- 13:20everything. And that is where like the for
- 13:22the store manager now or the sales manager.
- 13:25That's how Margo Margo started to enter the picture.
- 13:28So you try and reduce any single employee having complete control
- 13:35over transactions from beginning all the way to the end like I've
- 13:40noticed in some pharmacies. Although I'm wondering some
- 13:43pharmacies in Abuja I'm wanting isn't necessary, they're just
- 13:45giving us work because anyway, shall they have the reason?
- 13:51I've noticed in some Abuja pharmacies now, the person you
- 13:54go and talk to that will give the advice is separate.
- 13:57The person who will go and pick up the drug is separate.
- 14:00The person that you will pay to is separate and the person that
- 14:03will now issue your receipt is separate.
- 14:06And for me, I think like man, that's unnecessary work now like
- 14:08come on, we're in the pharmacy. Like what's the big deal?
- 14:12We're all here in the open. But anyway, I guess these are
- 14:16some of the reasons, reasons why as a customer, I don't like it
- 14:19because it's giving us unnecessary work.
- 14:21It means I talk to this person, I move over and talk to another
- 14:23person, I move over and pay to another person and I move over
- 14:26and collect the receipt from another person.
- 14:28I'm spending much more time, but I guess all these controls are
- 14:31in place to limit the opportunities for fraud.
- 14:36Then let's see what else? OK, that's segregation of
- 14:41duties. Let's see.
- 14:42OK, yeah. Separating sales from payment,
- 14:45separating payment from delivery and then all these sorts of
- 14:48things. Then reconciliation.
- 14:50So there's some businesses where I noticed, well, the first time
- 14:53I saw reconciliation at least in Abuja or some of the
- 14:56neighborhood shops in the old place where I used to live, I
- 14:59noticed that every night, if they do not do reconciliation, I
- 15:04don't Reconciliation was manual as in paper plus barrel plus
- 15:08calculator. If they don't do reconciliation
- 15:11and if everything does not tally, they won't close up.
- 15:15So they might be closed to the public, but they did that
- 15:18reconciliation every single day. So reconciliation is a good
- 15:22idea. And for some businesses,
- 15:24reconciliation is separate. So the people who normally sell,
- 15:29they come and sell and then they go.
- 15:30The people who are going to do reconciliation down is a
- 15:33different set of stuff. So you can also separate
- 15:36reconciliation. Then daily sales reconciliation
- 15:41will be good. Checking the sales record,
- 15:43checking bank deposits, you know, stuff like that.
- 15:46And then also found some good stuff on inventory management
- 15:50software that's not manual because inventory management, if
- 15:55you're going to do it manual, can it can be, it can be quite
- 15:59sure it can take take a while. So for those of you who remember
- 16:03the podcast episode where we spoke about barcodes, Yeah,
- 16:07about the guy who called in who had started these family soap.
- 16:12Sorry, 1 moment. OK, I'm back.
- 16:17Sorry about that. Remember at the beginning I said
- 16:19that, you know, it's a late night episode and you know,
- 16:23everybody's home so OK where the kids are, but wife is awake.
- 16:27So actually wife was looking at looking for me and she said
- 16:30where are you? As I'm making podcasts, you see
- 16:33you're making podcasts at this time of the night.
- 16:36So your age mates, is it podcast they're making?
- 16:39Well, are they inside the room with their wife?
- 16:41I said, OK, my dear, I'm sorry, I'm pushing money.
- 16:44That's why I'm making podcast because you know, I make
- 16:47podcasts, I promote myself. If I promote myself, I get more
- 16:49customers. She said OK and then she walked
- 16:53away. So anyway, now I'm back.
- 16:55Let me finish the podcast that episode and then let me go and
- 16:58answer husband duty. Where was I now?
- 17:03Inventory management. So I was saying that episode now
- 17:06that guy that I say he wants to do soap, the family soap
- 17:09business and he called in asking about the packaging.
- 17:14Yeah, yeah, good. And then I did the research
- 17:18about the, you know, from a business and a branding point of
- 17:23view, you know, yeah, it's, it's it's necessary.
- 17:26And so it's good that you do. But then there also are
- 17:32statutory compliance issues. So by law, certain kinds of
- 17:37products suppose get packaging and the things that are supposed
- 17:41to be on the packaging are determined by law as in NAFDAQ
- 17:45has already said you will get packaging and on your packaging
- 17:48it must clearly spell out this, this, this and that.
- 17:53So in that particular episode, I think that's the first time that
- 17:57I mentioned barcodes, product, product barcodes because I can't
- 18:03remember if NAFDAQ. No, NAFTA does not recommend you
- 18:07have barcodes. You must have your product
- 18:09number and all of that. But I think having a product
- 18:13barcode is good for inventory management.
- 18:15You know, I can't remember, it's been a while since I did
- 18:16research on that on that particular episode.
- 18:21But if you have back roads barcodes on your products, then
- 18:25inventory management becomes a lot easier because you just take
- 18:27the thing and then you go to your computer and then you scan
- 18:30ping him. And of course when people are
- 18:33buying stuff they will scan, scan the plantain pinging.
- 18:37So as you they ping they go now you know the computer, the
- 18:40database, everything done, they reconcile now.
- 18:43OK, we started off today, 1st of December, we 500 bags of chips
- 18:47and we ended closing tally at the end of the day was 20 bags
- 18:52of chips, meaning that 480 bags of chips were sold.
- 18:58So that is inventory management doing the digital using
- 19:02software. So also another reason why if
- 19:05you're involved in one of these businesses where you're selling
- 19:07products apart from creating packaging just for the branding
- 19:11side, you know, these are also some of the small benefits they
- 19:16create the packaging comply with NAV dark first of all, then you
- 19:20know also helps with inventory management at the end of the
- 19:23day. So you won't take time because
- 19:25that neighborhood shop that I mentioned that I first noticed
- 19:29that the staff will do manual recall reconciling.
- 19:33I said that manual reconciliation will not be
- 19:35smarting because sometimes they'll close the shop.
- 19:38The shop supposed to close like around 7, I think.
- 19:43No, sorry, like around 8:00, but then 730 they'll stop allowing
- 19:47customers to come in. Now all the customers are inside
- 19:49and they'll come out. They don't start doing manual
- 19:51reconciliation. But then once in a while, you
- 19:55know, you're feeling peckish, like, you know, you want to shop
- 19:57something you want, you just want to flex.
- 19:59So you go and buy, swear. And I now notice that it's
- 20:0110:00. They're still doing
- 20:03reconciliation. So that reconciliation will be
- 20:05small. I mean, you can imagine you shop
- 20:08in the shop 6:30 in the morning. You know, I'll be doing
- 20:11reconciliation until 10:00 at night.
- 20:13Like, man, that's mad. Like on top how much salary I
- 20:17refill for people who work in certain kinds of jobs.
- 20:22But if everything is computerized, at least the
- 20:25reconciliation should not be that hard.
- 20:28Then also saw some stuff about whistleblower policy, having an
- 20:32anonymous whistleblower policy. I saw some of that in the
- 20:36businesses in the UKI haven't seen that in Niger.
- 20:39I mean, if you've seen any business that has anonymous
- 20:41whistleblower policies, then please let me know.
- 20:45You know, I give my phone number at the beginning and at the end
- 20:47of every episode. So just drop me a WhatsApp
- 20:49message, you know, give me the example so I can come back here
- 20:52on the podcast and say, oh, you know, so also said some Nigeria
- 20:56businesses do this and this is an example, then let's see what
- 21:00else. OK, there's some stuff about
- 21:01CCTV and things like that. So basically those are just some
- 21:04ideas about how to prevent fraud in your business.
- 21:08So I'm not making today's episode just care anybody.
- 21:10It's just one of those things like Biggie said, more money,
- 21:13more problems. So we gas to anticipate the
- 21:16problems and make sure that we nip these things in the bud.
- 21:22But when Fola called in and when we were discussing, actually it
- 21:28was the progress that we're celebrating, the going forward
- 21:33that we're celebrating. That's some people when they
- 21:36were starting their business, like the person who started the
- 21:39discussion actually was the lady who said she started her tiger
- 21:42nut business with I think it's 3000.
- 21:46Tiger Nut Juice started with 3K and she called in to say that
- 21:51she had crossed 1M in revenue. Now for some of you, you know,
- 21:57One M is nothing, it's chicken change.
- 22:00But you know, everybody starts from somewhere.
- 22:01So for the person who started with 3K to now look back and
- 22:05say, let me be this one M now it's actually progress.
- 22:10So, so it's actually the going forward that was celebrating.
- 22:16So even though we have to plan for all these things, idiots
- 22:19that we meet in our business and our employees, which remember
- 22:22that ultimately, you know, is, is progress that we're aiming
- 22:26for. You know, we keep the eye on the
- 22:29ball, we're moving forward. And for the people who have
- 22:34progressed, who have made it in court, because nobody ever
- 22:37really makes it, you know, there's always a room for
- 22:40progress. Like my radio producer likes to
- 22:43play this song, Dangote, Dangote, Dangote.
- 22:47Still, they find more money, you know, So even down with it is
- 22:50still looking for money. So, you know, I'm making
- 22:53progress small by small. So all these horror stories, yet
- 22:58they might happen, they might not happen.
- 23:00Either way, we protect ourselves.
- 23:02But we'll keep an eye on, on the ball, you know, progress as
- 23:06we're looking towards. And we'll get there because
- 23:08there are people who did it. You start with 19 K and then
- 23:13you're on some double millionaire digits and then some
- 23:18other people. You start with 3K and then
- 23:21you're on some single million digits.
- 23:24And these things happen. And we'll get there too.
- 23:28So yeah, we'll try and anticipate the bad.
- 23:33We'll keep an eye out for the good, and you know that, God
- 23:36willing, we'll get there. Some hard work, some prayer and
- 23:40you know, like the Muslims say, trust in Allah but tie your
- 23:42camera. So this is it.
- 23:44We're trusting in God mostly. We'll tie our camera, safeguard
- 23:48ourselves and we'll all make progress, God willing.
- 23:52So that's it and that's all for today.
- 23:54Remember, if you'd love to connect, then call, send me a
- 23:57text message or send me a WhatsApp message on 08064662140.
- 24:05So thanks for your time and attention.
- 24:07I'll catch you at the next episode.
- 24:09I finished my podcast in duty, so let me go and answer the call
- 24:12of my wife. She probably wants us to watch,
- 24:15I don't know, Love Island or, or Desperate Housewives or
- 24:18something. Many TV shows that people make
- 24:22these days, man. Anyway, everyone have a good
- 24:27night. I'll catch you guys tomorrow.