Latest / Teacher Approved: Elementary Teacher Tips & Strategies / 194. Want a Smoother Back to School? Do These 5 Things Now
Transcript
- 0:01Heidi: This is episode 194 of Teacher Approved.
- 0:06You're listening to Teacher Approved, the podcast helping
- 0:09educators elevate what matters and simplify the rest. I'm
- 0:13Heidi.
- 0:14Emily: And I'm Emily. We're the creators behind Second Story
- 0:17Window, where we give research based and teacher approved
- 0:20strategies that make teaching less stressful and more
- 0:23effective. You can check out the show notes and resources from
- 0:26each episode at secondstorywindow.net.
- 0:29Heidi: We're so glad you're tuning in today. Let's get to
- 0:32the show.
- 0:36Emily: Hey friends, thanks for joining us today. In today's
- 0:39episode, we are sharing five smart ways you can prep for back
- 0:44to school this May, and we'll give you a teacher approved tip
- 0:48to do something special for your teaching teammates.
- 0:51Heidi: Let's start with a try it tomorrow, where we share a quick
- 0:54win that you can try in your classroom right away. Emily,
- 0:57what is our prompt this week?
- 0:58Emily: This week, why not try a morning meeting remix? Just take
- 1:03one element of your regular morning meeting routine and give
- 1:06it an unexpected twist.
- 1:08Heidi: I love this idea. It's especially helpful this time of
- 1:10year when things might be feeling a little bit stale. So
- 1:14if you usually do a standard greeting, you could try having
- 1:16your students greet each other with a compliment instead. Or
- 1:19try adding a quick new activity, nothing that's going to take a
- 1:22lot of work on your part, but something like a daily joke or a
- 1:25question of the day, or a would you rather of the day.
- 1:28Emily: Oh, I love it. Small changes like this can really
- 1:31refresh your routine. It is all about that balance of routine
- 1:35and novelty that we talk about a lot here that helps keep
- 1:37students engaged. Your students will love surprises like this in
- 1:41the middle of a daily routine, and it often just leads to more
- 1:45engagement during a time when energy is probably flagging.
- 1:49Heidi: Plus, it's a no prep activity that still packs a big
- 1:52impact. Just one small change can make the whole morning feel
- 1:56fresh again.
- 1:57Emily: If you like this idea or anything else we share here on
- 1:59the podcast, which you make our day by taking a second to give
- 2:03us a five star rating and review on Apple podcasts.
- 2:07Heidi: So today we are talking about five smart ways to get
- 2:10ahead on back to school prep while you are still in your
- 2:13classroom this May. I know some of you might be giving us the
- 2:17side eye right now, and that is totally justified, but hear us
- 2:21out. In last week's episode, we talked about why May is actually
- 2:24the perfect time to start thinking ahead to next year.
- 2:28Emily: It really is. When you're still in the classroom, all
- 2:31those pain points are crystal clear. You still have your
- 2:34classroom fully set up, and you can even test things out with
- 2:37your current students. Plus doing a little bit of planning
- 2:40now can seriously reduce your back to school panic later and
- 2:44lighten your summer mental load. And who does not want that?
- 2:48Heidi: So today, we're getting super specific with five
- 2:51actionable things that you can do right now in the month of May
- 2:55to set yourself up for success when you return in the fall. And
- 2:59none of these things will take hours after school. These are
- 3:02quick wins that will pay big dividends when August rolls
- 3:04around.
- 3:05Emily: All right, let's dive into our first task for smart
- 3:09back to school prep in May. What's up first, Heidi?
- 3:12Heidi: Well, the first thing you can do in May for back to school
- 3:14is to save your old crayons, your markers and other supplies
- 3:19to use during the first week of school. This solves a problem
- 3:22that drives me crazy every year. Students are using their brand
- 3:26new materials before they know how to care for them properly.
- 3:29Especially if you have funded these materials yourself, there
- 3:32is nothing sadder than watching a fresh box of crayons get
- 3:35demolished within like three days because you haven't had
- 3:39time to teach crayon procedures yet.
- 3:40Emily: So before you send students home with their supply
- 3:41boxes at the end of the year, or before you toss out those half
- 3:43used items, set aside a collection of first week
- 3:46supplies. So grab the stubby crayons, the markers that still
- 3:55work but aren't quite as vibrant, or those colored
- 3:57pencils that are a bit shorter but still have life in them.
- 4:01Store these in a bin labeled first week supplies, and tuck
- 4:03them away for August.
- 4:05Heidi: When students arrive next year, they can use these good
- 4:08enough supplies for all of the get to know you activities and
- 4:11the practice work before you teach your supply procedures and
- 4:15break out the fun, fresh, pretty new stuff. This saves all of
- 4:19those new supplies from getting destroyed, and it gives you
- 4:23something to use until you have time to teach those procedures.
- 4:27Emily: And honestly, this little step takes almost no extra time.
- 4:30You're just redirecting things you'd probably toss or send home
- 4:33anyway, but it'll save you so much frustration in those first
- 4:36days back.
- 4:37Heidi: And you might even want to save some supplies that are
- 4:39in really bad shape, like a couple of dried out glue sticks
- 4:43or the whiteboard markers that have the tips jammed inside.
- 4:46Emily: Yeah why do kids always do that? But hold on to a few,
- 4:50because those really beat up supplies are the perfect bad
- 4:53examples to show when you do your procedure lessons,
- 4:57especially if you use the Guided Discovery method that we love.
- 5:00We will put a link to our Guided Discovery for school supplies in
- 5:04the show notes. If you don't have it, you're gonna want it.
- 5:07Okay, what's next, Heidi?
- 5:09Heidi: Well the second thing you can do to get ready for back to
- 5:11school is to set up a three bin system before you leave your
- 5:14classroom in May. This is such a game changer for staying
- 5:17organized over the summer. Instead of having everything
- 5:20jumbled together, or worse, scattered between school and
- 5:24home, or maybe even school and home and your car, you create
- 5:27three distinct spaces for things.
- 5:30Emily: So bin number one is labeled summer working. This is
- 5:33for any material you actually plan to work on over the break.
- 5:37That might be new curriculum to review, books you want to read,
- 5:40or laminating you need to cut out. If you have goals for
- 5:43working in the summer, it's helpful to have your resources
- 5:46in one place.
- 5:47Heidi: This is handy because if you have to pack up your room
- 5:50before summer, like so many of us do, you're probably cramming
- 5:53stuff into any available space, and that means in the middle of
- 5:57July, when you need your teacher's manual, you're going
- 5:59to have to dig it out.
- 6:01Emily: But if that manual is already in your bin, you're good
- 6:04to go. Just be honest with yourself about how much you're
- 6:07really going to get done. If you know deep down that you are not
- 6:12going to touch that vocabulary planning all summer, don't put
- 6:16it in the summer working bin. It's okay. Just accept it.
- 6:19Heidi: Bin number two is classroom setup. These are the
- 6:22things you'll need right away to set up your room, your favorite
- 6:25posters, your desk accessories, label maker, bulletin board
- 6:27supplies, all of that fun stuff.
- 6:30Emily: And sometimes we call this our need first box, because
- 6:33it has everything in it that you are going to need right away
- 6:35when you get back to your classroom.
- 6:38Heidi: And then bin number three, which might be my
- 6:40favorite is first week of school. This is everything
- 6:43you'll need specifically for those opening days. Your first
- 6:46week lesson plans, name tags, get to know your activities,
- 6:49your favorite back to school read alouds, those save supplies
- 6:52that we just talked about, and materials for any special first
- 6:55aid traditions that you have.
- 6:57Emily: I love this three bin system because it helps you
- 6:59prioritize. When you return in August, you know exactly what to
- 7:03unpack first. You're not digging through 15 random boxes trying
- 7:06to find your lunch schedule or your welcome letter. It also
- 7:09helps you be realistic about what you're actually going to
- 7:12accomplish over the summer.
- 7:14Heidi: To make this super easy, just grab three storage bins or
- 7:16even those large reusable shopping bags, label them
- 7:20clearly and start sorting as you're cleaning up your
- 7:22classroom these last few weeks. This might take you, what, an
- 7:25extra 20 minutes now, but it's going to save you hours of
- 7:28frustration in August.
- 7:30Okay, Emily, what is next?
- 7:32Emily: Well, our third task for back to school is to prepare as
- 7:35many permanent displays as possible before you leave in
- 7:38May. This is one of those work smarter, not harder, tips that
- 7:42can save you so much time. Look around your classroom right now
- 7:45and identify which displays stay relatively consistent year to
- 7:49year, things like your calendar area, alphabet displays, number
- 7:53lines, classroom rules or values and your subject area reference
- 7:58charts. If these don't change much, why recreate them every
- 8:01single year?
- 8:03Heidi: If you can leave things up on your walls and bulletin
- 8:05boards, then absolutely do. Just take down what's related to this
- 8:09year and leave up the rest. It's so nice if you can keep things
- 8:12up and already have your display ready for you to add your new
- 8:15kids names and birthdays and calendar items to next year.
- 8:19Emily: This will vary a lot by school. So if you're not sure
- 8:21how it is in your building, find out before you do any prep work
- 8:25for next year. But if you do unfortunately have to take
- 8:28everything down, you can still work smarter.
- 8:30Heidi: Yes, before you take everything down, take photos of
- 8:34how these areas are set up. You think you'll remember, you will
- 8:37not remember. Then carefully take down your core displays and
- 8:41store them flat in labeled folders or large envelopes. You
- 8:45could even go a step further and prepare new versions of any
- 8:48displays that are maybe looking a little bit beat up, a fresh
- 8:51alphabet line or a newly laminated set of calendar pieces
- 8:54takes just a few minutes now, but can save you precious setup
- 8:57time in August.
- 8:58Emily: May is the perfect time to evaluate which displays
- 9:02actually served you well this year and which ones just
- 9:04collected dust. Be strategic about what you want to keep for
- 9:08next year. One display that we're particularly fond of is
- 9:11our looking ahead, looking back, bulletin board.
- 9:15Heidi: I love this one so much. It's a special end of year
- 9:18activity that transitions beautifully into a beginning of
- 9:22the year display in the fall. So it is a two for one win.
- 9:26Emily: Yeah, this starts with your students reflecting on
- 9:28their favorite parts of the year. You put their memories up
- 9:31on your bulletin board or wall to enjoy for the rest of the
- 9:34year. But then after the year ends, or when you come back in
- 9:37August, you just switch out the title on the bulletin board. So
- 9:40now, instead of saying looking back on second grade, it says,
- 9:44looking ahead to second grade. Now your bulletin board shows
- 9:48your new students some of the fun moments that await them in
- 9:51your class. If you're interested in trying this, it's available
- 9:54in our shop, and of course, we will link to that in the show
- 9:56notes.
- 9:57Heidi: Other displays to consider prepping now are your
- 10:00job chart, birthday display, class schedule and any behavior
- 10:04or incentive systems. Just a little time invested now means
- 10:08these won't be on your August to do list. All right, Emily, what
- 10:12is next?
- 10:13Emily: The fourth task you can do in May for back to school is
- 10:16to create a new student SOP, which stands for Standard
- 10:20Operating Procedure, and do it now, while your routines are
- 10:24fresh in your mind.
- 10:25Heidi: Every teacher knows the mild panic of getting a new
- 10:28student, especially after those first crucial weeks when you
- 10:32have already taught all of your new procedures.
- 10:35Emily: And somehow those new students always seem to arrive
- 10:37at the most inconvenient times, like right before lunch, during
- 10:41a big class project, or, you know, 30 minutes after you
- 10:44started the school day.
- 10:46Heidi: Oh, always. So the idea here is to create a simple
- 10:50checklist of everything a new student needs to know and to
- 10:53have. This becomes your ready to go protocol that you can hand to
- 10:57a buddy student or a teaching assistant to help them get a new
- 11:00arrival up to speed.
- 11:01Emily: Your SOP might include things like where to hang
- 11:02backpacks, how to order lunch, bathroom procedures, how to use
- 11:03classroom materials, what the signal for attention means, how
- 11:10center rotations work. You know, all those little things that
- 11:15make your classroom run smoothly.
- 11:17Heidi: And also don't forget the physical items that a new
- 11:20student needs, a name tag, cubby label, supply box, folder, login
- 11:23information and so on. Plus, there's all the behind the
- 11:27scenes stuff of adding the parents to your communication
- 11:29system and informing any specialty teachers that you've
- 11:32got a new student coming. So with all of that to manage,
- 11:35really the best time to create this list is now in May, when
- 11:39all of your systems are solidified and running smoothly.
- 11:43Emily: Right, because in May, you can clearly see exactly what
- 11:45makes your classroom tick. It is hard to remember some of these
- 11:48details once you have been blissfully free of your
- 11:51classroom for a couple months.
- 11:53Heidi: One idea is to make two versions, a simplified one for
- 11:56students who might be helping a new classmate, and a more
- 11:59detailed one for the teacher. Once you have your SOP, you can
- 12:02store it in a visible place, maybe with your sub folder or
- 12:06taped inside a cupboard door. You could even create a little
- 12:10welcome folder with all of the essentials that you or your
- 12:13helper can just grab and go.
- 12:15Emily: Or you could put it into any new student supply packs you
- 12:19make. This takes maybe 30 minutes to put together now. It
- 12:21will save you so much stress later.
- 12:23Heidi: Plus it ensures new students feel welcomed and get
- 12:26consistent information, rather than just having to piece things
- 12:29together as they go along.
- 12:31Emily: And it's one less thing that you have to worry about in
- 12:33those first few months of school. Your future self will be
- 12:36so grateful when that new student shows up in mid October.
- 12:39Okay, Heidi, last task, let's hear it.
- 12:42Heidi: Well, our fifth and final back to school task for May is
- 12:46to create a first day quick win before you leave for summer. I
- 12:51think this is my favorite tip, because it addresses that back
- 12:54to school anxiety that sneaks up on even the most experienced
- 12:58teachers. You know, when the nightmares start, and it's the
- 13:02first day of school and you have nothing prepared, or you're
- 13:04trapped and you can't get where you need to be. This strategy is
- 13:07the antidote to that anxiety.
- 13:10Emily: The idea is simple but powerful. Just prepare one key
- 13:13element of your first day back now, while you're still in
- 13:16teacher mode. A great option is to prepare your first morning
- 13:20arrival task, just something students can start working on
- 13:23immediately when they walk in.
- 13:25Heidi: We love pattern blocks or Legos for your first day arrival
- 13:28activity. And we have got a couple of resources that you can
- 13:31use just for this. So we will link to that in the show notes.
- 13:34Emily: You could also prep a favorite read aloud and the
- 13:37activity that goes with it, or another activity you know you'll
- 13:40want to do that first day.
- 13:42Heidi: Just having one piece fully ready gives you an
- 13:45incredible peace of mind. When that mid July panic starts to
- 13:49creep in, you can remind yourself, Hey, I've already
- 13:51started. I am not starting from zero.
- 13:53Emily: Whatever you choose, make it something that will truly
- 13:56help that first day run more smoothly. This is also a great
- 13:59time to jot down any special First Day traditions you want to
- 14:02continue, or new ones you want to try. Sometimes those details
- 14:05fade over the summer and we only remember them the night before
- 14:08school starts.
- 14:10Heidi: That's the worst, you're like, I was gonna do that, and
- 14:12now, yep, no time. So stop that now and get your list going.
- 14:17Setting up this quick first day when takes minimal effort now,
- 14:21but provides maximum relief later. It's like sending a
- 14:24little gift to your future, maybe slightly panicked, August
- 14:28self. We love helping future you.
- 14:32Emily: So let's recap our five smart tasks for May back to
- 14:36school prep. Number one, save some of your old supplies so
- 14:39that you can use them when you're teaching proper
- 14:41procedures. Number two, create a three bin system to organize
- 14:46your summer working materials, your classroom setup or need
- 14:50first essentials and the first week of school must haves.
- 14:55Number three, prep permanent displays now so they're ready to
- 14:58hang in August. Number four, create a new student SOP while
- 15:03your routines are fresh in your mind. And number five, set up a
- 15:06first day quick win that gives your future self a head start.
- 15:10Heidi: None of these strategies should take more than an hour at
- 15:12the most, but together, they'll save you so many hours of stress
- 15:16and preparation in August. And if you want more help planning
- 15:19for next year, don't forget to check out our free end of year
- 15:22roadmap. It's a digital planning tool that helps you reflect on
- 15:26what worked this year, what didn't, and what you want to
- 15:28change for next year.
- 15:30Emily: It's completely free, and you can access it through the
- 15:32link in our show notes. You can fill it all out at once or
- 15:35little by little as you have time. And stay tuned for
- 15:38information soon about our upcoming teacher summer talks
- 15:41event, which is happening in mid June. It's a free audio summit
- 15:45with lots of back to school strategies from experienced
- 15:48teachers designed to fit into your summer schedule without
- 15:51requiring you to sit in front of a screen for hours.
- 15:55Heidi: We are excited to be sharing more details about that
- 15:57soon, but in the meantime, we would love to hear which of
- 16:00these five tasks you are going to try. Come join the
- 16:03conversation in our teacher approved Facebook group.
- 16:06Emily: Now for our teacher approved Tip of the Week, where
- 16:09we share an actionable tip to help you elevate what matters
- 16:12and simplify the rest. This week's teacher approved tip is
- 16:16create welcome back goodie bags for your teacher teammates. Tell
- 16:20us about this, Heidi.
- 16:22Heidi: We all know that first day back for teachers can be
- 16:24overwhelming. There's so much to do and so little time, and
- 16:27you're so tired. A small gesture that can make a big difference
- 16:30is preparing little welcome back treats for your grade level team
- 16:33or teaching partners.
- 16:35Emily: These don't have to be elaborate or expensive. A simple
- 16:37paper bag with a few thoughtful items can be such a morale
- 16:41booster when you're all rushing around trying to get classrooms
- 16:43ready.
- 16:44Heidi: Some things you might want to include are chapstick,
- 16:47colorful sticky notes, a pack of markers, or some chocolate,
- 16:51because, you know, chocolate does make everything better.
- 16:55Emily: I love adding a small moisturizing hand sanitizer or
- 16:58lotion, especially since teachers hands take such a
- 17:01beating during those first weeks back, and if you can find them
- 17:04on sale now, it's so much cheaper than buying them in
- 17:06August, when school supplies are at premium prices.
- 17:10Heidi: The key is to make these now while you have a little
- 17:12time, and then just tuck them away with your first week bin
- 17:15that we talked about earlier. You can even add a simple
- 17:18handwritten note saying how excited you are to work together
- 17:21this year. But just a warning, if you add chocolate, make sure
- 17:24to keep this bin someplace cool and not in the trunk of your
- 17:27car.
- 17:28Emily: For sure. What makes this tip special is that it's
- 17:31focusing on teacher to teacher connections. We spend so much
- 17:35time preparing for our students, but our colleagues are such an
- 17:37important part of our daily support system.
- 17:40Heidi: Start planning these little welcome bags now when
- 17:42you're not in a rush and you will be everyone's favorite
- 17:45teammate when you hand them out during the first hectic work
- 17:47day. And you know, don't we all want that a little bit?
- 17:52Emily: I always want to be the favorite.
- 17:54Heidi: We are not above bribery here. But really it's a simple
- 17:58gesture that just shows that we are all in this together.
- 18:03Alright, to wrap up the show, we are sharing what we're giving
- 18:05extra credit to this week. Emily, what gets your extra
- 18:07credit?
- 18:07Emily: I'm giving extra credit to the new peanut butter flavor
- 18:11of my favorite Barebells protein bars. So I think I've given
- 18:15extra credit to Barebells before. Barebells are far and
- 18:18away the yummiest protein bars I've ever tasted, and the peanut
- 18:21butter flavor is next level. It quickly shot to my favorite
- 18:25flavor, and it's not too peanut buttery, which I think is a good
- 18:30thing. It's not like a Reese's Peanut Butter Cup.
- 18:33Heidi: Yeah, that would be a lot.
- 18:34Emily: But in a good way.
- 18:35Heidi: Maybe I have to come steal one and see how I like it.
- 18:37Emily: Yes, you should. What are you giving extra credit to,
- 18:40Heidi?
- 18:41Heidi: Well, I'm giving extra credit to the celebrity British
- 18:44Bake Off on the Roku channel. So they've done this for years. I
- 18:49think ever since Great British Bake Off started, they would do
- 18:52some celebrity episodes as a fundraiser for Red Nose Day. But
- 18:58we just never got it here in the US. PBS didn't show it. It
- 19:02didn't show up on Netflix. So I've seen some episodes on
- 19:04YouTube, but otherwise, it's just really hit or miss what you
- 19:06could see. But Roku started showing it, and Roku is free. It
- 19:12does have ads, but I didn't think the ads were too bad, it
- 19:14was just maybe one mid episode ad. And it was just really fun
- 19:18to see, you know, people who can't bake try to do like the
- 19:23similar activities that they do on a regular Bake Off episode.
- 19:26People have no idea what they're doing, so which is almost more
- 19:29fun. Do I know all of the celebrities? I do not.
- 19:34Emily: No, a lot of them are very Britain specific
- 19:37celebrities.
- 19:39Heidi: But they're still very entertaining. So if you want
- 19:41something fun and light to get you through these last few
- 19:43months of school, definitely check out the celebrity British
- 19:47Bake Off episodes.
- 19:48Emily: And when you told me about this, I immediately turned
- 19:51it on and found the James McAvoy episode that I have wanted to
- 19:54watch for like, what, wasn't that like 2020 or 2021? So I
- 19:58finally got to watch it. No spoilers, but he did an
- 20:02excellent job.
- 20:03Heidi: He really did. I was surprised at how well he did a
- 20:05baking.
- 20:06Emily: I know he took it seriously, which I think is fun,
- 20:08because a lot of times on here, some of them take it super
- 20:11seriously, and some are just there to be silly. And I like it
- 20:15when they try really hard, and then if they fail, it's still
- 20:17great, but I just wanted them to have tried hard before they
- 20:20fail.
- 20:21Heidi: It's kind of like, if you've ever seen people around
- 20:25the Olympics being like, they should always just have one
- 20:26regular person in an Olympic event, you can really appreciate
- 20:30how talented the Olympians are. This is kind of that, if you've
- 20:34watched the regular Bake Off episodes.
- 20:36Emily: Yes, exactly.
- 20:38Well, that's it for today's episode. Try out some of these
- 20:41five smart ways to prep for back to school this May.
- 20:44Heidi: And don't forget our teacher approved tip to create
- 20:47those welcome back goodie bags for your teaching teammates.
- 20:49It's such a simple way to start the year with positivity and
- 20:52connection.
- 20:56We hope you enjoyed this episode of Teacher Approved. I'm Heidi.
- 20:59Emily: And I'm Emily. Thank you for listening. Be sure to follow
- 21:03or subscribe in your podcast app so that you never miss an
- 21:05episode.
- 21:06Heidi: You can connect with us and other teachers in the
- 21:08Teacher Approved Facebook group. We'll see you here next week.
- 21:12Bye, for now.
- 21:13Emily: Bye.