Latest / Scrappy but Successful [Consultant's Personalities When No One's Watching] / 56. Space Robotics to Strategic Advisor with Katie Bedford
Transcript
- 0:03What's happening, everybody? Welcome to Scrappy But Successful. It's a show where I sit down
- 0:07with your favorite consultants and we find out if they're successful today because they're sophisticated
- 0:12or because they're a little bit scrappy. I'm your host, Jack Tompkins, CEO of Pineapple
- 0:16Consulting Firm and Pineapple Analyst AI, always helping small businesses become more data-driven. Fun fact
- 0:21of the day: Vancouver was incorporated in 1886. That's not that fun. However, it burned
- 0:25to the ground completely in the Great Vancouver fire just a few months later. However,
- 0:30now it is the largest port of the world. in Canada. So quite the recovery,
- 0:35but that is neither here nor there. Today I'm joined by my friend Katie Bedford.
- 0:39She's the founder of K Bedford Consulting. She's a strategic advisor and a think partner
- 0:44for agency leaders. After 15 years in the digital agency world, she actually took a
- 0:48little detour, seven years as an aerospace engineer, working on literal space robotics. I mean,
- 0:53this is a fascinating background, and then pivoted into the digital product management space. eventually
- 0:58operations leader to ship too. So Katie, I am so pumped to talk with you,
- 1:02especially with your background, especially with the what I think is some pretty sc scrappy
- 1:07routes going on as well. I'm so excited to chat. We know that you're successful,
- 1:11but we wanna know, do you think you fall more on the sophisticated side or
- 1:16more on the scrappy side?
- 1:18I think I fall more on the scrappy side for sure.
- 1:21Okay. Perfect. Let's jump in and see if the data agrees with you. Where'd you
- 1:25grow up? and did you have any entrepreneurs in the family?
- 1:29no entrepreneur. Well, sorry, that's not entirely true. So I grew up in Brampton, Ontario,
- 1:33which is a suburb of Toronto, so the other side of Canada. my dad was
- 1:38a paramedic. My mom kind of jumped around between a bunch of different jobs. I
- 1:43was the first person in my family to go to university. So no immediate entrepreneurs
- 1:48in my family. However, my grandfather on my dad's side, he ran his own business.
- 1:53He ran like a cinder block company in Toronto.
- 1:56What is it? What is a cinder like he was making cinder blocks?
- 1:59Yeah, making cinder blocks. Yeah. Back in the day when
- 2:01No way. Okay. Okay, did you
- 2:04when that was a necessary item.
- 2:07Totally. Yeah. I'm sure that still exists today. R I don't know what people use
- 2:10to build buildings, I guess, but the center blocks have to be a part of
- 2:13it, I would think.
- 2:14I don't even know. But yeah, that was his his whole thing. He was like
- 2:17the cinder block guy for all of Toronto and shipped them all over the place
- 2:21and yeah.
- 2:22Pretty cool. Did you interact with him? Like did you ever visit him at the
- 2:25office, so to speak?
- 2:27No, he passed away like long before I was born. So yeah. Yeah. So that
- 2:29Okay. Okay. Okay.
- 2:31f and and the family business died with him. Like nobody in the family wanted
- 2:34to carry that on. All the kids wanted to do their own thing. So that
- 2:38business just sort of passed when when he did. so I would say yes, there's
- 2:42an entrepreneur in like my my history, but I didn't grow up with entrepreneurs in
- 2:45my house, that's for sure.
- 2:47Gotcha, gotcha, gotcha. Okay. did you have a lemonade stand as a kid or selling
- 2:51candy at school? Anything entrepreneurial like that as a kid?
- 2:55So I'm sure I had a Lemon Nightstand, but I don't remember it. What I
- 2:59do remember is me and my friends in high school, we used to make jewelry.
- 3:04So we would make beads out of FEMO clay and then we would go to
- 3:09the markets on Saturday and sell our necklaces to you know, very nice people who
- 3:14were willing to buy jewelry from teenagers.
- 3:17That's awesome though. Did you make like a couple bucks? Like did you did you
- 3:20just use it on kind of like lunch and stuff for the day or did
- 3:23you save it?
- 3:24You know, what's really funny, like thinking back on it, we were not very entrepreneurial
- 3:27in that it was basically just we were making enough money to cover the cost
- 3:31of our supplies. So it was like
- 3:33Okay.
- 3:34you know, socially funded hobby is what it was, rather than a business.
- 3:40it's not bad though, especially as a kid. I mean, probably not in terminology,
- 3:43Been awful.
- 3:44but in practice. You're doing, you know, just revenue equals cost of goods sold and
- 3:47you're breaking even. That's right.
- 3:49We were gonna sit around and make that jewellery anyways, so why not have the
- 3:52cost of all the supplies paid for? Yeah.
- 3:55There you go. Yeah. Okay. How long did you do that? Was that just like
- 3:59a one summer thing? Was that pretty consistent?
- 4:02It was probably like two summers. Like I feel like it was like a good
- 4:05two years where we would do this. And you know, we wouldn't go like every
- 4:08weekend, but maybe like once or twice a month we'd be like, Yeah, let's go
- 4:11down and sell our beads. It was fun.
- 4:13Okay. All right. Give me give me thirty seconds on how you would summarize what
- 4:17you do today, and then we'll kind of build the bridge from Julia Making to
- 4:21today.
- 4:22Yeah. so what I do is I am a thinking partner for business owners. And
- 4:26so the best way to think about that is if you own a business and
- 4:30you don't have a person that you can talk business to that you can be
- 4:34completely honest with, I can be that person for you. so it might be that
- 4:38an owner, maybe they have a really good leadership team, but they have some questions
- 4:42as to whether all the right people are in the right seats. maybe it's a
- 4:46you know. a business owner who owns a business on their own and they just
- 4:50feel very alone. there's only so many conversations you can have with your spouse or
- 4:54your friends. and there's only so much value that they can bring without having lived
- 4:58in that space on their own. So kind of value that I bring is even
- 5:02though I'm not an owner in your business, I kind of act like I am,
- 5:06like I care very much, and I'm willing to have the hard conversations and sort
- 5:10of argue with the owners about what I think is right. And I'll be really
- 5:14honest if I think they're about to drag their business into the ground.
- 5:18They say that you know, ad advising as we'll call it, I suppose, or thinking
- 5:23partner, however you want to term it, sometimes you'll find a million dollar opportunity, which
- 5:28is awesome, but more frequently you'll prevent them from making a hundred thousand dollar mistake.
- 5:34A hundred percent. A hundred percent. yeah, I feel like so many business owners, you
- 5:38know, they they have big decisions to make and there's the cost of making the
- 5:43wrong decision. That is a cost, but there's also the cost of the stress when
- 5:47you're carrying that decision alone. When you're, you know, maybe you're only in the office
- 5:5245, 50 hours a week, but you're spending 20 hours at home on weekends thinking
- 5:57through these things on your own and spiraling. and so there's like a an emotional
- 6:01cost as well as an actual like dollars cost to the business. Yeah.
- 6:06Right. Right, exactly. And like if you look up and a a lot of people
- 6:10are in this boat where they look up after whatever three, four, five, ten years
- 6:14even, like, hey, like I've got a good business and it's you know, it's still
- 6:19working, it's still growing, all that good stuff. But they've like kind of grown in
- 6:23business but haven't really grown personally or like whatever it is, and they just don't
- 6:28have that outside like trusted advisor, again, however you want to term it, that outside
- 6:32reliance on somebody who has their best Whatever, their best goals in mind kind of
- 6:36thing. That's so huge.
- 6:38Yeah. It is. And I think also like because if you're talking with anybody on
- 6:42your team, like they have a vested interest in whatever decision that you make. So
- 6:47there is value in having a completely unbiased third party that has no skin in
- 6:51the game, right? Like it doesn't matter to me what decision that you make. So
- 6:56I'm gonna give you like the full unvarnished truth. Like I'm gonna tell you everything
- 7:00that I'm thinking to help you make the best decision possible. And sometimes those decisions
- 7:05that they're making, like I would say nine times out of ten, the owner already
- 7:09has like an inkling of what the decision should be, but it's a decision that
- 7:14they don't want to make, especially if it involves people. Right. Like
- 7:18Oof.
- 7:19those decisions can carry a lot of grief. They can be really heavy. and I
- 7:22think sometimes you just need to have another person there to be like, it it
- 7:27is the right decision. Like it might hurt you to make this decision, but it's
- 7:32the right decision.
- 7:33Do you get how how does your like you don't have to go into super
- 7:36details or numbers like that, but does your payment plan is it structured off of
- 7:40like how the company does or is it just kinda like flat fee like we're
- 7:43always here?
- 7:44No, it's just like straight up like there's a cost per quarter. I do two
- 7:48one and a half hour calls per month where we talk about whatever the most
- 7:52pressing issue is. So every two weeks we're talking about whatever issue is most top
- 7:56of mind. And then once a quarter we set one of those meetings aside and
- 8:00instead do like a three hour deep dive on like how do we set ourselves
- 8:04up for success for the next quarter. So that meeting would like best be served
- 8:08like right before like a quarterly planning session. and then the other benefit is you
- 8:12know, if Things go sideways, I pick up the phone. So if something happens at
- 8:16like 10 o'clock on a Saturday night and you just need somebody to talk to,
- 8:20I will pick up the phone. So that that's the model.
- 8:23Wow. Okay, very nice. How many of these problems are people problems? Is it is
- 8:28it would you say over half?
- 8:30I'd say at least half. Yeah. At least half,
- 8:32Right.
- 8:33but not like dramatically more than half. a lot of them are, you know, structural
- 8:36problems, like either the wrong mix of clients or legacy clients that you keep around
- 8:41because you really like them and they're good people, even though they might not be
- 8:46profitable anymore, or maybe your services have pivoted and they're no longer, you know, really
- 8:50you're you're doing this kind of like one off thing for them that just distracts
- 8:55the team from the thing that they're supposed to be doing and they're actually trained
- 9:00to do. Those types of problems are pretty common. And then yeah, about half of
- 9:04them are people related. And sometimes it's you know, you haven't given people the right
- 9:09training. Sometimes it's somebody's been promoted into a role that, you know, turns out they're
- 9:14not very good at. You should probably demote them back down because they were great
- 9:18at what they did before. and then there's like, you know, managing ego with that.
- 9:23Like some people wouldn't handle a demotion well, even if they are happier in that
- 9:28role and it's in the best interest of not just themselves, but the company. and
- 9:32so yeah, a lot of like, you know, tricky people problems, dynamics between members of
- 9:37the team, often dynamics between like people in in leadership positions.
- 9:41I can see that. And I like the term that you use, develop them back
- 9:47down. That is a very sophisticated way to say, let's revert that.
- 9:52I mean, I think demotions are like a very underused strategy. And I think there's
- 9:56like a real negative connotation that comes with demoting somebody. But like, have you heard
- 10:00of the Peter principle? The Peter principle, okay,
- 10:03The peak now.
- 10:05people always get promoted to their highest level of incompetence. Meaning people move up the
- 10:09chain, right? They're competent, they're competent, they're competent. And so people are like, well, then
- 10:13let's give them the next thing. And then eventually they move into a role where
- 10:17they're no longer competent. It wasn't a good fit. But because there's such stigma about
- 10:21Demoting people, they just languish in this position that they're not good at for all
- 10:25of time until they either leave the company or they retire. And it's like, it's
- 10:29the worst thing that you can do for the employee themselves because they're not happy
- 10:33in the rule. It's hard to be happy in a rule that you're not good
- 10:37at. but it's
- 10:38Yeah.
- 10:39also not good for the company because you don't have the right person in the
- 10:42right seat. and so identifying those things and just having frank conversations about moving people
- 10:47around and trying to Trying to destigmatize the idea of a demotion. I'm sure there's
- 10:51a nicer way to say it, but that's what it is. It's putting you back
- 10:56into a role that you can thrive in.
- 10:59yeah, like a a right skilling or something like that. I'm sure there's some fancy
- 11:02terminology there, but it makes perfect sense. I mean the the classic corporate example is
- 11:06the best sales rep on the team gets promoted to manage all the sales reps
- 11:10and is a terrible leader of sales reps.
- 11:13Exactly. Exactly. Yeah.
- 11:17yeah, I think I think Michael Jordan as the player was amazing record. As an
- 11:22owner was a terrible record. And like it applies in every single facet of whatever
- 11:27business industry you're in.
- 11:29Yeah. And there's nothing wrong with taking your shot, right? Like there's nothing wrong with
- 11:31going
- 11:32Worse.
- 11:33and trying the thing. But I would also like to say, like, I would like
- 11:35to normalize the idea that there's also nothing wrong with saying, I tried it. It's
- 11:39not for me. Put me back
- 11:41Yeah.
- 11:42down to where I'm good. Yeah.
- 11:44Right. They could probably make more, they'll be happier. Like there's there's a lot of
- 11:46good to that. Okay. I like it. I like it. How
- 11:49Yeah. I I think people get really untitled and that's why it's hard to do
- 11:54that.
- 11:55Do you find that's even true in like a very small company? Yeah, interesting. Okay.
- 11:58100%. I think have you ever seen like a small company, like I'm talking like
- 12:02a 20 person company and everybody's a VP? That's what's happened.
- 12:06Yeah yeah.
- 12:08Right. It started off as like five people and they hired more and then they're
- 12:11like, well, like I was here first. So like I want to be like a
- 12:15director, then they move from director to VP, and all of a sudden everybody's a
- 12:18VP or director, and nobody's an employee. so yeah,
- 12:21Yeah.
- 12:22I think people care very much about titles, even in small companies.
- 12:26It's actually such a good point too, because a lot of people I shouldn't say
- 12:29a lot of people, some people certainly, even in small businesses, when they give raises,
- 12:33when they do any sort of compensation, they'll take the market average for geography for
- 12:37role, all that stuff. The most telling piece of that is the title of the
- 12:41role. If they're VP of
- 12:43Exactly.
- 12:44operations, that could be a $300,000 thing in the corporate world, but they're getting paid
- 12:48as a operations specialist or something like that. That's $80,000 or you know, whatever it
- 12:53is. That makes a lot of sense. Okay, so small businesses are probably worse at
- 12:58titling than corporations.
- 12:59I think so. Because I think when you grow to a certain level, you you
- 13:03need to have a much firmer structure, right? You need to have like a better
- 13:07hierarchy in place. You need to have better just even like job definitions. and so
- 13:12it really forces you, and I've seen that a lot actually, like a company grows
- 13:16to a certain size and then they say, Halt, we need to redo the org
- 13:21chart, redesign all the job descriptions, retitle people, because we've gotten to a place where
- 13:25like people have titles. that are more based on seniority than they are based on
- 13:30the actual work that they're doing day to day. Yeah,
- 13:33Eight.
- 13:34so that that's a pretty common issue actually. And that I would say that happens
- 13:38around like the 30 person mark.
- 13:40Okay, okay. How the heck do you get here? So you're making jewel jewelry as
- 13:44a kid, you go to university and then you work in some agency for a
- 13:48while. Tell us about like, did you know that this is the area that you
- 13:52wanted to be in? Like tell us about that first job out of college.
- 13:56No, I mean definitely. So I went went to school for aerospace engineering. And that
- 14:00was sort of I would say like every step of my journey has been influenced
- 14:04by somebody in my world. So like when I was in grade one, so like
- 14:08age seven, my teacher sent home extra homework for me with a note to my
- 14:13mom that said, Katie will not stop talking about space. I think we should encourage
- 14:17her. Here's extra homework on space. And then when I got to grade six, my
- 14:21grade six teacher said, also sent a note home and said, Katie won't stop talking
- 14:25about airplanes. Have you heard about this program, Air Cadets? You might want to put
- 14:30her into it. So my mom put me into Air Cadets. And then through that,
- 14:34that's a great organization. And I ended up getting like two pilots' licenses before I
- 14:38ever had a driver's license.
- 14:40That's awesome.
- 14:41and through that, I got to spend my weekends flying and I met all these
- 14:45other pilots and cadets who were older than me in university. And they were the
- 14:49ones that said, Hey, have you thought about aerospace engineering? You're really passionate about this
- 14:53topic. Like, Why don't you join us? And so all these people sort of influenced
- 14:58my decision. I ended up in aerospace engineering. I loved it. and like for me,
- 15:02the moment when I knew that I wanted to be an aerospace engineer was when
- 15:06I was watching Apollo 13, not the astronaut side of things, but when all of
- 15:10those engineers were given a box full of random things and they said you need
- 15:15to make an air filter and you only have the things in this box, I
- 15:19was like, yeah, like that's that's
- 15:21Ha ha ha.
- 15:22what I want to do. I want to solve problems like that. And so I
- 15:25did the whole aerospace engineering degree. And about third year, I started having a bit
- 15:29of like a like a crisis. I was like, I don't know if I actually
- 15:32do want to do this. Like, this is quite hard. and so I took a
- 15:36year off between third and fourth year, and I went and I traveled the world
- 15:40and I worked and got some experience. I'm very stubborn. So I came back and
- 15:43I finished the degree. and then I got a job in the aerospace industry, and
- 15:47it was great. I was working for MDA, which builds the robotic arms for the
- 15:51Canada arm. Like the Canada Arm the Space Shuttle and space station. I got to
- 15:54do a stint down in NASA in Houston, got to go work down there for
- 15:58six months.
- 15:59Cool.
- 16:00meet the astronauts, be in the like mission control room during a flight, all of
- 16:03that. and it was really great and it was really interesting. but over time I
- 16:07started to get a bit bored. Like it is, you know, like a any sort
- 16:12of space project, whether it be a shuttle, a satellite, they're like seven to fifteen
- 16:16year long projects. It's a very long time from beginning to end. And so you
- 16:21could spend almost your entire career working on just one or two things. so I'd
- 16:25been in the industry for like seven years, was starting to not love it. And
- 16:30then there was this massive round of layoffs right after I came back from maternity
- 16:34leave. I got laid off, which should have made me angry, but it felt like
- 16:39a get out of jail free card. I was just like, my gosh,
- 16:43Okay.
- 16:44like I have not been liking this for the last two years. This is my
- 16:47my chance. And so what I want to do is I want to do something
- 16:51where I could take my engineering skills and creative problem solving, but blend it with
- 16:56something more creative because like the jewelry making and all the other hobbies I have,
- 17:00I like to do creative things. So I found this job at an agency that
- 17:04builds interactives for museums, art galleries, all sorts of like interactive displays. It's called NGX
- 17:09Interactive here in Vancouver. And so I worked there for I think like seven years.
- 17:13And I loved it. Like I love the agency life. I love the quick project
- 17:18cycles. I love how, you know, from the time that a client says we want
- 17:22to build this thing to the time that you're like in the museum installing it
- 17:26and testing it with users is like a year tops. And so I just really
- 17:31kind of fell in love with that space. And then I went from project manager
- 17:35to the person managing the other project managers to doing ops. And then I eventually
- 17:40broke out on my own. And then I've done ops for five years. And then
- 17:44that was just a very natural segue into Like in doing ops and spending all
- 17:48my time with business owners advising them on the business. and as I started getting
- 17:53bored with it, because I do tend to get bored about every seven years, I'm
- 17:57like, it's time for a career change. and so I went to all my clients
- 18:01and I said, Okay, I'm I'm getting bored of doing just ops before I make
- 18:06a decision on what I'm gonna do. Where do I provide the most value to
- 18:10you? Like, why do you continue to keep me around? And they all came back
- 18:15with the exact same answer, which was basically. You are our sounding board. You're my
- 18:19security blanket. You're the person that I go to before I make hard decisions. What
- 18:23I value most is our one on one conversations where I could just be very
- 18:28frank. And I was like, Well, fantastic, because that's the thing that I like best
- 18:32too.
- 18:33A perfect market fit and a perfect ideal skill. Okay. So you've got this 10,
- 18:37you've got this like background of and even just inherent in you. Very detailed engineering,
- 18:42I'll call it, I'm a nerd as well, nerdy stuff. And you've got the other
- 18:47side that is the entirely creative stuff. And yet you can also find the middle
- 18:52ground between those and say, here's a really complex project, or here's a really complex
- 18:57design, and here's why it matters. And so you're able to
- 19:01Mm-hmm.
- 19:02kind of funnel all of this into one conversation with a client. this is fascinating.
- 19:07Okay. And so are you still working with those first clients that you got? when
- 19:12you asked them, Hey, where's the most value here?
- 19:15Yeah, yeah, I am. So I'm I'm not still working with the very first clients
- 19:19that I got because when I first started, I was just doing project management. I
- 19:23was like a hired gun project manager. And my very first client that I got
- 19:28came to me and he was just like, Listen, you're a great project manager. He's
- 19:32like, but the value that you actually added was you told me all the other
- 19:36areas in my business that are broken and showed me how to fix them. He's
- 19:41like, that's actually more valuable than just managing one or two projects. And I was
- 19:45like, okay. So he was the one that kind of encouraged me to get into
- 19:49ops. and then yeah, I mean I love I love the operation side of things.
- 19:54Like I'm a real data nerd, so getting to like look at detailed data about
- 19:58like, you know, team utilization or profit or the you know, how many clients do
- 20:02we have? Which ones are profitable, which ones are not? Why? What are the differences
- 20:07and the similarities between those clients? Like I love that stuff. Give me a dashboard
- 20:11and I'm like happy for hours. but I find that increasingly that as much as
- 20:15I love the op side. What I love more is like the higher level conversation,
- 20:20the stuff that comes before ops. What are like the real decisions impacting the business
- 20:24and what's actually going to make an impact in terms of like, yes, the bottom
- 20:28line, but also team happiness, owner happiness, health of the business. Like all that stuff
- 20:33is very interesting and just challenging. So it's it's fun.
- 20:36Do you find, and this is this is something I'm coming across in my in
- 20:40my data in my dashboard world as well. do you think in the world of
- 20:44AI, let's say a year from now, five years from now, what still exists in
- 20:49terms of like professional service industry? What still exists in that time frame?
- 20:53Yeah.
- 20:54It does it skew totally to just advising? Is it execution and advising? What does
- 20:58that mix look like in your opinion?
- 21:01Such a great question. It's changing so fast that I feel like the answer I'd
- 21:05give you today would be completely different from like a year ago. And and probably
- 21:09if we replay this in two years, we're gonna be like, wow, she was very
- 21:14wrong. but I think like what's showing up again and again is current state AI,
- 21:18and even though it's gonna get better, it's great at recognizing patterns, but it's not
- 21:23great at judgment. And it's not great at being able to like in a business,
- 21:27when you're making a decision. Let's say you're looking at financial data. The AI might
- 21:32be great at helping you see patterns within the data and surface those patterns and
- 21:36things to think about. But it's not going to have all the nuance about like,
- 21:40well, who all is working on these projects and what is our history with this
- 21:45client? And like all of that, like, you know, emotional baggage that we carry with
- 21:49us, as well as just like instinct. Sometimes you're like, you know, this client might
- 21:54not be the most profitable, but like we want to keep them because The team
- 21:58loves working with them and it motivates them and keeps them happy in a way
- 22:03that the other clients don't. And so it still makes sense to keep this client
- 22:07because we can make more profit with other clients and and carry this one. Like
- 22:11there, I don't think AI is ever going to be good at doing that sort
- 22:16of thing.
- 22:17Or on the other side of that too, having the conversation of, Hey, that's a
- 22:20dumb idea. We should like do this instead.
- 22:23Yes, because AI is so sycophantic. Like every idea that you have is the best
- 22:26idea it's ever heard. Like you're a genius. We should totally do that.
- 22:30Right. Exactly. Which brings more light to the value that you pre provide of like
- 22:36in some ways complete anti-AI of true objective fact, knowing the entire business, knowing the
- 22:42personalities, knowing the state of the world, knowing all of this other stuff, that I
- 22:48maybe AI eventually gets to a portion of that, but I just I don't think
- 22:54it ever takes over that human to human connection and understanding piece.
- 22:59I agree. And I love AI. Like I use it
- 23:01Me too, yeah.
- 23:02all the time. It helps me, you know, I'm pretty good with data analysis, but
- 23:06there have th been things that I've missed that it has picked up and been
- 23:10like, actually, there's like a pattern here that you're not seeing. especially if you have
- 23:14like a lot of different data sources, all of which are tracking different things, and
- 23:18you want to add them all together and be like, is there a connection between,
- 23:23you know, this data that we're tracking and that data that we're tracking? It's it's
- 23:27gonna find things that I think a human just take way too long to ever
- 23:31find. so I mean it has its uses for sure. you know
- 23:35Absolutely. Yeah, this I mean that's the for sure the world that I live in
- 23:39as well of multiple different data sources, get them into one place, make some dashboards
- 23:44analysis, all that stuff. I have definitely found that sometimes it has the classic like,
- 23:48well, in the summer months it's hotter and therefore people buy cinder blocks more. And
- 23:53like that's not how that works.
- 23:55Yeah. Yeah, it's just making something up. You're like, I don't think that makes sense
- 23:59at all.
- 24:00Yeah. But again, the the value of the human oversight there.
- 24:04Yeah, I think one of the the biggest unlocks with AI is that people can
- 24:08make their own software in ways that they couldn't do before. So for me personally,
- 24:13I've I've created two pieces of software for myself that I would have never done
- 24:18before. One is my own CRM, because I find things like pipe drive and HubSpot
- 24:22are just way overkill for a business of my size, but I still needed a
- 24:27CRM that worked well for me. And so I just built it using. Claude and
- 24:32it works fantastic. It's like the it's such a low, like low entry point. and
- 24:37you know, probably took me two hours and I got it to like 90% of
- 24:41what I wanted to do. And then the other one that I did is I
- 24:46use QuickBooks for all of my accounting, but
- 24:49Sure.
- 24:50I don't find it's great from like a cash flow point of view, meaning it's
- 24:52great at looking
- 24:53Everyone.
- 24:54backwards and telling me what I've spent, but it's not great at showing me. where
- 24:58my cash flow is gonna be three months from now, six months from now. So
- 25:02I built my own tool using AI and it works fantastically well.
- 25:06Yeah, that's awesome. Does it fill in, we're gonna super dirt data nerd out here.
- 25:11Does it pull in like accounts receivable and stuff like that and then projects that
- 25:16forward or how does it actually build out the cash flow?
- 25:20Yeah, so I basically for every month in the calendar year I have put in
- 25:24estimates for like how much I think I'm going to earn and how much I
- 25:28think I'm going to actually spend. So that's me manually putting that in. But I
- 25:32got the numbers by feeding in the data from the last year and being like,
- 25:36just tell me what this looks like. And then I went and changed it based
- 25:40on what I know to be true. And then in terms of like past information,
- 25:45I just download every account from QuickBooks and feed it into Claude and say, run
- 25:49my cash flow analysis skill and it comes back and it recategorizes everything and I
- 25:53just copy paste that in and then it has a whole bunch of graphs on
- 25:57the first tab. So it shows me like where cash flow is going to be
- 26:01like you know all all the metrics that you would care about from a profit
- 26:06and cash flow point of view and just auto updates. So it's like literally like
- 26:10a 20 minute task all in and I have way more data than I have
- 26:14in the previous six years of owning this business.
- 26:17That's what I'm talking about. I love it, kitty. That's awesome. That's so cool. It's
- 26:20we're building a lot of AI dashboards as well, or AI built dashboards, I should
- 26:24say. And it's it's
- 26:26Yeah.
- 26:27a whole new world in a lot of good ways. However, that
- 26:29Mm-hmm.
- 26:31plus the strategic thinking partner, if you will, is kind of a gold mine. That's
- 26:38perfect.
- 26:39Yeah. Yeah. I have one client right now who they want a dashboard. I'm not
- 26:42the right person to create the dashboard for them, but they're working with like a
- 26:46third party to do it. But they're just having trouble getting that third party to
- 26:50understand what they're building. but because I was there in the early days of like
- 26:54the conversations of what this could look like. So they like they're bringing me back
- 26:58in. This is like a former client that's been like, you know what, we need
- 27:02you back in here. We need you to go talk to these people and help
- 27:05them. figure this out because I know AI and because I know their business and
- 27:09because I understand the specifics of what they're trying to create. So yeah.
- 27:13A lot of people don't need another tool. They just need a translator from get
- 27:17this done in AI with the actual business goal.
- 27:20Yes, exactly.
- 27:23Very cool. Okay. Take back to like some of the early days of starting the
- 27:28business. Get your first clients kind of thing. anything that you wildly overthought in your
- 27:34first few months of business or first year of business.
- 27:38probably the website. Like I really wanted to get
- 27:40Okay.
- 27:41that website perfect, right? And hindsight is like it could have been like a single
- 27:44page. Like it did
- 27:45Yeah.
- 27:46not need to be multiple pages with all this information. Like it just needs to
- 27:50be like, here's who I am. Here's my LinkedIn page. This is what I do.
- 27:55but I feel like so the website was the one thing that I really built
- 28:00before I like quit my day job and launched the business. And so I feel
- 28:04like part of that was me. figuring out what my new identity was as a
- 28:09business owner. So I don't think it was like a total waste of time because
- 28:14I I figured a lot out during that period, but I definitely spent way too
- 28:19long building that thing in hindsight.
- 28:21how early on did you make business cards?
- 28:25gosh, I have so many versions of my business card. So
- 28:27Yeah.
- 28:28many versions. it's ridiculous, actually. like so much so that I was like, what should
- 28:32I do with all these business cards that I have printed and only used for
- 28:37like one conference? And then, you know, by the time the next conference rolled around,
- 28:42I had like a new business card. So it's it's ridiculous. I have like an
- 28:46entire box of business cards. but I like the ones I have now, so that's
- 28:51something.
- 28:52There you go. Okay. I've done the same thing too of like, well maybe I'll
- 28:56just save them as like the evolution of pineapple. And then it's just I don't
- 29:00need a hundred versions of that. Just I only need one. And I I bought
- 29:04a hundred. I used five, then I changed it. And then one I was CEO,
- 29:08one I was owner, one I was sales rep. And it's I don't need all
- 29:12these.
- 29:13Yeah, but maybe I'll like frame them or something. Like maybe there will be like
- 29:16an evolution one day of like here's here's everything this business was.
- 29:20you go, exactly, exactly. staying in those early days. what was your version of like
- 29:25a a scrappy dinner, like a ramen noodle dinner, a peanut butter and jelly over
- 29:30the sink? Anything like that in the early days?
- 29:33you know what? I feel like I was like very lucky in that. In the
- 29:37early days, I had the the sense to save up some money before I started
- 29:41the business, knowing that the first few months were gonna be really rough. And my
- 29:45husband has a good job. So even though I was scrappy with my business expenses
- 29:50for sure, in terms of like, you know, what I was able to eat and
- 29:54all that, that that was pretty easygoing. I think my my probably version of like
- 29:58the scrappiest thing I had to do was when I went to the bank to
- 30:03open up my business account, they refused to give me a business credit card because
- 30:07they're like, well, you're an unproven business. And so I had to get like a
- 30:11new credit card under my name just so I could like, you know, pay for
- 30:15my website and all the other things. And then after about six months or a
- 30:20year, they're like, okay, you're you're good. And then they gave me a credit card.
- 30:24But I was so angry about it. I was like, are you kidding me? Like,
- 30:28I have good credit. You're not gonna trust me to like run this business, this
- 30:33one person business. So but anyhow, that was my scrappy, you know, this stupid credit
- 30:37card that I had to use for six months. I was so angry.
- 30:41man, that is frustrating though, because you're like, look, it personal guarantee, whatever you gotta
- 30:43do, but like I just want the business name on it. I'm just trying to
- 30:46separate expenses at the end of the day. That's all we're doing.
- 30:49Well, and also because I incorporated and so like there's actually like a genuine like
- 30:53accounting nightmare that comes with having business
- 30:56Right.
- 30:57expenses on a personal credit card and now the accountants gotta sort all that out
- 31:02like it was just it was stupid for no reason.
- 31:06all right, let me let me keep going on this. we'll do some sort of
- 31:10lightning round scrappy versus sophisticated questions. So I'm gonna say in those early days, you
- 31:14mentioned husbands still got a good job, which is nice as you're starting off. Any
- 31:19sort of scrappy birthday gifts, like instead of opting for, you know, a nice gift,
- 31:23you do a very well thought out handwritten card or something along those lines.
- 31:28yeah, we only do handwritten cards in this family. Like
- 31:30Okay.
- 31:31ever every card is like hand drawn, like there is no store-bought cards ever. that's
- 31:35just like a
- 31:36Nice.
- 31:37rule in this household. you know, your mileage may vary depending on the quality of
- 31:41the artist, but
- 31:42Yeah.
- 31:44but we all do it. and actually we're a big fan of doing experiences over
- 31:48gifts. So we don't tend to
- 31:50Okay.
- 31:51do a lot of expensive gifts, but we'll do something like, Okay, I got us
- 31:55tickets to go see an improv show this weekend or you know, maybe concert tickets
- 31:59or something like that. So yeah, we we are scrappy in that way. We keep
- 32:03it relatively we keep the expenses relatively low when it comes to gifts.
- 32:07There you go. Okay. Very nice. Very nice. anything that you've sold early on or
- 32:12even today that you're like, like 100% can totally do it. Absolutely. But you've never
- 32:17actually done it before. Just you you're very confident that you can do it, so
- 32:22you sell it.
- 32:23I mean, definitely when I moved into operations from project management, that that was totally
- 32:27the case. Because I was really just like taking that swing based on the fact
- 32:31that people were saying, We never hired you to do the sort of like operations,
- 32:35but that's kind of what you're already doing. And so I was just like, I
- 32:39can do this. And then I just sold
- 32:42Yeah.
- 32:43myself as an operations specialist and it worked out great. I have lots of very
- 32:47happy clients.
- 32:48There you go. Okay.
- 32:50I love that quote from Tina Faye, which is like say yes and figure out
- 32:53the details later or figure out the rest later, whatever she says. But I think
- 32:57it's such a great quote because I do think that people are who are successful
- 33:01do say yes to a lot of things. even if you're like only like fifty
- 33:05percent confident you can do it, you're kinda like, yeah, I can do it. Often
- 33:09I look at like somebody and I'm like, well, if that person can do it,
- 33:13I can definitely do it.
- 33:15Right.
- 33:17Yeah. Yeah.
- 33:18Yeah. They say comparison's the thief of joy, but sometimes comparison works out all right.
- 33:23Gives you some confidence there.
- 33:25I think I have like the opposite of imposter syndrome.
- 33:29Okay.
- 33:30Right. Like I have the like, yeah, I can do that. And and like to
- 33:34be fair, I have through my life, I've had a lot of hobbies. And so
- 33:38I am very good at doing something poorly until I learn to do it well.
- 33:42And that doesn't throw me off. It doesn't make me nervous. my favorite hobby is
- 33:46finding new hobbies. And so I think like when you build up that muscle memory
- 33:51of being like, Well, I'm gonna try something new and I'm gonna suck at it,
- 33:55and that's okay because that's just part of the journey. You you just become very
- 33:59confident in trying things that you've never done before.
- 34:02We heard the I think it's Steve Martin, obviously like famous comedic actor. He he
- 34:05started to play the violin and the first like month or whatever he had a
- 34:08trainer or whatever it was, and he was like, Yeah, I'm terrible at this, it's
- 34:12great. And he had the mindset of like in twenty years, this is just something
- 34:15I'm doing on the side. In twenty years, I'm gonna be really good at this.
- 34:19So like I'm pretty excited to be terrible for the first year, two years. It
- 34:22doesn't really matter, because in twenty years I'm gonna be good. And then he like
- 34:26won, I don't know what the equivalent of like a Grammy is for violinists or
- 34:29whatever it is, but like he had that outlook and it totally works. And you've
- 34:33got the same mindset of like, yeah, it's gonna be bad, I'm gonna figure it
- 34:36out.
- 34:37Yeah. Yeah. Kind of figure it out. Like yeah, I'm relatively clever. If other people
- 34:41have figured this out, I will be able to figure it out. Doesn't mean it's
- 34:45gonna be easy. I just know that I'll be able to figure it out.
- 34:50Exactly. All right. Now we gotta ask, what were some of those hobbies back in
- 34:54the day?
- 34:55gosh. Well, all the art that you see behind me, I started illustration during COVID.
- 34:58That became a a hobby. So I started illustrating. But before that I went through
- 35:02the phase where I was like, I'm only gonna wear clothes that I make myself.
- 35:06So I went through like my sewing phase
- 35:09Okay.
- 35:10and made all my own clothes. I went through a phase where I learned the
- 35:14ukulele. I went through a phase where I went through jewelry design, not the crappy
- 35:19beads that we made in high school, but like actual nice jewellery. what else have
- 35:24I done? Like my kids are like, What now? Like what could you possibly be
- 35:28doing now? It's always something like crazy and different. You know, paddleboarding, sailing, skiing. Yeah,
- 35:33kinda like you name it. Like I'm just I'm always curious to try the new
- 35:38thing. I did animation for a little while. Yeah.
- 35:41Okay. So from full creative to the water to the snow to simple jewelry to
- 35:46complex jewelry. You got it all.
- 35:48I don't know. Yeah, like, you know, I'm just the type of person that like
- 35:52I see somebody do something and I'm like, well, that looks fun. I'm gonna figure
- 35:56out how to do that.
- 35:58Okay, so business wise, that tells me that your initial like ideal client persona was
- 36:02probably really difficult to figure it out if you're like, Hey, I can do it
- 36:07all.
- 36:08Yeah, yeah. well I think in the very beginning it was actually easy because I
- 36:12had been doing project management. I love project management. So I'm like, I'm just gonna
- 36:17do that. And I'm looking for at that time, this is like pre-COVID days when
- 36:22you know I was going into offices. So it was actually kind of easy because
- 36:27I was like, I'm looking for businesses in Vancouver of a certain size that run
- 36:32digital agencies that are looking for project managers. So it's fairly specific.
- 36:36Okay.
- 36:37Now that I'm moving from like strictly operations into this thinking partner role, I I
- 36:41do kind of see it broadening a little bit. Like I've talked to a number
- 36:46of like friends and peers, and they're like, you know, like you've been in the
- 36:50digital space for so long, but I think the service might be even more beneficial
- 36:55to other industries outside of digital services, like engineering. Perhaps, which would be like a
- 36:59very natural fit given that I used to work in engineering.
- 37:03Yeah.
- 37:04So I'm kind of looking at like broadening and being like, well, what other industries
- 37:08could I be helpful to?
- 37:10Very cool. Okay, but that's like a strategic that's a I'll use the word sophisticated
- 37:14approach to like, okay, this part makes sense. We got a niche. Now we're gonna
- 37:19layer onto it. Okay, this makes sense. Okay. Take me inside the office. How many
- 37:23monitors do you use on your desk?
- 37:26Mm. So just two. So I have like a laptop and then I have my
- 37:29monitor, but it's a big monitor. It's like a double wide thing. So kind of
- 37:32like three, two and a half maybe. Yep. yes. A lot of
- 37:35Okay. Are you doing a lot of split screen action where it just takes up,
- 37:38you know, one okay, all right, okay. Cause I've had some people that are like,
- 37:41yeah, it's just the full thing, one one Excel sheet for the whole thing.
- 37:45No, no. I've always got like at least three, sometimes four windows open at the
- 37:51same time.
- 37:52Nice. Okay. No, I respect it. I like it. speaking of business cards from earlier,
- 37:57any business cards currently on your desk?
- 38:00no, actually I'm really good at keeping my desk tidy. I feel like I think
- 38:04I have ADHD. undiagnosed. I'm never gonna get diagnosed. It doesn't matter. But the point
- 38:09is a clean desk helps me focus. So I have like very little on my
- 38:14desk. It's very Spartan.
- 38:16Okay. Okay. with that same mentality then in your browser, do you have the bookmarks
- 38:21bar? within that are there folders that hold all the links or do you have
- 38:27individual links as bookmarks?
- 38:29No, I have many, many folders within my books marks. And within those folders, there
- 38:32are some folders. So there are
- 38:34Yep, there it is.
- 38:36but you know what I found? Okay, so this is my like, I'm very proud
- 38:39of this. I used to have a million tabs open because not everything deserves to
- 38:43actually be on your bookmarks, let's be honest, right? Sometimes you're opening something up and
- 38:47you're just like, I just need to read this later. And it was driving me
- 38:51crazy how many tabs I had open. So I cre I used Claude, I think
- 38:55it was, to create an app. like a Chrome extension where anytime I have a
- 38:59tab open, if I know like I don't need to do this right now, but
- 39:03I need to look at it at some point, I just hit my little extension
- 39:07and it pops up and I I choose a date and it adds a task
- 39:11to my calendar on the date that I want to go back to that and
- 39:14it automatically includes the URL. And then I just close it out and it's off
- 39:18my browser and I know that I'll go back to it when that notification pops
- 39:22up.
- 39:23Wow, that's pretty good. That's really cool. You could sell that.
- 39:25Thanks. I'm pretty proud. I know if everybody says it, I'm like, that sounds like
- 39:30so much work to like package that and make it a sellable thing.
- 39:35Yeah, the business model around that's probably tough, but that's awesome. Good for you.
- 39:38I mean, I feel like there would be like a hundred people that would buy
- 39:41it for like fifty cents each. Like the juice has to be worth the squeeze
- 39:44here.
- 39:45That's true. That's true. That's true. Okay. I'm guessing the inbox is pretty tidy as
- 39:50well. Probably not too many unread emails.
- 39:53Yeah, I like to have very few unread emails. and I do auto filter a
- 39:58whole bunch of stuff for sure.
- 40:01Okay.
- 40:02so a lot of stuff never even I never even look at because if I
- 40:05know it's just like, I don't know, like a bank statement or something. Yes, I
- 40:09want to be able to find it down the road, but no, I don't need
- 40:13to read it. so yeah, I try to keep it as tidy as possible, but
- 40:17probably probably fewer folders than I should have. And definitely I'm subscribed to more newsletters
- 40:20than I should be.
- 40:22Yes, absolutely. I'm a big fan of the unsubscribe.
- 40:26Yeah, me too.
- 40:28When you're emailing people, do you email that, hey, we can totally do this, but
- 40:33knowing it's just you that's doing it?
- 40:36No, I'm an I person.
- 40:38Okay.
- 40:39Yeah. And you know what? I went through a phase. Like there was a phase
- 40:41where everything on my website was we. And then I just there was a point
- 40:44that I was like, this just feels disingenuous. Like it is just
- 40:47Okay.
- 40:48me. It's always gonna be just me. It just feels weird. And so I went
- 40:52and I actually updated everything, the website, the whole nine yards to say I everywhere.
- 40:57Okay. Wow. All right. This is looking pretty good. what does the next twelve months
- 41:01look like for ya? What's what's going on that's big, exciting, of the next year
- 41:06ish for ya?
- 41:07Yeah, so I mean the main thing is just trying to fully move into this
- 41:10thinking partner service. I would love to have three to five clients at a time.
- 41:14and I'm still trying to get like a foothold in that and really find the
- 41:18right fit clients to to make that wildly successful. At this point, I'm still like
- 41:22pressure testing it. It's it's a new service that I'm offering. but I feel really
- 41:26strongly about it. Like if it doesn't work out, I don't know how I would
- 41:30pivot, to be honest. Like, I'm like, this is This is what I'm gonna do.
- 41:34So I'm just gonna find the right people who are willing to pay for this
- 41:38service because I don't think I really wanna pivot to anything else. I feel really
- 41:42strongly that it's good value. I feel really strongly that it's needed. and so I
- 41:46know that the right people are out there and I just need to find them.
- 41:50I mean, hey, show that clawed extension on on Chrome and be like, hey, I
- 41:54can do this for your entire business.
- 41:57I can make all the problems go away.
- 42:01I gotta say equal foot feats in scrappy and sophisticated here. I I was gonna
- 42:06say we're
- 42:07Okay.
- 42:08just gonna be full sophistic or sorry, full scrappiness, but you live a pretty sophisticated
- 42:13business, Katie. I love it.
- 42:15Yeah, I mean, it I suppose it is sophisticated. I think it's hard to feel
- 42:18sophisticated when it's just a one-person company.
- 42:20Fair.
- 42:21Because the reality is like there's a lot of tools and processes that you would
- 42:25use for a large company that you really have to scale down and and right
- 42:29size it for a one-person company. because I think like, well, process is good, too
- 42:34much process is just like a killer of everything. and so yeah, I feel like
- 42:38there's a lot that I do that's like pretty scrappy, like my homemade tools for
- 42:42you know, cash flow analysis. But I guess you could argue it's a pretty sophisticated
- 42:47tool that I built, even though I built it scrappily.
- 42:50Right. A very scrappy build to a sophisticated result. Katie Bedford.
- 42:56Yeah, I like that.
- 42:58there you go. I love it. this is fantastic. Thank you so much for coming
- 43:01on. what what do you want to promote? anything you want the folks out there
- 43:05to know, other than obviously the the thinking partner that we were just talking about?
- 43:09Yeah, so so really that's what I want people to know about the Thinking Partner
- 43:12service. so I have a page on my website that is an ROI calculator. So
- 43:16if you're considering this service, you go to it and it's basically going to look
- 43:20at like, you know, how many hours you work, how many hours as an owner
- 43:24you're spending alone spinning your wheels thinking about issues, and what the cost of a
- 43:28bad decision is. And then it's going to honestly tell you whether or not my
- 43:32service would be worth the money to you. And it's actually on the conservative side,
- 43:36like It would have to really be worth it in order for this tool to
- 43:39say, yes, this this makes sense for you. so it's an easy way for people
- 43:43to kind of like determine whether or not they would even want to have a
- 43:47conversation before booking a conversation with me. So that's where I would love people to
- 43:51go. Check out that tool. you know, if it feels like it's a good fit,
- 43:55then set up a call and we can get started.
- 43:58Perfect. There you go. I love a quantification of a qualified question. There we go.
- 44:03Exactly. Yeah.
- 44:05Katie, thank you so much for coming on. Equally scrappy and sophisticated. Go check her
- 44:09out at her website. Link will be in the description, everybody. And Katie, thank you
- 44:13so much again for coming on.
- 44:15Thank you. It's been fun.
- 44:16Thanks. Stay data driven, everybody.