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Divercial 005: Setting and Outlining Communication Guidelines · The Business of Alignment - Powered by The E1B2 Collective

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  Hi, Anthony here in another message.
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  On behalf of diversion. I want to talk about
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  communication and I want to talk about communication for my D EI
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  and be lens. Jason, free base, camp, he.com.
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  Been a big fan for years. One thing that Jason free, put
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  in place 20-plus years ago that falls right in line with the e&i
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  and beat Falls, right in line with creating inclusive cultures
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  and teams Falls, right in line with respecting, everyone's
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  background and communication preferences is he did not
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  mandate every single team member to be a part of a meeting.
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  So your product team holds a meeting your marketing team
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  holds meeting their sales. Teams holds a meeting
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  operations, team holds a meeting your legal.
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  She holds a meeting, your mark, whoever holds a meeting, he
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  realize in a dissected that the majority of the meetings that
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  folks take part in There's usually the meeting organizer
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  that takes, let's call it, 50 percent of the conversation, The
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  Narrative, the focus, the language to dialogue.
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  And then you have your other key stakeholders and or other folks
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  that are just outgoing. Excited to speak maybe or maybe
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  not have great ideas to add that are taking up the rest of the
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  time. They're not afraid to raise
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  their hand and contribute. But they have a large portion of
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  employees that maybe our bit includes a bit that lack a bit
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  of inclusivity that don't feel inclusive, the lack, the ability
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  to be as vocal outgoing a little bit introverted little bit
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  closed off or they're like my wife which is there a gradual
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  thinker, a gradual process real-time questions that are
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  being thrown to them in real time.
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  They don't have time to dissect understand, so it looks like
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  they don't have anything. Nothing meaningful to add.
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  It looks like they're not being engaging.
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  It looks like you're not being productive, but no, it literally
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  just means they don't have their thoughts quite baked out yet.
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  And so he created something that I actually love where he did not
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  mandate every single employee to join the meeting.
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  The meeting organizer, called the meeting in a slack team or a
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  group. And in this case, within some
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  of, the big base camp channels. And there is a voting system
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  where he or she, or they whoever was calling.
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  Meeting would make it very clear that this is the meaning that
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  we're holding for my estimation and perspective.
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  I believe these 10 team members need to be here and here's the
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  reason why anyone else can join but it's not mandated.
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  And if folks do want to join that are gradual, thinkers and
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  processors please, please submit your thoughts, your
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  perspectives. Once you've ingested a lot of
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  the context throughout the meeting, and if you want to
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  bring some thoughts, So active you to the meeting.
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  Here are some information that you can kind of digest and think
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  about a noodle on 24 hours prior to the meeting.
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  I love that. I'll say it again.
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  I love that. I love that from for the
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  following reasons. Makes that person feel
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  incredibly inclusive doesn't. But I also love it because I
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  think there's another Nuance that can be added into that
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  overall initiative. He made sure that from a
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  communication perspective that there were guidelines, including
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  what a chat tool or email can be used and should be used and how
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  they use and give them flexibility to that.
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  Communication got line and chat tool or email to whatever the
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  case is going to be. He also made it a guideline that
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  there's no pressure to respond immediately.
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  Two emails that come through two notifications.
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  That come through, he started baking that Nuance in that
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  perspective. In the literal DNA of the
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  product design, And so what I'm trying to extract from what
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  Jason free did and what I'm trying to share with the D EI
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  and be world and although organizations here that want to
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  bake in D EI, and be into the organization's, creating some
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  flexibility around communication.
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  Creating some flexibility around meetings, creating some
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  flexibility around. How folks will will experience
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  notifications creating some flexibility around how folks
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  digest information and share their thoughts and perspectives.
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  All this, all this needs to be understood.
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  Stood. And I think we're in a world
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  today where a lot of companies are realizing that D EI and B is
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  in a new level. It's a little bit more
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  operational. It's time to really put a lot of
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  energy money and resources. So they're taking big chunks and
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  big bites out of the world and putting some momentum into into
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  the companies. Put this is small little taste,
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  a small little tactic that organizations can do today.
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  So as always, just a few thought, just a few
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  perspectives.