Latest / Advisory Secrets with Deb Halliday / Understanding the Business Behind the Numbers: A Paradigm Shift for Accountants

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Understanding the Business Behind the Numbers: A Paradigm Shift for Accountants · Advisory Secrets with Deb Halliday

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  Foreign.
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  Welcome to Advisory Secrets with Deb Halladay, the podcast for accountants and bookkeepers who are ready to move beyond compliance work and step confidently into advisory.
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  If you ever felt there must be more to your role than year end accounts, tax returns and deadlines, you're right.
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  In this podcast, I'll share the strategies, insights and real world lessons that help accounting professionals transition from technician to trusted advisor.
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  We'll explore how to lead better financial conversations and deliver real value to clients.
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  I'm Deb Halliday, author and creator of training programs for accounting professionals, and this is Advisory Secrets.
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  Foreign.
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  To talk about one of the biggest mindset shifts that takes place when you move from being a technician to becoming a trusted advisor.
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  Learning to See the Business behind the Numbers because one of the biggest mistakes many accountants and bookkeepers make is believing that advisory starts with the financial reports.
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  It doesn't.
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  The reports are important.
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  The numbers are important.
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  But the numbers are only telling part of the story.
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  Every number on a profit and loss account, every figure on a balance sheet, every movement in a cash flow forecast is the result of decisions, behaviors, systems, habits, and people.
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  And that's where advisory really begins.
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  Not with what happened, but with understanding why it happened.
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  The difference between Reporting and Advisory let's start with a simple example.
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  Imagine a client's sales have fallen by 20%.
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  A compliance conversation might focus on reporting the fact sales are down, margins have reduced, profitability is under pressure.
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  That's useful information, but it doesn't actually solve anything.
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  An advisory conversation goes a step further.
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  Why are sales down?
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  Has customer behavior changed?
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  Have prices increased?
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  Has competition entered the market?
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  Has marketing activity reduced?
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  Has the business become too dependent on a small number of customers?
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  Suddenly, we're no longer discussing numbers, we're discussing the business.
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  And that's a very different conversation.
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  Numbers tell you what businesses tell you why.
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  One of the biggest lessons I've learned over the years is that numbers are excellent at showing you what happened.
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  But they rarely explain why.
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  For example, revenue has increased, why profit has reduced, why debtors are rising, why cash flow is under pressure, why the real value of advisory comes from helping clients uncover those answers.
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  Because until we understand the cause, it's very difficult to create meaningful change.
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  Looking beyond the report I often say that accountants spend so much time looking at reports that sometimes we forget there's a real business behind them.
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  There are customers, employees, suppliers, processes, marketing activities, sales conversations, leadership decisions.
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  Every one of these influences the numbers.
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  Yet many business owners have never had someone help them connect the two.
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  They receive reports every month, but Nobody helps them understand the story those reports are telling.
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  That's where advisors create value.
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  The story behind the numbers I remember working with a client whose profitability had been steadily declining.
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  On paper, the answer seemed obvious.
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  Costs were increasing, margins were shrinking.
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  But when we dug deeper, the real issue wasn't cost at all.
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  And the business had become incredibly busy.
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  Sales were strong, work was flowing in, but they hadn't reviewed their pricing in years.
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  They were working harder than ever and earning less from each job.
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  The numbers highlighted the problem.
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  The business explained the reason.
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  And that's why advisory is so important.
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  Because sometimes the solution isn't found in the spreadsheet, it's found in the conversations that happen around it.
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  Every number represents behaviour.
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  One way I like to think about advisory is every number represents a behaviour.
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  Late paying customers create debtor problems.
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  Poor pricing creates profit problems.
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  Lack of planning creates cash flow problems.
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  Failure to delegate creates capacity problems.
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  Avoiding difficult decisions creates growth problems.
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  The numbers are simply the evidence that behaviour is the cause.
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  And once you start looking at businesses through that lens, your conversations change completely.
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  Understanding the business Owner One of the biggest shifts from compliance to advisory is recognizing that business owners are not spreadsheets.
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  They're people.
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  They have goals, they have fears, they have ambitions.
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  They have challenges that don't always appear in the accounts.
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  Sometimes a client doesn't need a financial solution.
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  Sometimes they need confidence.
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  Sometimes they need clarity.
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  Sometimes they simply need someone to help them think through a difficult decision.
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  And that's why understanding the business owner is just as important as understanding the business itself.
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  Looking for patterns as advisors, one of the most valuable things we can do is spot patterns.
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  Patterns in behaviour, patterns in decision making, patterns in financial performance.
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  Patterns often tell us far more than a single set of accounts ever could.
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  For example, is profitability declining every year?
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  Is cash flow always tight after growth periods?
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  Are the same challenges appearing repeatedly?
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  Are certain customers consistently creating issues?
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  Patterns help us move from reacting to problems to anticipating them.
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  And that's where advisors become incredibly valuable.
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  Business models matter.
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  Another area that advisors often overlook is the business model itself.
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  Not all business models are created equally.
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  Some are highly profitable.
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  Some are highly stressful.
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  Some create predictable income.
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  Others create constant uncertainty.
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  The numbers can tell us how a business is performing today.
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  But understanding the business model helps us understand how it might perform tomorrow.
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  How does the business generate revenue?
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  How dependent is it on the owner?
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  How predictable is the income?
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  How scalable is the business?
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  These are advisory questions, and they're often far more valuable than discussing last month's expenses.
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  Moving from historian to guide One of the best descriptions I've heard is that compliance professionals often act as historians.
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  We explain what happened.
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  Advisors become guides.
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  We help clients decide what happens next.
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  That's a completely different role.
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  One is focused on the past, the other is focused on the future.
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  And whilst both are important, it's the future focused conversations that often create the greatest value.
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  The questions behind the numbers when reviewing financial information, I encourage advisors to ask themselves, what's really happening here?
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  What behaviour is driving this result?
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  What decision created this outcome?
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  What pattern am I seeing?
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  What conversation needs to happen?
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  Because often the most valuable insight isn't found in the report itself, it's found in the question the report prompts you to ask.
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  Final thoughts if there's one thing I'd like you to take away from today's episode is this.
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  The numbers are never the whole story.
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  They're clues, they're indicators, they're signals.
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  But the real value of advisory comes from understanding the people, decisions, systems and behaviours that sit behind those numbers.
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  Because once you can see the business behind the numbers, you stop becoming someone who simply reports information.
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  You become someone who helps clients understand, improve and grow their business.
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  And that's where advisory truly begins.
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  If you'd like to continue developing your advisory skills and connect with other accountants and bookkeepers who are making the move between beyond compliance, I'd love you to join our Facebook Community Advisory teams.
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  It's a place where we share ideas, experiences and practical ways to become more valuable advisors.
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  Simply search advisory teams on Facebook and come and join us.
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  And if you've enjoyed today's episode of Advisory Secrets, please subscribe and leave a review.
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  Join me over on Advisory Conversations with Tim Seymour.
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  Thanks for listening and I'll see you in the next episode.
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  Thank you for listening to Advisory Secrets with Deb Halliday.
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  If you enjoyed this episode, make sure you follow the podcast so you don't miss future insights on building your advisory role.
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  For more resources, training and support for accounting professionals stepping into advisory, visit debhalladay.co.uk or the accountsoffice.co.uk until next time.
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  Keep building a practice that creates real value for your clients and the lifestyle you want.