Latest / Wedding Pros who are ready to grow - with Becca Pountney / Don't let your wedding business run you - with Dana and Courtney!
Transcript
- 0:00Courtney and Dana: Thinking through what is your time worth?
- 0:03What are you actually spending on doing this task, I think is one step.
- 0:07And then realizing that anything that you're doing to move your
- 0:12business forward is actually a better use of time and finances.
- 0:15So kind of thinking in that direction, like is what, is the task that I'm
- 0:18doing gonna move my business forward?
- 0:20Or is it just fulfilling a day-to-day need?
- 0:22And sometimes when you're just fulfilling a day-to-day need, it's
- 0:24better to put somebody in place.
- 0:26And we do this, and I'll let Dana explain a little bit more
- 0:28with what we call our 80% Rule.
- 0:30Becca: I am Becca Pountney, wedding business marketing expert,
- 0:34speaker and blogger, and you are listening to the Wedding Pros
- 0:37who are Ready to Grow podcast.
- 0:40I'm here to share with you actionable tips, strategies, and real life
- 0:43examples to help you take your wedding business to the next level.
- 0:47If you are an ambitious wedding business owner that wants to take your passion
- 0:50and use it to build a profitable, sustainable business doing what you
- 0:54love, then you're in the right place.
- 0:56Let's get going with today's episode.
- 0:59Today I'm talking to Dana and Courtney.
- 1:01Based out in North Carolina, these incredible sisters have built not
- 1:04one but three wedding businesses.
- 1:07They're now on a mission to inspire you to leap into your dreams and achieve
- 1:10things you never thought possible.
- 1:12I can't wait to hear more about their story.
- 1:14Dana and Courtney, welcome to the podcast.
- 1:16Courtney and Dana: Thank you.
- 1:16Thanks so much for having us.
- 1:17We're so excited to be here.
- 1:18Becca: It's an absolute pleasure to have you.
- 1:20I'm so excited to get into your story and how on earth you ended
- 1:23up with three wedding businesses.
- 1:25So let's go right back to start.
- 1:28To your first kind of step into weddings, how did you end
- 1:33up in the wedding industry?
- 1:34Did you end up in there together or did one of you start with it.
- 1:36Courtney and Dana: One of us coerced the other into doing it.
- 1:39, I think is more what happened.
- 1:40Yes.
- 1:41Yeah.
- 1:41So we were planning Dana's wedding and we cannot settle on a place
- 1:47that kind of checked all of her boxes, wasn't a hotel, et cetera.
- 1:51And we were just talking about it over lunch one day and I was like,
- 1:54you know, there's, you know, what'd be fun is opening up a wedding venue.
- 1:56I feel like there's like a real need for like this look.
- 1:59Can't just be like you that wants it.
- 2:01And Dana's like, yeah, that'd be fun.
- 2:03And I was like, but we don't know anything about wedding planning besides planning
- 2:06our own, so let's do wedding planning.
- 2:09Become wedding planners as a form of market research.
- 2:12Mm-hmm.
- 2:13. And I think Dana was just placating me like, yeah, that's a great idea.
- 2:15So we just.
- 2:16ate our lunch, went along the way.
- 2:18And in the meantime, my mother, our mother told us that her best friend's
- 2:24daughter was getting married like a few hours from here in Asheville.
- 2:28And I was like, you know what, Dana and I are gonna be doing wedding
- 2:31planning, so we'll plan her wedding.
- 2:33And so I called up Dana and said, Hey, her name was Megan.
- 2:37We're gonna plan Megan's wedding.
- 2:38And Dana was like, oh, oh, you're serious.
- 2:40And I was like, yeah, we're gonna do this thing.
- 2:42We're gonna become wedding planners.
- 2:43And that was.
- 2:45First time that we planned a wedding together, we decided we liked it.
- 2:48Yep.
- 2:48We had a good time.
- 2:49We got some feedback that we needed to get rid of our, you know, resting bitch faces.
- 2:53Mm-hmm.
- 2:53And be a little bit more smiley at the weddings.
- 2:56But we really enjoyed it.
- 2:58It was a lot of fun.
- 2:58We were like, let's do it again.
- 2:59Yeah.
- 3:00Yeah, so we just put an Ad out on Craigslist for $250 . So crazy.
- 3:05And it just, that kind of, we met a caterer there.
- 3:09It was his first gig as well, and we both just, he's like, I like working with you.
- 3:12And then he started recommending us to his clients and it
- 3:14kind of took off from there.
- 3:15And it was definitely a slow build because it was a side hustle for
- 3:19a couple of years until we could.
- 3:20We had enough business for me to actually quit.
- 3:22I had my first child and I was able to stay home and, and build that
- 3:25business and, and watch my child, and watch her child at the same time.
- 3:28We were both teachers.
- 3:29Yes.
- 3:29before.
- 3:30So yeah.
- 3:31And then it was like, I think seven years into business.
- 3:34Yeah.
- 3:35Roughly.
- 3:35And then we had amassed a certain amount of money and
- 3:38Courtney's like, you know what?
- 3:39We should reprive this venue dream.
- 3:41We'd just come out of the recession.
- 3:43She's like, land is going for like a song and a dance.
- 3:46Let's see if we can find something.
- 3:47And.
- 3:48Stumbled upon this little property that took us on a very long rollercoaster ride.
- 3:53Mm-hmm.
- 3:53and built a venue.
- 3:54So the rest is history.
- 3:56Becca: Wow.
- 3:56So what a journey from just deciding to plan a kind of family friend's wedding
- 4:01right through to that, in that initial dream coming true and owning the venue.
- 4:05Now let's go back to that step because you made that sound easy.
- 4:08Like, I just found a piece of land, we bought a venue
- 4:10and that the rest is history.
- 4:12I'm sure there was more to it than that.
- 4:14So how did you take the leap?
- 4:16Was it scary?
- 4:18Did you know anything about running a venue?
- 4:19How did you learn
- 4:21, Courtney and Dana: all those things?
- 4:22No, it was very, very scary.
- 4:23I think for us, the hardest part was that we are not independently wealthy people.
- 4:28We didn't come from money, so we had no one backing us.
- 4:30It was literally every dollar that we had saved, it was our retirement funds.
- 4:34As teachers, we had nothing.
- 4:36So when we decided to walk into this, we put everything on the line like.
- 4:40Every bit we sold everything we owned.
- 4:42We sold our houses.
- 4:43Sold our houses, like yeah, liquidated some stocks that we had
- 4:47just from, you know, company stuff and like, you know, my husband and
- 4:50then like retirement and whatnot.
- 4:52So the finances were really, really, really scary.
- 4:56And then we all moved on property.
- 4:58So we bought the land next to it.
- 4:59Built these little tiny cottage.
- 5:01and we all lived there cause we thought that was the best way
- 5:03to do it, is if we just had one mortgage that we all contributed to.
- 5:06Mm-hmm.
- 5:07. And it was, we joked, we built a cul-de-sac in a year We did because
- 5:11they built three houses, but it was the most stressful thing and.
- 5:15I think we've ever, ever, ever been through just cuz we had to do so
- 5:18much sweat equity to get through it.
- 5:20Yeah.
- 5:21We had to change our original vision so much cuz we didn't have the money.
- 5:24And there's a lot that we learned from that process that we definitely,
- 5:27when we advise as other people is that if we, we did it so safely
- 5:31because we were afraid to fail.
- 5:33That if we had lept a little bit more with some, a little bit more faith
- 5:36and asked for more money and did more of that kind of business loan type
- 5:40thing, we probably wouldn't have had as much of a struggle, but it would've
- 5:44probably grown a little bit faster.
- 5:45Yeah, bigger, faster.
- 5:47But we were just so scared of it.
- 5:48We were just so scared of losing everything cuz we had.
- 5:52If we did that, was it like there was no one to fall back on, so, yeah.
- 5:55Becca: Yeah.
- 5:55But you took a huge risk and most people would've never even been able to bring
- 5:59that vision to life because they'd have let the fear hold them back and
- 6:02you didn't let the fear hold you back.
- 6:04So what was it that kept you going and kept that belief through that time?
- 6:08Courtney and Dana: Courtney . I mean, I just felt like I just knew
- 6:12like Gutterally that it had to work.
- 6:14Like I just knew it was gonna work.
- 6:15I knew it was gonna be successful.
- 6:17I just had a real confidence in our ability to run a business and.
- 6:23I really felt strongly in our product.
- 6:25So at this point, we'd been in the market for seven years.
- 6:27I'd been at lots of weddings and, and planned lots of weddings.
- 6:29So I felt like we had a good background knowledge of what people were looking for.
- 6:33And I do think that we like hit the nail on the head as far as, as like
- 6:36aesthetic, probably not space size at that particular moment, but.
- 6:41That mattered less than aesthetic.
- 6:42So I think we put our money where it made the most sense.
- 6:45And yeah, I mean, I just, I really did.
- 6:47I, I, every day I would tell, I'm like, this is just, this has to work.
- 6:50And Dana's like, really?
- 6:51It doesn't have to work.
- 6:52Yeah.
- 6:52And I'm like, no, but it really does.
- 6:53Like, it's gonna work.
- 6:54It's gonna work out.
- 6:55It's gonna be fine.
- 6:57And it was, and, and I think that for us too, There were
- 7:00definitely some scary moments.
- 7:02There were like a lot of rice and beans and peanut butter and jelly,
- 7:05and that got us through, you know, and, but I think we were super safe.
- 7:09Mm-hmm.
- 7:09. So there wasn't a scenario.
- 7:11It had to be, it had to go really badly.
- 7:13Mm-hmm.
- 7:13for it to be a complete bust.
- 7:15And if it was like, okay, we're gonna lump along and just do like
- 7:1810 or 15 weddings a year, we can live along for a while in that.
- 7:21Mm-hmm.
- 7:22. , you know, that's not how it went.
- 7:24Thank the Lord.
- 7:25Yeah.
- 7:26So I think that we just did it in a way that we were comfortable with,
- 7:29and I felt like we'd had the research and the experience in place to
- 7:33really put a product out there that was marketable and sellable though.
- 7:37Yeah.
- 7:38But I mean, there were definitely some moments where like, and
- 7:40Courtney talking about rice and beans.
- 7:42Joking.
- 7:42That was so serious.
- 7:43I remember my mother-in-law bought us groceries one time cuz she was like,
- 7:46I don't think you guys are eating.
- 7:47And I was like, I don't think you understand how poor we are right now.
- 7:50like, I mean literally like we're just, and we had to ask for help
- 7:54and the simplest things of putting food on the table because we had
- 7:58maxed out every single credit card, every single thing that we owned.
- 8:03That's not the best financial advice I would ever give.
- 8:05And we were, I can say that we were very lucky that we, after the
- 8:10whole building process, we had to do some like, legal stuff to get
- 8:13it kind of up to par for taxes.
- 8:15And it made us get, go from a sole proprietor to an L L C.
- 8:19. And because of that, we got, we got registered on like the, a certain
- 8:23database or whatever, and some random person called me from a bank and said,
- 8:26Hey, you just started your business.
- 8:27I was like, well, actually I haven't.
- 8:28And he's like, well, would you be interested in banking with us?
- 8:31And I was like, I don't know.
- 8:32Are you gonna gimme some money?
- 8:33Because if yes is so, then sure I will bank with you.
- 8:35And it led to this meeting that literally it, I, I can't even say.
- 8:41Like I, I can't even understand it.
- 8:43It literally saved our lives, like it saved our business
- 8:46because they believed in us.
- 8:47It looked at what we had.
- 8:49They saw what we had and they said, you know what?
- 8:50We can refinance all of this cuz we were barely making it because we
- 8:54had maxed out all the credit cards.
- 8:55Thinking 23% interest, right.
- 8:57We're barely making those payments, barely making the mortgage payment
- 9:00and them saying, you know what?
- 9:02We're gonna take all this debt.
- 9:03We're gonna wrap it up into a one big mortgage that's sustainable.
- 9:06It's really what saved us, honestly.
- 9:08Yeah.
- 9:08So it's like all these kind of random things happen.
- 9:11Well, there's a couple of, like, there's a couple of random things like that.
- 9:13I think there's, I'm a little more woo than Dana, but I think there's like these.
- 9:17Things that happen that let you know that you're on the right path.
- 9:19Mm-hmm.
- 9:19, like for example, we were really struggling and we were at like Home
- 9:24Depot, which is like our local hardware store every other day, and there was this
- 9:28checkout lady and yeah, she actually ended up, her daughter ended up booking one
- 9:32of the first weddings at the Bradford.
- 9:33Like we were, it was muddy mess.
- 9:35It wasn't built.
- 9:36She was the very first year.
- 9:38And she would, but she worked at Lowe's.
- 9:40And so we'd see her, she'd ask how it's going, and we were
- 9:42like, oh, it's going fine.
- 9:43Like we wanted to put on a bright face.
- 9:44We knew her daughter was getting married there, or was really
- 9:46going to hell in a hand basket.
- 9:47You know, like we're so behind and trying to figure out how to
- 9:50make all these things happen.
- 9:51And she asked us multiple times.
- 9:53And so finally one day she.
- 9:54Dana said to her like, do you really wanna know the truth?
- 9:57And she was like, yeah.
- 9:57She's like, it's really not going well.
- 9:59Not going well.
- 9:59It's not going well.
- 10:00And she's like, let me help you.
- 10:02And we kind of looked at each other, we're like, okay.
- 10:04And she came and like literally deep cleaned the Bradford.
- 10:07Mm-hmm.
- 10:08, like right before it was our, our very, very first wedding
- 10:10when wasn't her daughter's.
- 10:11And stayed on and cleaned that Bradford for a whole year and
- 10:14like negotiated some of the rooms.
- 10:16We had rooms to rent as like part of the cleaning fee.
- 10:18And like, it was like really an angel.
- 10:20Mm-hmm.
- 10:21in the form of a Lowe's checkout lady.
- 10:23Right.
- 10:23That just kind of really helped us.
- 10:26Mm-hmm.
- 10:26. There was another instance when we needed a fence that separate
- 10:29our properties cuz it was like my house, Dana's house, the Bradford.
- 10:33One big field, right?
- 10:34And we need to separate it for the clients and whatnot.
- 10:37That was in our rendering.
- 10:38That's what we sold.
- 10:39And we had no money to buy this fence.
- 10:41And like literally we needed, we needed $6,000.
- 10:43We needed $6,000 and literally like the week that we needed
- 10:46it, $6,000 came in the mail.
- 10:48One of our grandmothers, like annuities or something came due and everyone
- 10:51that had a college degree she sent $3,000 to, so I got $3,000 and Dana got
- 10:56$3,000 and we bought a fence with it
- 10:58So it was like all of these like little things, I was like, okay, I.
- 11:02We're on the right track and it's gonna be okay.
- 11:04Yeah, the universe has got us.
- 11:06Becca: I love that because you believed in yourselves and then
- 11:09other people believed in you and.
- 11:11Between those things, you made it happen and it became a success, right?
- 11:16Courtney and Dana: Yeah.
- 11:17Yes.
- 11:17Mm-hmm.
- 11:18, it is.
- 11:19Becca: Great.
- 11:19So we've talked about business one and two then, because I said in the introduction
- 11:23you've got business three as well.
- 11:25So you had wedding planning, you had a venue.
- 11:28So, where does number three come in?
- 11:30Courtney and Dana: Well, it was probably like 2019.
- 11:32We, we were really, really involved in our local industry and we had a lot of
- 11:36friends that would come to us and say like, Hey, can I, can I pick your brain?
- 11:39Can you help us, you know, with this problem?
- 11:41We were always very open to helping other people.
- 11:44We loved helping other entrepreneurs kind of like see that aha moment.
- 11:48. And I remember Courtney one time looked at me, she's like, you know what?
- 11:50We could do this.
- 11:51She's like, we could actually, like, there's a theme to all these stories.
- 11:54It's all Courtney.
- 11:55I'm just like, normally just trucking along being behind.
- 11:57She's like, Hey, let's do something else.
- 11:59Mm-hmm.
- 12:00. I'm like, okay.
- 12:00But she's like, no, we could do this.
- 12:02And I really had this vision that we can, you know, kind of change the industry.
- 12:07Like we can change the expectations in the industry and we can really help other
- 12:11entrepreneurs, you know, in this market.
- 12:14In the hos in the hospitality market.
- 12:15So we launched Hustling Gather the fall of 2019 and then
- 12:18obviously 2020 hit and whatnot.
- 12:21But so it kind of started really gaining traction towards the end of 2020.
- 12:24But yeah, it's been the thing that, you know, I feel like everyone like
- 12:28talks about the natural progression of business, like you do this, this,
- 12:30this, and you become a consultant.
- 12:32And for us it's just more of, it feeds our soul so much to help other people.
- 12:37. I think our story, as you know, funny it is, it's not, it's not unique, right?
- 12:42Everyone has this story of where they thought they were gonna fail
- 12:45and it wasn't just handed to them.
- 12:47Like, you know, we weren't the 1% that got a million dollar cash
- 12:51injection into their, into their business, and being able to really
- 12:54help other people come through some.
- 12:57Really hard times and get to the other side of it.
- 12:59It's just been super rewarding.
- 13:00It's been what's kind of kept us going, especially through
- 13:02the pandemic, I would say.
- 13:03Yeah.
- 13:03Or to like be able to take what you have and capitalize on it
- 13:06and make a little bit more money.
- 13:08Mm-hmm.
- 13:08, like, I'm very much like a numbers girl.
- 13:10Like that's the way that I think and I think about like the return
- 13:13on investment and all that, and I'm like, Hey, like I can take what you
- 13:15have and I can, it can implement these three things and you can make more
- 13:19money still doing what you're doing.
- 13:20So I think thinking through those kind of things I is really
- 13:23rewarding to, to me in particular.
- 13:26There's been some other like fringe benefits to that.
- 13:28Like for example, we are adjunct professors.
- 13:31Mm-hmm.
- 13:31at the, at the university or the college that we graduated from
- 13:33and we teach the special in the special events hospitality program.
- 13:37And it's really neat to be able to be on this side of it and be inspiring
- 13:42like those people who are just coming out of college and just thinking about
- 13:45starting that career in hospitality.
- 13:48I don't know.
- 13:48I think I, that's the one thing that I love about business and entrepreneurship
- 13:51in general, is that you have no idea where it's gonna lead you.
- 13:55Like you have no idea what path it's gonna take you down.
- 13:58And I just, if you're open to all of that, like there's all these
- 14:00really great experiences that I think you get to experience.
- 14:04Yeah.
- 14:04So,
- 14:04Becca: absolutely.
- 14:05That's so, so true.
- 14:06And I love what you say about giving back as well, because I think sometimes
- 14:10the coaching and consulting industry can have a bad reputation, but actually
- 14:14I think there's a lot of people.
- 14:16In this world and people I speak to on this podcast who just genuinely
- 14:20have a desire to help people do better and to stop them making the
- 14:23same mistakes as they did, right?
- 14:25Courtney and Dana: Mm-hmm.
- 14:26. Sure.
- 14:26For sure.
- 14:26Well, yeah, and, and to, and I feel like we both feel very, very
- 14:29passionately about like, Making your life what you, what you want.
- 14:33Right.
- 14:34And I feel like for as a kid, you were told, what's your job?
- 14:37What do you wanna do?
- 14:37And you know, I wanted to be a teacher since I was five.
- 14:40And what I realized is, as much as I loved teaching, and I'm so glad to be
- 14:43back into that world, but it did not allow me the life that I wanted to have.
- 14:47And it's not because of the finances.
- 14:49It was the time, it was like the stress, it was the emotional
- 14:53like toll that it was taking and.
- 14:55When you have this dream of something that you're building and you're
- 14:58making and it is yours, it's almost like having an another child.
- 15:01Right?
- 15:01But it is, it, it allows you to have the life that you want, right?
- 15:06Whether that's the finances that you want, whether it's the time freedom
- 15:09that you want, whether it's living out of passion that you feel like,
- 15:13you know, deeply passionate about.
- 15:14You know, I think that's what, that's what's really important
- 15:16to us, is having people look at life as like, it's not just.
- 15:20Check this box.
- 15:21I did this.
- 15:22This is, I went to school and then I, you know, followed this very linear.
- 15:26It's very much what you make it.
- 15:27Becca: Well, that brings me very nicely onto my next question because
- 15:30I know one of the things that you love to talk about is how to run
- 15:33a business without it running.
- 15:35You now, when you talk about your business journey and how you kind of got
- 15:39out of teaching to do what you wanted to do, and then you've talked about how
- 15:42stressful it was to start the wedding venue and all of the rest of the things.
- 15:45So what have you learned from that and what do you teach other people now when
- 15:49it comes to their business and how they can run it so that it doesn't run them?
- 15:53I.
- 15:54. Courtney and Dana: To be clear, there are going to be times in everyone's
- 15:57business where it's gonna run you.
- 15:58Yes.
- 15:58. Like, there's gonna be times where you're just gonna have to
- 16:00like pick up your bootstraps and you're gonna have to power through.
- 16:03I think what we talk about is how sustainable that is.
- 16:07Mm-hmm.
- 16:07. Right?
- 16:07It's not a sustainable life model, but recognizing there
- 16:10are gonna be periods of that.
- 16:12And we still experience those now, like when something's , like when
- 16:15something's breaking down, or if we need to like step in with one of our
- 16:18companies and kind of triage a situation.
- 16:21Or if we're really training somebody to do something.
- 16:23Like there are times where it feels, moments where it's overwhelming.
- 16:26But I think what we like to talk about is one.
- 16:29That's not why we, You get into business, you don't get into
- 16:31business for it to run your life.
- 16:32You get into business, but can augment the life that you do want.
- 16:36But then also, what are some steps that you can put into place to make sure
- 16:40that you aren't staying in that, staying in that, like, it's not like the whole
- 16:42defining part of your business, you know?
- 16:44Cause I, I think people get stuck in that and we did too.
- 16:46Mm-hmm.
- 16:46, like we got stuck very much in that martyr identity.
- 16:48Mm-hmm.
- 16:49, like our identity was very much.
- 16:51Oh my God, look at all this work that I'm doing.
- 16:53Mm-hmm.
- 16:53and well great.
- 16:55You know, for the moment it's again, not a life that I really wanna live.
- 16:58Yeah.
- 16:59And it's super interesting and I think that being in a, a high-stress industry,
- 17:03like, like the wedding industry, it's very easy to fall into that martyrdom.
- 17:06I'm like, I don't think I've ever been a, met another venue owner when
- 17:09I, and I said, Hey, how's it going?
- 17:11And they're not like, oh my God, it's so terrible.
- 17:12It's awful.
- 17:12And you just be like, I know it's so busy, it's so crazy.
- 17:14But I can just.
- 17:15Yeah, it's not bad.
- 17:16. I have a great team.
- 17:17Yeah.
- 17:17Like I actually only went in the office two days this week, like mm-hmm.
- 17:20you know, but there's something in it that there's not, like, we want to brag
- 17:24about how hard it is, but not necessarily give ourselves the credit of like, oh my
- 17:27gosh, I've created this system so that I don't have to be there all the time.
- 17:32And so for us, the very first thing that we really talk about, you wanna
- 17:35talk about some tangible things.
- 17:37Really understanding what your business path is.
- 17:40And it's very different for every person.
- 17:42And the way we talk about that is having a strategic vision and having a very
- 17:46clear mission and value statement.
- 17:48Because those two things together has helps you determine the
- 17:51path that you're gonna take.
- 17:52And for us, You know, our values, one of our very strong values
- 17:56is hospitality and inclusivity.
- 17:58Our mission statement is very much about having a very tailored
- 18:01experience, that is unique to each person that sets foot on our property.
- 18:05And so for that, that meant one that we couldn't have the same
- 18:08planner here every single weekend.
- 18:10It meant that I could not be the only person selling, marketing,
- 18:14executing, doing all the things right?
- 18:16So it meant that we had to have a diverse and robust team, and that
- 18:20was super important to us when it, you know, when we were kind of
- 18:23deciding the path we wanted to take.
- 18:24So in the very beginning, years after we got our feet under us and our
- 18:27financing was, you know, straight, we slowly started hiring our team.
- 18:31And that meant me and Courtney were the least paid people on our team.
- 18:34We made the least amount of money.
- 18:35I would write these checks to these people and I'm like, oh my God, I
- 18:38wish I was writing that to myself.
- 18:39But here you go.
- 18:40You know, knowing full well that the payoff was gonna come eventually, but what
- 18:44we needed to do was invest in what our strategic vision is and what our mission
- 18:48statement was and what our values were.
- 18:49And we knew that once we invested in that there was gonna
- 18:52be a time that we were gonna.
- 18:54That returned tenfold.
- 18:55And we did.
- 18:56We, I mean it took about four years of building that team for us to really
- 19:00see like, oh my gosh, like I'm living a life that I never thought I would live.
- 19:05Right?
- 19:05You told me back in 2014, like, did you know at this year you're
- 19:09gonna be making X amount money, but like you're full of shit?
- 19:11That's not gonna happen.
- 19:12Cause I can't even imagine a life beyond what we're doing right now.
- 19:15But that's the first thing we talk about is like really doing that hard
- 19:18work and deep work of figuring out what is that business path that you.
- 19:23And I think secondary to that is also, yes, your business path and your
- 19:27business purpose, but what are also your personal path and your personal goals.
- 19:31Cuz I think you staff and build your team and run your company accordingly.
- 19:34Right.
- 19:35And I think the other thing too is to be aware that those things
- 19:38can change as your life changes.
- 19:40You know, like when you, if you meet somebody and end up getting
- 19:43married, maybe your financial need is less, but you wanna have more time.
- 19:46Same thing with having a child, like knowing that that's gonna change your
- 19:50involvement that you wanna have in your.
- 19:52. And I think being open and honest with yourself about those things
- 19:54allows you to make the right decisions that is gonna give you longevity and
- 19:59fulfillment in what you're doing.
- 20:00Mm-hmm.
- 20:01. Becca: So when it comes to outsourcing, I know one of the things that some
- 20:05of my listeners struggle with is that idea of letting go and giving
- 20:08money to someone else to do a task that they know they could do.
- 20:12Just as well themselves.
- 20:13If not, they might think they can do it better themselves.
- 20:15So how did you level that in your mind?
- 20:18How did you decide, actually, no.
- 20:20I know we can do this, but we could get someone else to do it.
- 20:23How did you let go of that kind of control?
- 20:25Courtney and Dana: That's a good question.
- 20:26It's hard.
- 20:26Yeah, it was hard.
- 20:27I, I think one of the hardest things to do as a business owner is to value your time.
- 20:31Mm-hmm.
- 20:31, right?
- 20:32You tend to devalue your time mm-hmm.
- 20:34before you put a value on it and.
- 20:37There's nothing like actually being a consultant to realize
- 20:40actually my time is more valuable.
- 20:42Right?
- 20:42Like when you're like, I'm, when I'm charging someone
- 20:43else for an hour of my time.
- 20:47I have no problem putting a price tag on that.
- 20:49But then when I'm thinking, oh, I'm gonna work on this like social media
- 20:52poster, I'm gonna do this very menial, like, I don't know, spreadsheet
- 20:55creation or whatever it is, like why am I devaluing my, my time so greatly?
- 21:00But I think thinking through what is your time worth?
- 21:04What are you actually spending on doing this task, I think is one step.
- 21:09And then realizing.
- 21:11Anything that you're doing to move your business forward is actually a better
- 21:15use of time and finances than just kind of running what it is that you're doing.
- 21:19Mm-hmm.
- 21:19. So kind of thinking in that direction, like is what, is the task that I'm
- 21:22doing gonna move my business forward?
- 21:24Or is it just fulfilling a day-to-day need?
- 21:25And sometimes when you're just fulfilling a day-to-day need, it's better to put
- 21:28somebody in place in that particular, like get your wheel going, fulfill that
- 21:33need and work on growing your business.
- 21:35And we do this, and I'll let Dana explain a little bit more
- 21:37with what we call our 80% rule.
- 21:39Yeah.
- 21:39So there are things that we will never outsource that is
- 21:42leadership that's leading our team.
- 21:44We will never outsource someone to help or to create our strategic vision,
- 21:48mission statement, execute those things.
- 21:49And then a high level finances, like we don't mind someone handling
- 21:53the day to day accounting, but high level finances will always be
- 21:55in the in, have our hand in that.
- 21:57And so once we kind of determine that those are the things that we're not
- 22:00gonna outsource, we had to, I had to take a step back and say, okay.
- 22:03This job.
- 22:04Some like social media.
- 22:04I did that for a while.
- 22:05Can someone do this job?
- 22:0680% of what I can do.
- 22:08I feel like I can do it a hundred percent.
- 22:10Like I'm a hundred percent great at it.
- 22:11Right.
- 22:11Can someone do it?
- 22:1280%?
- 22:12And that's a lie.
- 22:13Was a lie.
- 22:13Neither one of us were ever a hundred percent great at social media.
- 22:16Right.
- 22:16But you know, get the point.
- 22:17Yeah.
- 22:18And the question was that this is a task that I have a decent SOP for I can train
- 22:24somebody on and they can do it to the 80% of my ability and it's not one of
- 22:28those three big things then that is okay.
- 22:32What we have found is when we were able to take a step back and allow person
- 22:37to do that job, what we figured it was at 80%, the fact that we could have the
- 22:41time to train them, we had the time to lead them and manage them well because
- 22:45those things were off of our plate.
- 22:47That every single job that we've hired for, they have ended up
- 22:50outperforming anything we've ever done.
- 22:52Right.
- 22:52So like a really good example of sales, I took sales on, I think year three.
- 22:56We were kind of in between people and I was like, you know what?
- 22:59get a handle on this and, and I thought I was great at sales.
- 23:02And Courtney's like, yeah, your conversion rate from like, you know, lead to tour to
- 23:06booking, it's like 35%, which is great.
- 23:08And I was like, yeah, so you know, train this next person and
- 23:10then we hire this next person.
- 23:12And I was like, I don't know if they can do it as well as I can.
- 23:14Mm-hmm.
- 23:14. But you know what they can do 8% and that's okay.
- 23:16A person booked like 60% and I was like, what the hell?
- 23:19? Like apparently I wasn't very good at it, but you know, it's one of those things
- 23:23like, because we were able to really invest that time and that was their sole
- 23:27focus, that they did that job so much better than I could, you know, so it's
- 23:31a little bit of eating some humble pie.
- 23:32Mm-hmm.
- 23:33. But at the same time it's recognizing that when you invest in people,
- 23:38what you feel like they can't do or achieve as high as you can, they
- 23:42actually do and they do it better.
- 23:44And it makes sense because they aren't carrying the weight of the company, right?
- 23:50It's not like they're client facing and making the insurance and financial
- 23:54and tax decisions all on the same day.
- 23:57You know, like, think about as an entrepreneur, like how many
- 24:00aspects of your business your hand is in on any given day.
- 24:03It's like a d, d, like to the max, right?
- 24:06Mm-hmm.
- 24:06, you're like, I got five minutes to spend here, 15 minutes
- 24:08on this, 20 minutes on this.
- 24:09I'm gonna answer that phone call.
- 24:10I'm gonna have this client thing, and.
- 24:13All of those things add up.
- 24:14Right?
- 24:15And it doesn't allow you to really focus on if you were to hire over a particular.
- 24:19solely what that job is.
- 24:20So really, even though it feels like you're giving up control and you're
- 24:23hiring somebody to do something that you think you can do better, if you
- 24:27have that right person and you make sure that you're clearing up that time
- 24:29to either grow your business or manage your business, that person's gonna do
- 24:33so much better than you ever could do.
- 24:34Mm-hmm.
- 24:34, because they have, they have the focus on it.
- 24:36Mm-hmm.
- 24:36. Becca: So it's all about letting go and realizing that maybe we're not actually
- 24:40a hundred percent, even though we like to think we are in every single task.
- 24:44Okay.
- 24:45So, One other thing that I know people worry about when it comes to outsourcing
- 24:49is outsourcing to the wrong person.
- 24:52So letting go, deciding that they're gonna let go of a task and then the
- 24:57person that they hire doesn't work out.
- 24:59Have you had any bad experiences of hiring people or have you
- 25:02been finding that you Absolutely.
- 25:04Okay.
- 25:04Good.
- 25:05Tell me about that, but no, no detail, no names
- 25:08Courtney and Dana: It's unavoidable.
- 25:10It is unavoidable.
- 25:11Like it's gonna happen.
- 25:12And I think for us, what we, what you wanna see is you wanna see
- 25:15that percentage very low, right?
- 25:16Like, we don't wanna be hiring the wrong person over and over and over again.
- 25:20You know, for us, we learned the hard way, one of the worst experiences we ever had.
- 25:24hiring somebody created, it was just like, it was like the
- 25:27perfect storm of, I don't know.
- 25:29It was, it was 2019 and it was, it was like, it was the perfect
- 25:31storm of us being like too busy to manage and train this person.
- 25:35Not having the personality to be a hands off employee, which is what we needed.
- 25:38Mm-hmm.
- 25:39and just the sheer amount of overwhelm.
- 25:41Mm-hmm.
- 25:41that she was walking into without processes, procedures, and structure.
- 25:45And she's a person that needs that.
- 25:46And us not having the time to recognize that she was the person that needed that
- 25:50created this, you know, Total tornado.
- 25:53Tornado.
- 25:54And, and I think what was super well for us and what kind of got us onto this,
- 25:58and we really had to take a step back.
- 26:00So for, I would say the first year whenever we would mention this
- 26:03person, it'd be like this shudder.
- 26:04Like, oh my God, they're like this terrible person.
- 26:06It was awful.
- 26:06And I just don't ever wanna think about that ever again.
- 26:09And eventually we realized, you know what?
- 26:11Like that person, the reason why they failed was because of, Like it ultimately
- 26:16came down to the fact that we did not lead her in a way that was effective.
- 26:21We did not recognize what her strengths were.
- 26:24And in fact, what we did is every single time that we thought we were being a good
- 26:28manager, a good boss, we were feeding into every single insecurity that she had.
- 26:32And it literally brought out the worst in her personality because
- 26:36who she was when she ended that job was not the person that I hired.
- 26:39And I said that and we let her go.
- 26:41I was like, you are not the person that I hired.
- 26:42And I realized I had a hand in that.
- 26:43Like I had a hand in creating.
- 26:45This person that was so insecure that couldn't be honest, that
- 26:48was so overwhelmed that couldn't do her job, to what I knew that
- 26:52she could have done prior to.
- 26:54And so what it did is it put us on this journey of understanding who we were.
- 26:57And it was not an easy one, and it was a little bit ugly at times.
- 27:03You know, just to confront those things about you that you wanna pretend isn't.
- 27:08But once we like embrace it and say, you know what, actually, like I can't handle
- 27:12somebody who needs me to hold their hands.
- 27:15Like I am not, I'm not up for the task.
- 27:18Like, it makes me, it makes me anxious, it makes me angry, and then I just
- 27:21resent the hell outta that employee.
- 27:23So like, I can't manage somebody like that.
- 27:25And so if we have someone on our team, like I am not their direct manager, right?
- 27:29And so we recognize like, okay, what am I really good at?
- 27:32Who can I manage really well?
- 27:34And we hire for those kinds of people.
- 27:37We recognize, you know, what's not gonna fit in our team.
- 27:40We are, our screening process is very intense and it's very important that
- 27:45they fit into our company culture.
- 27:46That is the most important thing.
- 27:48And you know, we say this, that it's really important to hire the right
- 27:52person and not the best person.
- 27:54And for us, sometimes we hire the person that maybe doesn't have as
- 27:58high of skills as somebody else, but they fit in our team so well.
- 28:02They fit in our culture so well that they eventually become that best person.
- 28:06And so we had to really adopt that mm-hmm.
- 28:08And understand that about ourselves and our company, which like I said,
- 28:11led to, we had some failures with it.
- 28:13Sure.
- 28:13But, and it was hard to do, but it's definitely.
- 28:16Been a game changer.
- 28:17Becca: Yeah, and I think that's really insightful as well, that you could look
- 28:20back on that experience and realize, actually there's some learning that we
- 28:23can do that we can't just put all the blame on another person, but actually
- 28:26it's a time to reflect on us as leaders and on your own hiring process as well,
- 28:31which I think is really interesting.
- 28:33So with so much going on and with all these different companies to
- 28:36run and all these different things that you've outsourced, how do you
- 28:40both personally avoid burning out?
- 28:43Courtney and Dana: Well, sometimes that's unavoidable
- 28:48but, therapy.
- 28:49Yeah, therapy.
- 28:50Some therapy spots last maybe some medication maybe.
- 28:52And alcohol.
- 28:53No, but I think it's communicating honestly.
- 28:57So we are, and I think this, this is our secret sauce, is there's two of us, right?
- 29:02Mm-hmm.
- 29:02, so we are co entrepreneurs.
- 29:04So, , I think communicating to our, the partner, like, Hey,
- 29:07like, I'm feeling burned out.
- 29:09Or recognizing the burnout signs in your partners.
- 29:11Like, Hey, is there something that I can alleviate?
- 29:13Where can I step in?
- 29:14we have divided and conquered in this past year, which is actually new for us.
- 29:19We kind of did everything together and we realized that it was leading to
- 29:23a lot of burnout, overwhelm, mm-hmm.
- 29:25because there's, you know, a thousand tasks for each company and.
- 29:29Not feeling like you could mentally let go of any of those, I think was really
- 29:32detrimental actually to our mental health.
- 29:35So we divided and conquered that.
- 29:36Like, Hey, the buck stops with you and this company, the buck
- 29:39stops with you and this company.
- 29:40And when there's big decisions, you know, we come together and
- 29:42say like, I'm spending money on X.
- 29:44What do you think about this?
- 29:45Or, this is a proposal, or Here's the review.
- 29:47Recap of what's going on in this particular area.
- 29:50. And I think that really helped with the, the burnout piece.
- 29:53And then I think for us personally too, it's letting go of like some of the guilt.
- 29:57Mm-hmm.
- 29:57, like, honestly, like there are things that, Dana's really good at and it really
- 30:01pissed me off that I wasn't good at it.
- 30:04And it made me feel like I was like not up to par or less than, and I was
- 30:09continually trying to like keep up.
- 30:12And then there's things that I'm good at that Dana's not good at.
- 30:15And.
- 30:16I'm sure she didn't feel that exact same way.
- 30:18I don't think she has the same people pleasing mentality that I do, but
- 30:21you know, but realizing that, hey, that's my strength and this is this
- 30:24person's strength, and it doesn't have to necessarily be a business partner.
- 30:26It could be like, that's my strength.
- 30:27Mm-hmm.
- 30:27, and this is my employee strength.
- 30:29Mm-hmm.
- 30:29, and I'm hiring for this weakness.
- 30:30Mm-hmm.
- 30:31, I think is a really great way to avoid burnout.
- 30:33Mm-hmm.
- 30:34. . I totally agree.
- 30:35I think you have to look at it as for us, like a game changer.
- 30:38One of our most stressful companies is our planning company because it had one
- 30:41of the biggest teams and it was contract teams, so it wasn't like full-time people.
- 30:45And that's really hard to manage.
- 30:46It's really hard to lead a team like that.
- 30:48And it, what changed for us is we said, I, I, well, I said, I was like, either we're
- 30:53gonna sell this cuz I'm done with it, or we're gonna create a barrier between.
- 30:57And our, and our planners, like we need a manager.
- 31:00And we hired two managers to like just literally manage the company.
- 31:04And that has been huge and it made me realize that, yeah, like Courtney said,
- 31:08we are very, very fortunate that we have each other to like kind of, you
- 31:11know, when one's feeling burnt out, the only one can kind of absorb it.
- 31:14But as a solopreneur you don't have that option.
- 31:16And for us, and we're talking to the solopreneurs, it's like you need to
- 31:19find a second in command that can help alleviate some of those things and that
- 31:23you can feel like, okay, I need to.
- 31:26You know, a week off and that, you know, it's in good hands.
- 31:29And we just actually interviewed a good friend of ours who took a six
- 31:32week sabbatical, and she said that she left it in the hands of her
- 31:37very high functioning great team.
- 31:39And they took it from her.
- 31:40They were able to do all the, the inquiries, they did
- 31:42all the events and whatnot.
- 31:44And it was, you know, life changing for her because she was losing
- 31:47that spark and that joy in, in her company and in her business.
- 31:51And so when we're talking with other entrepreneurs, That is the
- 31:55hardest and the loneliest journey to go on is being a solopreneur.
- 32:00So finding someone that can help you manage your business, whether it's
- 32:04a part-time person or whether it's even just, what we call like your
- 32:07board of directors, like someone to lean on, is super important to
- 32:10kind of help alleviate that burnout.
- 32:12Becca: Yeah, so it's really interesting because in a lot of what you talked
- 32:15about then was talking about each other, and I think it's interesting for you to
- 32:20have run these businesses as sisters, as family members of the same family.
- 32:25And I know often people say, never go into business with your friends
- 32:27and never go into business with your partners, but people do.
- 32:30And there's listeners that I've got who work with their
- 32:32partners or other family members.
- 32:35So what have you learned on that journey?
- 32:38What have been the highs and maybe some of the lows of working together in a
- 32:41business, and how have you managed to keep the peace and remain friends and sisters?
- 32:46Courtney and Dana: That's a great question.
- 32:47Yeah.
- 32:47I mean, there's definitely times where it's not been peaceful.
- 32:50Yes.
- 32:51But I think, I don't know.
- 32:52I, I feel like for us, our sister relationship's always been
- 32:56paramount to the business, even when it was like super scary.
- 33:00Felt like everything was gonna fall down around us.
- 33:02We've always said like, look, it's always gonna be sisters first.
- 33:04And I think that you can say that, but I think you actually have to act that out.
- 33:09Mm-hmm.
- 33:09. And it is, you can't really separate it.
- 33:10I mean, as much as you can say, oh, it's business, it's not personal, whatever.
- 33:13When it you're working with your family, it is personal and it is business
- 33:16and it is kind of all consuming.
- 33:18But I, I think that recognizing each other's intentions is really
- 33:22important because I think that tends to get lost a little bit.
- 33:24Like when you get in.
- 33:26You know, he said she, she said for us, she said, she said in the minutia
- 33:29or the disagreement, understanding that one, that person loves you.
- 33:34You love that person.
- 33:35They care about you.
- 33:36They want what's best for you.
- 33:37You want what's best for them.
- 33:38They want what's best for the business.
- 33:40You want what's best for the business.
- 33:41And then going back to like, these are the things that I know about this person.
- 33:44So if I'm interpreting this in a way other than, It has more to
- 33:48do with my interpretation and we need to have a conversation than
- 33:51it does with the actual person.
- 33:52Mm-hmm.
- 33:53. So I think separating, you know, how you're feeling about a particular
- 33:56situation and getting back to what you know about that person
- 34:00and why you went into business in the first place, I think is key.
- 34:04Yeah.
- 34:04And I, I, it is really great kind of agreeing.
- 34:07It is really hard to separate.
- 34:08There's been many times we've had some really, really, really, really hard,
- 34:12hard arguments and conversations.
- 34:15You've had to take a step back and say like, look, I just
- 34:16wanna be your sister right now.
- 34:18Mm-hmm.
- 34:18like as your sister.
- 34:20This is what I'm saying to you, and this is what I feel like you
- 34:23should do as your business partner.
- 34:25We still need to figure out a way to make this correct.
- 34:28Right.
- 34:29But as your sister, like I have that empathy, I have that compassion.
- 34:32I, I understand what your intentions were and are, and I respect that.
- 34:37Right.
- 34:38But we still have to make a, a sound, sound business decision.
- 34:41And I think for us, it's definitely been a rollercoaster.
- 34:45And I, I personally feel like it was really hard.
- 34:47The hardest years were, were building the Bradford and it was living on property.
- 34:51Because there was no escape at all.
- 34:53Like there was just never a moment.
- 34:55And I remember when it was like right before me and my husband or my family
- 35:00ended up moving off property about year three which is always the plan.
- 35:04And I remember we were leaving somewhere and I was like, oh,
- 35:07I'm gonna tell Courtney we're gonna go to the grocery store.
- 35:08And he's like, why?
- 35:10, like when in your life did you ever just call your sister when you left your house
- 35:14to say you're going to the grocery store?
- 35:15I was like, well, she won't see my car in the driveway.
- 35:17Mm-hmm.
- 35:17, because we share a driveway and she's gonna be curious where I am.
- 35:20And he's like, that's crazy.
- 35:22. Like, and so it was really, really, really hard to, to have that
- 35:27kind of separate life that you really, really, that we needed.
- 35:31Mm-hmm.
- 35:31. And I definitely think it got immensely better when we had a little
- 35:34bit of that physical separation.
- 35:36Even though we still see each other literally every single
- 35:38day at work, it's nice that you.
- 35:41I don't know that we have a little bit of separation.
- 35:43Yeah.
- 35:44And I'd say shockingly, like it is almost always personal that
- 35:47seeps into business and it's never business that sees into personal.
- 35:50Yes.
- 35:50Yes.
- 35:51Like it's literally like, it's not really ever the business.
- 35:53I feel like we're almost always in step as far as it concerns the business.
- 35:57Right.
- 35:57We agree.
- 35:58Very like, like we have very similar like life philosophies.
- 36:01Yeah.
- 36:01We've had very similar risk tolerances.
- 36:03Mm-hmm.
- 36:03, like we feel very confident making decisions, business
- 36:06decisions for each other.
- 36:07There's a lot of that.
- 36:08It's almost always like the personal that seeps in.
- 36:11Mm.
- 36:11And just, and that, and I mean that by like outside forces beyond
- 36:15Dana and I like kind of those kind of forces that sit then, right?
- 36:18Becca: Yeah.
- 36:18And that happens to all of us, doesn't it?
- 36:20But what the great thing is about you working together is, as you said before,
- 36:24yeah, that you've always got each other and you always know that there's
- 36:27someone else in that business that can step up and do the job for you, right?
- 36:31Mm-hmm.
- 36:31. Yeah, totally.
- 36:32It's been so fascinating talking to you both.
- 36:35I've really enjoyed hearing about your story, the ups and the downs,
- 36:38and how you've got through it all.
- 36:39I'll be sure to link to all of the different links for
- 36:42you guys in the show notes.
- 36:43So if anyone wants to go and find out more about Dana and Courtney,
- 36:46you can find the information there.
- 36:48It's been a great chat.
- 36:49Thank you for being here, and I'll see you next week.