Latest / The STA Clinician Podcast / Ep.226 ‘Client Relationship Management for Soft Tissue Therapists” with special guest Ben Holeyman of Jane App
Transcript
- 0:00You're listening to the Sports Therapy Association podcast, putting evidence
- 0:04back into soft tissue therapy.
- 0:07Music.
- 0:16And we are live. Hey people, welcome to the Sports Therapy Association podcast.
- 0:21My name is Matt Phillips, creativerunshotlive.com. and as always this episode
- 0:26is being recorded live at eight o'clock on a Tuesday evening on the Sports Therapy
- 0:31Association YouTube channel and Facebook page.
- 0:34So tonight in episode 226 we bring you part four of our focus on business special
- 0:40bringing you expert guests sharing hugely important advice on how to get the
- 0:44best out of you and your business whether you work alone or in a team or And,
- 0:48indeed, you have your own team of healthcare professionals.
- 0:51In this episode entitled CRM Tools for Soft Tissue Therapists,
- 0:56which is Client Relationship Management,
- 0:58I will shortly be joined by my special guest, Ben Holliman, Senior Product Specialist
- 1:02at JNAP, who will be discussing anything and everything to do with client relationship
- 1:06management for soft tissue therapists.
- 1:09But first, a huge thank you to my special guests last week in part three of
- 1:14our Focus on Business Month, who were Andy Thomas,
- 1:17Director of PhysiKip, and Business Consultant Andy Hosgood of andyhosgood.co.uk,
- 1:22who gave us a fantastically thoughtful piece on collaboration over competition.
- 1:28Something that is often not easy as it sounds, as we naturally seem to fear
- 1:32sharing too much with our competitors in the belief that we may well maybe giving
- 1:36away our good ideas or maybe revealing personal issues and struggles.
- 1:40As a result, as Andy's discussed last week, we tend
- 1:44to waste a lot of potential beneficial discussion that could really
- 1:47help not only our business but also our mental health insecurities and
- 1:50danger of burning out on february the 21st and details of all of this on the
- 1:56podcast in the show notes the andys are getting together to run their first
- 1:59ever business clinic management sorry in manchester and they're inviting msk
- 2:04professionals which includes you guys it's not just allied health professionals
- 2:07we talked about that last week,
- 2:09So inviting anybody who's got their own health care business to come along and
- 2:12talk about and share common challenges and goals and learn how that can help
- 2:16business growth and development.
- 2:18So that's on February 21st in Manchester. So if you're around there and you're
- 2:22looking for taking your business forwards by chatting with others and sharing
- 2:25common issues, then that would be something to interest you.
- 2:28And like I say, all details are in the show notes on most podcast apps.
- 2:33And you can also find them at the sta.co.uk. Okay.
- 2:37Right then, people are coming through the door if you are listening to podcasts and thank you very much.
- 2:40But if you do want to join us live, then all you've got to do is go along to
- 2:43the Sports Therapy Association YouTube channel at an eight o'clock and you will
- 2:49be able to join us there and obviously ask questions directly to our guests.
- 2:53Talking of which, mine has been very patient, waiting down below in the lobby.
- 2:58So without further ado, I'm just going to say thank you to those who have come
- 3:01through the door. Nikki Mansfield is saying evening all.
- 3:04When people do join us if you do decide to join us live and I can bring your
- 3:07comments and questions up onto the screen and it's a good way of showing your logo and your face.
- 3:12Therapy in Huds, I guess that's Huddersfield. Thank you very much for joining
- 3:15us. You, whatever your name is, let us know your name in case I do know you.
- 3:19I'm just going to call you Therapy in Huds.
- 3:21Cecily's through the door as well. Cecily Hislop. Good to see Cecily.
- 3:24Evening all, I had to Google what CRM meant. Oh, the shame. Don't worry.
- 3:29We're going to talk about that shortly, Cecily, and it's a very good point.
- 3:32What the hell is crm i was thinking about that when i
- 3:35put this advert out and i kind of did it on purpose to make a
- 3:37point which i'm going to make very shortly so thanks for bringing it up cecily
- 3:40you've got such a great mind nikki says oh liking the new wavy background groovy
- 3:45man i did spend most of today designing a new look for the podcast and for one
- 3:50reason or another so thank you for noticing nikki it's made my day actually
- 3:54someone does notice these little things,
- 3:56ceci says yeah very smart brian huxley has come to the door and says hi everyone
- 4:00so yes thanks Thanks for joining us, people and everyone else coming through now.
- 4:03And do feel free. This is a real example of where it'd be a great idea to ask
- 4:07questions of our expert speaker and share experiences, share your comments,
- 4:11especially if you have used JNAP.
- 4:13It's not all about JNAP tonight, but obviously we've got somebody who's involved
- 4:16in the development of that.
- 4:17So we will be talking about JNAP. If you do use it, it'd be lovely to know.
- 4:20And feel free to chime in.
- 4:22Right then, it's time. Let's kick it off. We are going to start now.
- 4:26Episode 226, CRM Tools for Soft Tissue Therapists with special guest Ben Holliman,
- 4:33Senior Product Specialist at Jane Software. Let's bring him up.
- 4:40Hey Ben, how are you doing? Hello. Thanks for having me on.
- 4:44Oh no, thanks for joining us. I really, really appreciate it.
- 4:46And I'm sorry I went over.
- 4:48I said it'd just be a short little introduction. I could see you down there almost falling asleep.
- 4:51It's all good thank you for bearing with me no it's
- 4:54always good to get a good introduction in isn't it so i
- 4:57mean it's it is very nice where we're talking a bit off air of
- 5:01how networking particularly face-to-face events can be so helpful
- 5:04because at therapy expo this year i happened
- 5:07to meet for the first time katie bell who was on the show
- 5:10two weeks ago as part of the focus on business
- 5:13month we're doing and then i was chatting with her and
- 5:16she sang your praises and jane app's praises and i
- 5:18thought oh surely he'll be busy i'm sure there's a man
- 5:21like him and putting two people together you were free
- 5:24which is fantastic so yeah lovely the power of
- 5:27getting to know people and expanding the circle of your friends so
- 5:29thank you very much you're most welcome yeah absolutely it kind of goes like
- 5:33that doesn't it like you meet people and then you meet people that meet people
- 5:36that meet people and the change just keeps going so we like to put ourselves
- 5:40out there into new spaces with new people so yeah no problem with coming on
- 5:45really appreciate it so with that in mind.
- 5:47For people, I mean, I have been speaking to people around and there's many other people we know.
- 5:52I was surprised, actually, through my ignorance, the amount of people who are
- 5:56using JNAP. Anna-Marie Mancieri of the ST School we talked about earlier on, she's using it as well.
- 6:00And other people. I'll be keeping an eye on the comments to see if anybody else is using it.
- 6:03So maybe we could start by you telling us what JNAP is, for those who aren't
- 6:07aware of it, and what your role is with it.
- 6:10Yes. So JNAP is an all-in-one kind of clinic management or business management software.
- 6:16We are multidisciplinary so we serve everything from chiropractors,
- 6:20physios, massage therapists, sports therapists like yourselves in here and it
- 6:25really goes broad across the board.
- 6:27There's hundreds of different disciplines that are currently using Jane's.
- 6:30So we are an all-in-one clinic management system.
- 6:32We focus on like online booking, diary management, customer relationships.
- 6:37Notifications, reviews.
- 6:40The long list goes on and on with the different kinds of
- 6:43things that we serve our customers with but to encapsulate
- 6:46into one sentence it's a clinic management software slash business management
- 6:50software fantastic which ultimately i was really pleased to see cecily our guest
- 6:54say crm i had to google that because we were talking again a little bit off
- 6:59air some people i did this purposely with the title some people won't know what crm stands for,
- 7:05But when you define it and say what it involves, like you have already,
- 7:08they're thinking, well, yeah, I do all of that.
- 7:10But it's kind of I think that's an interesting topic because I get I understand
- 7:14people who hear acronyms like CRM and client relationship management and particularly
- 7:18soft tissue therapists and health care professionals are going to be like,
- 7:22oh, that sounds very corporate. That's not what I do. I look after people.
- 7:25I don't I'm not interested in all that sort of stuff. And that can be a therapist downfall.
- 7:30Do you agree? yeah absolutely i mean a crm and
- 7:32a clinic management software are kind of two
- 7:35separate things but there might be elements of both of those within
- 7:38different products that will be on the market so we have some crm
- 7:42elements within jane so customer relation slash client relation i like to say
- 7:47with crm you know you've got those kind of features where you can be sending
- 7:51stuff out to clients to keep them engaged so you know you can have elements
- 7:55of both in each product but one is traditionally not the other and vice versa.
- 8:01Excellent so I'm hoping that tonight a lot of things we talk about people will
- 8:05realize they're doing already but they could be doing better because again it's
- 8:09something we talk about on the show a lot traditionally soft tissue therapy
- 8:13and I guess of quite a few allied health professionals believe that if they
- 8:17want to get better then they've got to learn some manual therapy technique or
- 8:19they've got to get some other machine that goes bing into their clinic and that
- 8:22sort of stuff when really and we're noticing this so much over the last year
- 8:26that to improve your business,
- 8:28you've got to get into the nitty gritty of what's happening in terms of client
- 8:32relationship software and things like that, haven't you?
- 8:34Yeah, absolutely. So it's kind of health checking your own business.
- 8:37I think as practitioners, you can maybe spend a lot of time thinking about client
- 8:41health and client goals,
- 8:43but actually just looking a little bit under the surface into your current processes
- 8:47with how you're doing things with those clients can be something that can elevate
- 8:51your business from here to here.
- 8:53It's definitely good to kind of consider all of these things that might be working
- 8:56in the background that are going to go a lot further than what it might seem at face value.
- 9:02Excellent. Right then. So we've got an awful lot we could talk about.
- 9:05I mean, we are basically talking about how to run a successful business,
- 9:08which is quite a large kind of topic to get through in an hour.
- 9:11But I thought I've got a few things which I know through the podcast and through
- 9:16email sent in that people are interested to hear about.
- 9:19The first thing I thought we'd talk about is a lot of therapists are still relying
- 9:24on paper and their biggest fear of getting involved in moving to digital,
- 9:29apart from the price, is the extreme effort it's going to take to manage all
- 9:32of their notes, especially they've been going for a while.
- 9:35How much should they be scared about that? Is there any ways of making it easier these days?
- 9:40That is probably one of the biggest steps I think you
- 9:43can take is coming from paper onto a software because
- 9:46it's such a drastic difference between the two it is
- 9:49a task in itself and it might seem like you've got a mountain to
- 9:52climb and you're using software tools for the first time you might be looking
- 9:55at a pile of paper on your desk or you know we've even heard of people kind
- 9:59of like having dedicated rooms to store all paper in and stuff but that is the
- 10:03biggest step you're going to take so taking that first step to then get future
- 10:07success with that i think is the most important thing to keep in mind like that's
- 10:11the biggest step you're going to take and then it's small steps from that point in.
- 10:15But it is the most challenging one. I do appreciate that.
- 10:18And have you come across in your experience of helping kind of therapists ways
- 10:22to make that smaller job? Or is it just a matter of getting down and doing it?
- 10:26I mean, the great thing about it is, is that like your software likely like
- 10:29ours will, you've got like an upload option.
- 10:32So if you want to bring paper into digital, it's not that you've got two separate
- 10:36strains of these are my paper clients.
- 10:38And these are my digital clients that I'm going to start with on this
- 10:41new software you can take that paper scan it in then
- 10:44you've got a digital record of it and then you can safely destroy that
- 10:47paper that you've got that digital record like we
- 10:50always are able to give like batch exports of all
- 10:53of this kind of stuff and you've got ways of getting it out of the software
- 10:56so if you ever did need a physical copy again you can
- 10:59just export it and then you've got it so over time
- 11:02that big mountain of paper it's kind of like a mountain
- 11:05like I was saying before as well it's quite an analogy as you're
- 11:08scanning that stuff in it's just going to get smaller and smaller
- 11:11and smaller and it might take a couple of months it might take a couple of
- 11:14weeks it might take a couple of years for you to get through all of the paper you've
- 11:16got but eventually that's going to be all digitalized and
- 11:19then from that point you're thriving from that point in so for
- 11:22the technophobes out there and there are a lot of them um some
- 11:26of them probably in this room scanning it so is
- 11:29it is that an expensive thing do you need to get someone else to do it or these
- 11:31days with with is it something you probably got in your computer didn't even
- 11:34realize about it's not even in your computer everybody has
- 11:37one of these now you can literally just take a photo of what you've got
- 11:40lay it out on the desk and then you can upload it into your somewhere it's
- 11:43literally as simple as that like uploading a photo same as
- 11:46you would do on social media whatever it is um it's literally as simple as that
- 11:50um i know when i say scanning stuff in you're kind of picturing like the old
- 11:53school like lift up put it down on the lid and have it phased out it's not like
- 11:57that anymore but yeah you can literally take pictures and then upload which
- 12:01is user-friendly for most people most people have a smartphone now.
- 12:04Very true. I think that, I mean, tell me people have joined us live,
- 12:07but I think that is a common wall that people would put up. I mean,
- 12:11people don't like change anyway.
- 12:12Therapists, they're tired, they're burned out, they're spending all their time
- 12:15trying to see patients. So the idea of giving themselves another job,
- 12:17if it's, it can be that simple, bit by bit of scanning.
- 12:20And of course, this makes everything much safer as well. And in an era we live
- 12:24in with data protection and that it's much more you can do to protect yourself
- 12:28and your business, I suppose, if it's digital as opposed to on paper.
- 12:31Yeah, absolutely. So it is something to consider with whatever platform you
- 12:35decide to go with to ensure that your data is going to be safe with that software company.
- 12:40Most companies should be able to provide you with a white paper that explains
- 12:43all the security specs and to make sure that that's robust enough for all of your files.
- 12:48But yeah, it is something that over time can be alleviated from having these
- 12:52massive piles of paper to then getting them all in a digital form.
- 12:55The mental clarity that you'll feel after i promise
- 12:58you it will it'll be it'll be worth the the
- 13:01initial stress of maybe going on to a digital platform
- 13:04that's really interesting as well you've just said that because okay
- 13:07imagine that we've convinced people okay actually apparently it's
- 13:10quite easy to scan these documents in what
- 13:14sort of in your experience and you can obviously mention jnapp
- 13:17as well but maybe in the development of jnapp people
- 13:21are going to be worried again that some of this software is complicated and
- 13:24not user-friendly is there a variety out you haven't got
- 13:27to name anyone who does it in your opinion badly but can some
- 13:30of this software be kind of not customer friendly in terms of
- 13:32the therapist and be a bit of a nightmare is there
- 13:35a variance oh yeah 100% like there's there will be some products on the market
- 13:39that suit some people great and others that are not going to say that same person
- 13:44very great like we're we're never a one-size-fits-all so it is important to
- 13:48do your research and really go into different companies and vet those different
- 13:51options that you might have.
- 13:53But it really depends on, I think, who's founded and who's designed it.
- 13:57Like at JNAP, we're founded by a clinic owner, so they know what it's like running
- 14:01a business and they know exactly what businesses need to address some of the
- 14:06issues that they'll be facing if they're not using a digital tool.
- 14:09Fantastic. So yeah, I'm actually, I forgot to say this elephant in the room
- 14:14as well, a few people asked me, why JNAP? What is it?
- 14:17Some people think that the, I know that it's not, but obviously the assumption
- 14:20is that the person who started it was Jane, but how does it sound?
- 14:24It sounded like a friendly clinic receptionist. There was a lot of different
- 14:29names at the start. I won't go through all of them.
- 14:31They landed on Jane app because it sounded like somebody who would be friendly,
- 14:35approachable and helpful.
- 14:37Our kind of mission with everything that we do at Jane is just to help the helpers.
- 14:40So of course that's a broad spectrum of different people.
- 14:43So it's all geared towards making sure you all who are doing this great work
- 14:48out there have support from people like us in the background,
- 14:51Fantastic. Okay. Brian Huxley has put in a comment here saying,
- 14:55I'm in the process of leasing with the folks at Jane.
- 14:59PMS for my students' use. PMS?
- 15:03I'm trying to know what PMS stands for. You have to help me out there,
- 15:05Brian. PMS for my students' use, both for their classwork and for when they set up clinic.
- 15:11Fantastic. Yeah, there you go. I've got somebody who's already with you there.
- 15:15Absolutely and if you've already started interacting with
- 15:18us brian and speaking to the humans that we have i'm sure uh
- 15:21you know that you can probably vouch for we are there
- 15:24to support in the background and i think that is a really important element
- 15:27when choosing a software as well as that you've got the right support in
- 15:30place nobody's gonna subscribe or
- 15:33purchase a software tool without with knowing
- 15:36everything about it so having somebody there in the background
- 15:39that can guide you into the right areas and teach you how
- 15:42to use that software from the outset so that you're getting the most value
- 15:45out of it is I think paramount to somebody's success
- 15:48and we give everybody and I mean everybody that time
- 15:51at Jane at the start yeah that's something
- 15:54I was going to ask you about as well because I think
- 15:57with any there's always going to be times where any technology
- 16:01fails you a little bit it's going to be could be connected with
- 16:04the actual software it could be connections or something whatever
- 16:07it is so that's when it's really important to have somebody at
- 16:10the end of the phone who you know is going to answer you and I think that can vary quite
- 16:13a lot with different types of companies and things out there
- 16:16absolutely yeah again people who
- 16:18have joined us live let us know you don't have to mention the name of the companies
- 16:21but let us know if you ever have problems with technology letting you
- 16:24down and it may have been something that looked cheap and great on the
- 16:27surface value but you couldn't get hold anybody when you needed them or it
- 16:30kept breaking down or something like that uh brian huxley our
- 16:33patient manager software of course we've got all these different acronyms that's
- 16:35why if you pause for a second i'm gonna have to edit that pause on the podcast.
- 16:38Now because it'll be signing for three seconds there is so many of them now
- 16:42they're different abbreviations for things but yeah thanks for clarifying brian
- 16:46so i mean let's get some examples of what.
- 16:52Client relationship management should do what about for example
- 16:55one of the typical things would be appointments so setting up
- 16:58appointments what how how how
- 17:02can having some software obviously help you with that but where's
- 17:04the variance as well what would what do you think a bit of
- 17:07software should help you with in order to save you time and make that more efficient for
- 17:10you and the client yeah i mean different people
- 17:14that run different businesses are going to want different things from scheduling we
- 17:17offer both say like an online booking and an
- 17:20in-app booking so like an admin booking option it might
- 17:23be that you just want to use one of those you know
- 17:26but ultimately what somebody's going to want from this is to alleviate as
- 17:29much as the of the manual work as possible so sending them
- 17:32an automatic confirmation once it's once it's booked in sending them a text
- 17:36when it gets nearer to the appointment sending them maybe a reminder email sending
- 17:39them their forms that they might need to fill out if you can have your tool
- 17:43or whatever software you use take care of a lot of that those manual processes
- 17:47that can reclaim a bit more of your time so that you can continue you to do what you love,
- 17:52which is spending time with patients, treating patients, clients.
- 17:55So yeah, I would say focusing on automation is one of the most important things with scheduling.
- 18:00Of course, there's never going to be a system where it's fully automated.
- 18:03It's a dream world that we all live in where we'd have a system that does absolutely
- 18:07everything for you, like admin side bookings where you're putting people in yourself.
- 18:11It's never going to be able to read your mind of who you want to book in, but
- 18:15having a fluid process that equally you
- 18:17like looking at as well i think like design is very important
- 18:20as well you're going to be spending a lot of time in here as a practitioner
- 18:24so you need to know that you need to like how it looks as well as simple as
- 18:29something that like that might seem like using it day to day you need to be
- 18:33pleased when you're when you're kind of looking at it as well but automation
- 18:36i think is the the most important thing.
- 18:39And that's why I guess, because that brings us on to one of the other barriers,
- 18:42as well as the idea of shifting from paper to digital, there's also the barrier of cost.
- 18:46People presume that if anything's going to give you advantages,
- 18:50then it's going to cost. And the more it helps you, the more it's going to cost.
- 18:53But I think what we were again talking a bit off air, but what you've just said,
- 18:56the cost is where you have to weigh up much time you're going to be saving and
- 19:00the stress you're going to be saving and the clients you're going to be actually
- 19:03booking successfully instead of missing them, for example, or causing a poor relationship.
- 19:09And then they're going to go and bad mouth you so how how does jnap deal with
- 19:15that how does jnap say i mean you already mentioned a few but what are some
- 19:19of the key ways that people can save time.
- 19:21Yeah so with the pricing and how much
- 19:24value that brings you mean yeah yeah so like
- 19:27pricing is is quite broad in the industry you'll find
- 19:30some relatively affordable tools you'll
- 19:33find some that are on the more expensive side i always
- 19:36go by what we've said just there which is like it tends
- 19:39to be that the more expensive tools bring the most value
- 19:42so striking somewhere in the middle where you're evaluating
- 19:46what you kind of need from it and then what your budget is
- 19:49of course is where you should be a kind of positioning
- 19:52yourself on pricing but if you're kind of
- 19:55looking for something that's quite complex and you're
- 19:58expecting maybe a really affordable price for it that's
- 20:01where it might not align so it tends to be that
- 20:04you get what you pay for with software tools
- 20:07yeah that kind of makes sense i think and i
- 20:10asked you before this is okay i think so people have got an idea if you listen
- 20:13to podcasts you might want this might be a time to actually go and look at youtube
- 20:16i'm going to bring up a screenshot and thank you for allowing me to do this
- 20:19no that's everybody everybody should say yeah my prices is fine we're transparent
- 20:22but some people are like no no don't bring the prices up that'll be the end
- 20:25of the pitch yeah i think with jane you're totally transparent and as we'll see in a second.
- 20:30There's something there for everybody so i'm gonna bring this up on the screen people
- 20:33in the room i'd be interested for you to have a little look at these and see
- 20:36how it compares to what you are paying currently even if it's more than just
- 20:41say it you haven't got to name your own company you know naming and shaming
- 20:43here but it'd be interesting to have a look so i'll bring this up here and i'll
- 20:46put it on a larger screen for us so we can see it so yeah talk us through the
- 20:51different you've got three different.
- 20:53Kind of categories there. How does that work? What do people get their money then?
- 20:57Yes. So we do three different tiers of pricing, as you can see on the share here.
- 21:01So they go from the balance all the way up to the thrive of the practice sitting
- 21:04somewhere in the middle.
- 21:05These are priced depending on what kinds of features are available on each plan.
- 21:09So the balance plan would be designed for sole practitioners and for those that are very part time.
- 21:15And there's also a limitation on features on there. So we don't include online
- 21:19booking or SMS reminders so this is designed for someone that's launching an
- 21:23entirely new business might not have many clients yet or on working on a very
- 21:27part-time basis so that that tool is still accessible to them at that price point.
- 21:32If we move then on to the practice plan this is where a few more features get
- 21:36involved here so it includes all of our standard features including the unlimited
- 21:41SMS reminders which you might need to pay for with other companies and it also
- 21:46introduces online booking so that you can get more bookings through that other medium of booking.
- 21:51There is also the option to add additional staff here.
- 21:54So if you are working within a team or association, then you can see these plus
- 21:58amounts just underneath for a half license and a full license.
- 22:01We try and price this fairly depending if somebody's part-time or full-time.
- 22:06So that's why there is a split on that half and full license.
- 22:09And the split is 24 hours per week on that, what we kind of say.
- 22:13And then moving on to the ThrivePlan.
- 22:14They all build on one another. So we can see the ThrivePlan there.
- 22:17It just includes more of our advanced features, such as like tagging,
- 22:22scheduling features, resources, if you're using pieces of equipment and need
- 22:25to block and these kinds of things, marketing tools, Google Analytics.
- 22:29More of the in-depth stuff is included on the ThrivePlan.
- 22:32So the practice is, as it says on the tin, it's for those that just want to
- 22:36practice and have something that's going to manage their current workload.
- 22:39And then the ThrivePlan is really going to accelerate you in the right direction
- 22:42with all those kind of growth tools that are included on that one.
- 22:46Excellent. So is the idea then, if you're on the balance monthly fee,
- 22:52then does that suggest that you might need to use that in conjunction with something
- 22:56else which you're paying for as well?
- 22:58Or is the idea that that's pretty much everything you'd need?
- 23:02Yeah, so the balance plan is designed for those that are just stepping in to
- 23:06their role as a practitioner.
- 23:08So it might be for those people even that, you know, might have been on paper
- 23:11before and they're thinking, okay, this is a massive leap.
- 23:14And this is kind of like a small step in the right direction.
- 23:16We see that some people come onto that balance plan, they might spend a few
- 23:20months on there, get used to some of the core features that we have available
- 23:23on all the plans, and then they build up to the practice.
- 23:25And then it might be a couple of months, they're like, okay,
- 23:27we really want to accelerate our marketing here.
- 23:29And then they move on to the thrive plan. The good thing about this is that
- 23:32it's kind of flexible that you can choose which one you want to be on and then
- 23:36jump between plans as well.
- 23:38And that's useful. So you can slide up and down depending on what you need. And absolutely.
- 23:41So sometimes we see people's needs change at very quick notice and you can literally
- 23:45make the update in your account yourself.
- 23:47You don't even need to contact a human to do that. So you can always have access
- 23:50to the things that you want access to on demand.
- 23:53Sounds good. A common question we get when we talk about these sort of software
- 23:58systems is does it integrate with?
- 23:59Do you find in your in your experience of working with
- 24:02customers that jnapp is used in conjunction with
- 24:05other things which it doesn't try and replace what what does it
- 24:07work well with yeah so we do have some integrations available
- 24:11so we have a fizzy track available if you want to do any like exercise prescription
- 24:14we have stripe available for any like integrated payments so you can take like
- 24:18payments through your online booking site send out balances for people to pay
- 24:21with their card that kind of thing we have the google analytics integration
- 24:25like i mentioned so you You can track conversions through your online booking
- 24:28site so you can know where to focus your marketing.
- 24:30So there are a few different integrations that we have, including MailChimp as well.
- 24:35So if you want to do any like blast marketing, email marketing,
- 24:37newsletters, that kind of thing,
- 24:38you can sync your Jane audience with your MailChimp audience as such.
- 24:43So that stays up to date directly from your Jane account.
- 24:46But yeah, it does connect with some tools that we introduced to Jane very intentionally.
- 24:51Very cool. And is that something that you find other, your competitors don't do?
- 24:57Is that something which is lacking from other competition out there?
- 25:01It's quite a norm, to be honest, within the industry for software tools to connect
- 25:05to other software tools.
- 25:06Quite often the kind of thought in the industry is if a tool exists,
- 25:12then, you know, why would it kind of be like built from the ground up if there
- 25:16is a tool that kind of aligns?
- 25:17There is also a conversation around like values as
- 25:21well as companies and like what are your security specs
- 25:24what are our security specs that kind of thing that's why we're very intentional
- 25:27with what we introduced to jane because we're dealing with client data here
- 25:30we obviously need to make sure that's as robust as possible but yeah i'd say
- 25:33it's quite a norm in the industry that people do connect tools to other pieces
- 25:37of software and yeah that's cool that's great what about another thing that
- 25:42somebody mentioned to me the other day was.
- 25:45Changing from one bit of software to the other. Okay, that's another barrier
- 25:48which some people maybe rightfully so believe if they're invested into one bit
- 25:52of kit and everything's on there.
- 25:53Can that be an issue depending on where you're going from and to?
- 25:56Or is it something that Jane's aware of?
- 25:58Yes. So we've done imports from like lots of different softwares. I mean, lots and lots.
- 26:03Technically, we can import from any software as long as the file type that can
- 26:07be exported from that can match what we can work with, which is traditionally
- 26:11a CSV file or an Excel file.
- 26:13Most softwares will give you that as an export option.
- 26:17That transition can take just a couple of days, really.
- 26:20Whenever you're ready to sort of click the button and go is when we'll be ready
- 26:24for it. So you just schedule a date with us.
- 26:26It's just a case of you export it all from your current software provider.
- 26:29You'll have those files on your computer.
- 26:31You upload it through a window within your Jane account itself.
- 26:34And then our team on our side of things, we have an imports team that are dedicated to that at Jane.
- 26:39So we call them the import wizards because they're very
- 26:43populate it all in in your jane account for
- 26:46you so it's ready for you so it's a very um
- 26:49stress-free kind of transition period because
- 26:52all you need to do if you think about it is just go to
- 26:55your current software take all your data and then upload it and then
- 26:58we take it from there you don't actually need to do the physical important part
- 27:00we do that for you that's quite cool then so a
- 27:03lot of the kind of walls and barriers which traditionally people
- 27:06think i know i can't do this it's going to be a nightmare actually i mean
- 27:09you're aware of this you're the development guy so you know what people struggle with
- 27:12and you've kind of deal with it and present a
- 27:15solution so that's cool yeah brian huxley has said
- 27:18here brian who's involved you guys i think the price of the jane app is very
- 27:22reasonable it's mainly because there are so many practitioners using it now
- 27:26things going well then a lot of practitioners using jane app yes absolutely
- 27:30yeah so we're over 50 000 businesses worldwide now use jane app and we've got
- 27:35a growing presence here in the uk as well.
- 27:37So yeah, I do think there's some truth in what you're saying there,
- 27:40Brian. And also we also price the plans very intentionally too.
- 27:44So we try and price this in a way that it's going to cost you around one to
- 27:47two clinic appointments per month.
- 27:49And that way it stays affordable for all involved. And then obviously you might
- 27:52have noticed there on that pricing page that the add on fee for the extra practitioners
- 27:56gets a little bit smaller than that standard fee.
- 27:59So the more practitioners you add, the more you grow, the more affordable it becomes.
- 28:03And that's kind of the model that we've implemented whilst also giving
- 28:06people that flexibility to have less features for
- 28:09a more affordable price amazing sounds great
- 28:13okay by the way this isn't this isn't we're not
- 28:15doing a sales pitch here for jane app at all really what we're talking about
- 28:18is things that people should have and the fact is jane app does provide them
- 28:21so actually i might ask you a bit of a sting of a question just to show that
- 28:24this isn't just a an advert we kind of agree that with what software you go
- 28:29for depending on your business and like your target audience your budget and all that.
- 28:34Who might jnap not suit this is gonna your bosses are
- 28:37gonna kill you for this but who might jnap not suit who must
- 28:40you admit that this might not be the one for you no yeah we're we're
- 28:43totally empowered as people that are building jane together to wholly advise
- 28:48people if it's not good for them like we would never want anybody using jnap
- 28:51that we know is not a good fit for them because ultimately they're going to
- 28:54have a bad experience they're going to tell us they're having a bad experience
- 28:58we're going to have a bad experience supporting them and then ultimately they're
- 29:01going to cancel it anyway.
- 29:02So we can avoid all that from the get-go by signposting other companies that might be good for them.
- 29:08In terms of someone that might not be such a great fit for us at the moment,
- 29:12we see aesthetics, like medical aesthetics is not a great fit discipline.
- 29:16There are other products on the market at the moment that serve those features a lot better.
- 29:20And also anybody that's working too medically.
- 29:24So we're talking like GPs here aren't a great fit
- 29:27for Jane just because of the volume of say like letter writing
- 29:30and prescriptions that they might need to dispense that's where
- 29:33it tends to not be a great fit but on the whole part we're
- 29:35a good fit for a lot of different disciplines and
- 29:39your community included in this that's a good that's it's
- 29:41a great answer let's go back to our community let's talk about some other
- 29:44things which people have written in and kind of said note-taking was
- 29:47a big thing again note-taking can
- 29:50be particularly time-consuming especially if
- 29:54you're using paper i think maybe it can can it be quicker note-taking if
- 29:57you're using some software rather than 100 yeah and it
- 30:00might even be that you get on software demos with companies
- 30:03like ours and somebody talks you through what's available
- 30:07in terms of your charting or record taking and you
- 30:10might think oh this is great but i only see it
- 30:13saving me a couple of seconds and when people raise
- 30:16that i push back when i say that couple of
- 30:18seconds over 20 appointments this week over
- 30:22the number of weeks and then months that you're going to be
- 30:24saving just frees up that extra time for you to you to either choose whatever
- 30:28you want to do and have a better work-life balance if you want to put more clients
- 30:31in then that's great but all of these kind of features that are in that charting
- 30:36aspect they're all designed on for speed on our side of things to make sure
- 30:39that things are one notated accurately but two as efficiently as possible.
- 30:44So how would you talk me through imagine imagine a little bit of a technophobe
- 30:47and and i've understood that i mean i can type okay i've got the meter but how would it work,
- 30:53how would notes work better with a computer and what would happen to the data
- 30:56which makes it better for you rather than just putting it on paper?
- 30:59Yeah, so on paper you're going to be ticking things, perhaps writing things
- 31:04off of a pre-selected kind of template that you might have on the page.
- 31:07It might be that you're literally doing it on line paper, drawing and writing
- 31:11paragraphs, whatever it is.
- 31:13That's taking a lot of manual work for you to move your hand across the paper,
- 31:16whereas on a tool what you're likely to have is a template.
- 31:19That's what we have anyway, So you can drop a template in, you might have multiple
- 31:22different templates for different session types, different types of client.
- 31:26Even different staff members, for example, you could drop in a template and
- 31:29then everything on there will be preset for you.
- 31:31So it might be a set of checkboxes, you see the question, you check the box, it's done.
- 31:36Rather than writing a sentence that's going to take you that 10 seconds longer
- 31:39to do, it's all just there for you to click, click, click, it's all done.
- 31:43Even things like a body chart you might spend five
- 31:46minutes sketching out a body chart on your paper and you know
- 31:49work notating areas that you particularly worked on.
- 31:52In the last couple of sessions you can just have a body chart there
- 31:54and you can click on it and then it's going to give you an annotation box below.
- 31:57So it is just a lot quicker to have a tool there.
- 32:00That is going to show you the information that you.
- 32:03Need that you would have created manually on paper and then
- 32:07fill it out as fast as possible as well brilliant i guess
- 32:10one of the things which i know i'm guilty of and i think quite a few people guilty
- 32:13of is if you're working alone then you're going to have the issue
- 32:16that you can't read what you've written because normally it's an advice you want to go home and
- 32:19you've drawn something which made loads of sense at the time with little letters and and
- 32:22it won't make sense and then even worse if you're working in a team
- 32:25and you're off and another another clinician needs to take your
- 32:28notes and they've got to be able to decipher what you've written so i guess you get better
- 32:31standardization i suppose with absolutely some kind
- 32:34of online software yeah yeah 100 yeah because
- 32:37as i said you can share those templates with other people it doesn't
- 32:39even need to be people within your clinic with us like you can share it to
- 32:42a library and then it can pop up on someone else's account for you
- 32:45if you want to share those between different people that you
- 32:47know in the industry something else that i tend to show people
- 32:50during a demo as well as dictation so we're
- 32:54able to dictate into all of the kind of typeable fields
- 32:57in that area of jane so i tend to illustrate
- 33:00this as kind of like if you've got two minutes between clients
- 33:03you might want to put something on the page but you
- 33:06don't have time to go through absolutely everything you can
- 33:09start your dictation walk away go and make your coffee speak your
- 33:12notes while you're boiling the kettle and stirring whatever's in your cup and
- 33:16then come back and you've got something on the page to work from to do a full
- 33:20note on later on so that's a really powerful tool that you can use software
- 33:23for as well which you're not going to be able to do on paper and it's going
- 33:26to be a quick little scribble hope you can read it later and then come back
- 33:29to it and write your full note then.
- 33:31That's very good i mean a lot of people probably don't even realize
- 33:34again that yeah you can dictate and that
- 33:37is recorded as a voice message or is it recorded to text as
- 33:40you speak it through on the notes or both sorry what
- 33:43was that when when you're speaking into it is that then turned into
- 33:47text as you speak it into the notes voice to
- 33:50text yeah so you're taking your headset away from your
- 33:53computer or whatever device you're working on you can go in the next room keep
- 33:56speaking into a headset and then it'll appear on the page for you for when you
- 33:59return to your desk or wherever it is that you're working very cool i'm
- 34:02hoping that listeners are thinking that could actually be
- 34:04really useful so literally you could be washing your
- 34:07hands making a cup of tea in between your clients and making
- 34:11important notes which you want to have access to next time yeah
- 34:14whilst you're doing that yeah and quite often lining up the clinic very
- 34:17cool yeah and quite often you can reiterate it much better
- 34:20if you can say what's just happened in the last hour in that
- 34:23session rather than okay i've got this template let me
- 34:25just have a click through this i've only got halfway down here
- 34:28and my clients here so i'm gonna have to make myself a little
- 34:31note here that i might understand later just speaking it
- 34:34clearly is a game changer for quite a lot of people is that something is that
- 34:38something which is widely available now thanks to kind of the technology and
- 34:43different apps is that something which jane kind of specializes in or very proud
- 34:47of so we've we've always had that is available with other softwares it's not exclusive by any means.
- 34:52The way that things are going at the moment is kind of AI.
- 34:55And I'm sure this might have been discussed on this podcast before even kind
- 34:58of the way the industry is going and swinging with that.
- 35:01We're working on our own kind of AI voice to text as well.
- 35:06So the idea of it is going to be that you can get your client's consent.
- 35:09You can pop your phone on the desk while you have an initial consultation with them.
- 35:12It's going to record all of your audio and then it's going to convert it into
- 35:15a summary for you with all the key points that the conversation has been picked up on.
- 35:20Amazing you mentioned a couple of times i'll bring this up
- 35:23now actually you mentioned a couple of times a demo i just want to bring this
- 35:25up on the screen as well people who are listening uh will get your comments
- 35:29by the way hey charlotte thank you so much for joining charlotte from safety
- 35:31expo is here as well actually i can't say that let's bring up charlotte now
- 35:34charlotte says really great to shine a spotlight on jn app exclamation mark
- 35:37we love hosting you at safety expo and always hear such amazing positive comments
- 35:41about the platform thank you charlotte.
- 35:44Yeah amazing yeah it's great to see you there and and again we were just saying
- 35:47charlotte in case you were in at the beginning, I only know or met Ben because
- 35:51he knows Katie, and I only know Katie because of Therapy Expo.
- 35:54So this is what we were saying, a conference like Therapy Expo,
- 35:57which encourages people to come face to face, even though you have to pay for
- 36:00it, obviously, what you get in return and the connections and the networking
- 36:03you make when you meet somebody is much larger than just emails and that sort of stuff.
- 36:08So thank you, Charlotte, and good to see you here.
- 36:10Right, let's bring this up on the screen then. Yeah, people,
- 36:13if you go to, let's make this big.
- 36:15If you go to jane.app, that's easy to remember, then you'll notice at the top
- 36:19there, it does say book a demo.
- 36:21So what does that involve? Because there's not a free trial as such with the
- 36:24system. Is there you prefer to actually have a Zoom meeting and show people what it's all about?
- 36:29Yeah, 100%. So if you click on that book a demo, it's going to take you to a
- 36:33kind of localised landing page.
- 36:35So you'll be able to select UK in there for us peeps over here.
- 36:38And that's going to send you straight through to a Calendly link to book a Zoom call with us.
- 36:42So it'll be on zoom it'll be up to 45 minutes that
- 36:45tends to be enough time to show you all of like the core functionality that
- 36:48you're going to need we do a bit of discovery during that as well so we can
- 36:51really listen to your kind of business needs and what you're kind of looking
- 36:54for what might not be working so well for you at the moment and just kind of
- 36:58dig into how we could best support you with that so you can go on the website
- 37:03and arrange those if it does doesn't interest you at all it's just in the top right there.
- 37:07Very cool definitely something people should consider getting
- 37:11involved in because that is a free chance to talk to i love the way
- 37:14i think i can't remember if i read this or heard it on
- 37:16the podcast but you don't really have a sales team do you
- 37:19you have just the customer service team which i think is a really nice distinction
- 37:22to make yeah yeah it's very intentional that we
- 37:25don't have a sales team because sales just it's
- 37:28a little bit of a a word where it makes you
- 37:31think negatively if you're being sold to we don't ever sell jane to people we
- 37:36just come on calls with people so they can investigate if it's going to be for
- 37:40them and provide answers to their questions ultimately you're going to know
- 37:44all of your businesses the best out of anyone in the world and you shouldn't
- 37:47be told by any company that this is the best tool for you because,
- 37:51jane might be a great fit for you it might not be great for somebody
- 37:54else and that's your time to kind of investigate with us and
- 37:57we can point you in the right direction even if it's not towards
- 38:00us will tell you if you're a great fit for jane will also
- 38:03tell you if you're not a good fit for jane and we're very upfront about
- 38:06that during that demo phase and i think people appreciate that
- 38:09transparency very cool definitely wise words great nicky mansfield thanks for
- 38:14commenting people nicky mansfield says i like jane app i like it a lot i love
- 38:17the way nicky good i like it a lot i'm with clinico and i absolutely love it
- 38:22does everything i need to it does everything i I need to look safe, easy interface.
- 38:26It doesn't do monthly subscriptions. How well does JNAP do then?
- 38:31When you say monthly subscriptions, Nicky, I'm guessing that you don't mean
- 38:35your monthly fee to pay the company and you're thinking more like a membership
- 38:39style thing where people are going to be paying you monthly and it's going to
- 38:42be going on a rolling basis and they might get one or two sessions a month for that.
- 38:47Is that what you're referring to? I think it is.
- 38:50You can come back, Nicky, if you like. Well, let's pursue it is.
- 38:52And then we'll wait for Nicky to come back and see what she says.
- 38:54Yeah, yeah. Put it in the comments, Nicky, if it's not. But I'll work under
- 38:57the pretense that's what you mean. So yes, we do offer that.
- 39:00It's on our Thrive plan. so it's one of those recurring revenue
- 39:03features that's why it's on the thrive plan so essentially you
- 39:06can put somebody's card details straight into the software okay
- 39:10great she's confirmed uh yeah memberships yeah so you can put the card details
- 39:14straight into the software that's going to send that those details over to stripe
- 39:17and they store all those details and then you're able to do either a weekly
- 39:21a monthly or a yearly membership for a specified period of time so it could be say for example,
- 39:26£50 per month, and they have one session within that month to use,
- 39:30and they can book that in with you for your online booking, whether it's in-person
- 39:34only, like admin bookings.
- 39:36And it's kind of on a use it or lose it basis. So this is a way of you generating
- 39:41revenue coming through as like a guarantee, whilst also delivering service in return.
- 39:47So yeah, it's a good way to get regular revenue so that you can predict what is going to be coming.
- 39:52And you can also put like contract periods on those as well if you
- 39:54want to so it might be that you tell the client okay there's a
- 39:57two month three month commitment on this and then
- 40:00you can cancel it after that of course you can cancel these at
- 40:03any point there's always that fine line isn't there in
- 40:05this kind of space like we need to be generating revenue
- 40:08because everybody needs to make a living everybody needs to
- 40:12make money but also knowing when
- 40:14enough is enough for a client and when we've got them to kind of
- 40:17optimum health is is really important as well so
- 40:20that's why there is also that cancel option on there for those kinds of
- 40:23things that's great really good question nikki yeah
- 40:26great question this is
- 40:29why it's so great that you people joining us live because you're giving us real life questions about
- 40:32you know questions from the shop floor if you like of
- 40:35real issues so thank you and anybody else got any questions and do feel free
- 40:38to jump in i liked well
- 40:41i don't like it in a way i'm really the same way crm kind of sends a little
- 40:44shiver down my spine but that's very corporate i don't know why i was born anti-corporate
- 40:48i don't know what it is i recognize that can be the downfall because it is a
- 40:52business and therapists complain about not being able to make ends meet and
- 40:55they have to end up burning out and giving up the business, which is a shame
- 40:58for them and their clients.
- 40:59But another kind of talk I like and words I like is the idea of an onboarding
- 41:05experience and an offboarding experience.
- 41:07Because I think that again, it might sound a little bit corporate, but it's.
- 41:12It encapsulates again makes us think about what we should
- 41:15be doing and where we could be working better with our relationship with
- 41:18our clients so yeah tell me what the difference is and what kind of those
- 41:20two categories involve yeah so an onboarding experience would be when somebody
- 41:24first contacts the business for any reason it could just be discovery it could
- 41:29be you know asking about services how you support them to the point of them
- 41:33accessing the business in this case that'd be your onboarding period then your
- 41:38off-boarding period would be when they've decided okay.
- 41:40Maybe I'm at optimum health now, maybe I need to take a step back,
- 41:44maybe I don't need to access this business anymore.
- 41:46And that kind of lasting impression that you can give to that person before
- 41:50they then leave the business.
- 41:52And I would say that both are as equally as important as the other.
- 41:56Of course, we all want to make like great first impressions on people.
- 42:00So the sentiment tends to be that there's a big effort on onboarding,
- 42:06because at the start, we want people to be accessing business and
- 42:09keeping them engaged so that they continue to access that offboarding
- 42:12period is as important as that onboarding period in my
- 42:15opinion because who they then refer you
- 42:18to and during their offboarding period once they
- 42:21don't access your business anymore is going to be
- 42:24what's most important because you want to make a lasting impression
- 42:27with people where they're going to recommend you to
- 42:30new people that they're going to be speaking to as well so
- 42:33that you can get regular recurring business from those referrals as
- 42:36well and you might even decide to incentivize that as well like
- 42:39crms softwares have ways of you tracking this
- 42:42kind of thing so that you can grab referral sources as people are
- 42:45coming in during that onboarding period and you might
- 42:47decide to incentivize it so you know even just like
- 42:50creating like little experiences for people during their offboarding
- 42:53maybe like you know giving them a refer a friend voucher
- 42:56something like that so that you're continuing to get new
- 42:59people through the door as well even as existing people are
- 43:02leaving it doesn't need to be a okay my numbers are
- 43:05going down because someone's leaving you can see that as an opportunity to open
- 43:08up to now new people coming through the door and hopefully more new people than
- 43:12are leaving if that's the capacity that you can have for it there's so many
- 43:17ideas in what you're saying i can i always say i can hear people writing things
- 43:21down in the notes here i hope people are taking notes and listen to it slowly
- 43:23again because there's so many ideas which therapists might not have thought about there.
- 43:27And ideas which are made so much simpler by using some some good quality software
- 43:31you mentioned kind of reviews and that and and monitoring you
- 43:34what people take away with them after they've left so yeah can you elaborate
- 43:38a little bit on that so what it all ties in with google reviews it kind of sends
- 43:41out messages asking because that can be tricky as well can't it it's always
- 43:44embarrassing i remember again a little bit in the old days when i was working
- 43:46at the clinic someone's about to go and you kind of want to go
- 43:50can you take one of these and write a google review please and the next person's
- 43:52waiting and you don't want to kind of do it so how can software help with that
- 43:56yeah so jane i can speak for jane has the ability to send out review questionnaires
- 44:02to your your client they can leave you a star rating and a comment,
- 44:05that'll be your internal review.
- 44:07So their internal review for you
- 44:09might look very different to what their Google review might be for you.
- 44:13Of course, people tend to be more honest when it's an internal review versus an external review.
- 44:18So they do have that option then to go over to Google and leave you a review there.
- 44:22So it's not that the two are directly affiliated with one another,
- 44:26but they'll receive that review prompt, give you a star rating.
- 44:28So it's nice and easy for them to fill out as well.
- 44:31Nobody really wants to open up a review questionnaire that's
- 44:34as long as your arm and take all of these kinds of things as
- 44:37soon as they've left the business as well and they're not going to be accessing that anymore
- 44:40so yeah just a star rating little comment if they decide to
- 44:43do that and then they've got that option to then go and support you publicly on
- 44:46google so you can link your google business id to your
- 44:49jane account and that will be where it's sent so they
- 44:51can go and do that afterwards for you but yeah reviews are everything like
- 44:55i know that i'm for one whenever i access new businesses i'm
- 44:58on google looking through all of the reviews of course
- 45:00you'll find a few bad ones in there you might find mostly good
- 45:03ones if you decide to go that business but i think
- 45:07we just do it naturally as humans we we want to know
- 45:09what other people's experience are as validation before
- 45:12we then take the plunge to then go and access that ourselves
- 45:15it's the try and tested kind of thing isn't it so something like that where
- 45:19it's going to direct people over there to just help you out and that's just
- 45:22working in the background you don't need to trigger anything manually you don't
- 45:25have to think i need to send this person this it's just going to do it automatically
- 45:28for you and then it's going to build up your kind of review catalog on Google
- 45:33in the background of things.
- 45:34You might log on to Google one day and you think, ah, great,
- 45:36I've got loads of reviews, wonder where they came from.
- 45:38They're all people flooding over from your software onto there.
- 45:41That's very cool. And I like the distinction. That's a really important point,
- 45:44I think, between internal reviews and external reviews, because when you kind
- 45:47of encourage your clients, I'll leave this with you on Google,
- 45:50you're kind of saying to them, oh, can you help run our business for us and
- 45:53get new people in place? Thank you so much.
- 45:55And it's kind of almost like emotional blackmail kind of thing of,
- 45:58you know, I've helped you now, now go and help somebody else, you know.
- 46:02But the internal view, I guess, is the one where you're going to learn about
- 46:04how to maybe tweak your business or make sure a customer doesn't go away and
- 46:08badmouth you or that sort of stuff.
- 46:10So yeah it's a way of you silently receiving feedback
- 46:13like i'm sure everybody's done this when they've gone on to a
- 46:16google reviews page and there's an absolute spat between somebody
- 46:19that's left a bad review and the business owner and they're going back and
- 46:22forth in the google review comments like that's yeah
- 46:25that's not what you want so that internal review option gives you that ability
- 46:29to then reach back out to them say okay i saw you left us these comments really
- 46:33appreciate you doing that internally it's a way of you silently receiving feedback
- 46:37that you can implement without it being so public for everybody to see.
- 46:40So that is why we kind of generally separate the two.
- 46:43Very cool. I'd like to know, people have joined us live as you're here and you're working clinicians.
- 46:47Have you got a system of getting internal reviews, of giving people the opportunity
- 46:51to show basically you care on a one-to-one basis of how it went for them rather
- 46:57than just letting them walk out the door?
- 46:58That'd be interesting. Let us know if you joined us live what you do.
- 47:02Nick has come back about question and said, yeah, I definitely need to be able
- 47:05to set membership TNCs and still be able to work around them at my discretion.
- 47:09Thanks for elaborating.
- 47:11You're most welcome. It sounds like it'd be a good fit for what you're kind of looking for.
- 47:16Excellent. We've got time, aren't we? 8.50. What was one of the other areas
- 47:20I wanted to mention as far as CRM?
- 47:25Accounting, that's another thing which can take up. Accounting and importing
- 47:28that sort of stuff can take up a lot of people's time, leave it to lastminute.com. How can.
- 47:33Client CRM tools in general and Jane as
- 47:36well how can they help with that yeah so most softwares will
- 47:39have like a reporting function on them it's kind of like makes
- 47:42core features on softwares for like business management that you're
- 47:45going to be able to see all of your revenue what invoices been generated what's
- 47:48outstanding all those kind of standard things we contain them all in a reports
- 47:52tab so it's nice and easy to navigate and a lot of the reports as well there's
- 47:56a link on there if you're unsure of what the data is telling you we have a big
- 47:59anthology that we call the get Jane guide and it can take you over there and
- 48:02tell you exactly what you're seeing on the page.
- 48:05In terms of like accounting, like invoices, and you might be using like a separate
- 48:09account in software because your clinic management software isn't going to be
- 48:12able to do everything that a traditional accounting software is going to be able to do.
- 48:16So you do have an export option on our reports as well. So you can take them
- 48:19out to CSV and then you can upload those as an import option onto something
- 48:23like say Xero, where you can populate all of the fields on there.
- 48:26And then you've got that raw data to then work with in another software.
- 48:30But yeah, generally most software tools will have like a reporting function
- 48:33on them and it'll break it down into say like patient data, appointment data,
- 48:37billing data, all these kinds of separate things and then how they all interact together.
- 48:42Your reporting functions can help you with that. It's a good way of you,
- 48:45as I said before, like health checking the business as well.
- 48:47How much revenue have we done this month versus last month? How many new patients have we seen?
- 48:52How many existing patients have we seen? How many people came through on a referral
- 48:55like these are the kinds of things where you'd have to spend a lot of time fine
- 48:59combing through like all of your manual records that you keep whether you're
- 49:03whatsapping clients whether you're putting them into an external calendar that
- 49:06isn't fit for purpose for like health care.
- 49:10Yeah, it can do a lot of that stuff for you and keep it all organized in one
- 49:14place for you. You've got ultimate control of your data in there.
- 49:17Very cool. I guess that's as useful for the solo kind of worker who's just looking
- 49:21after their own business and for somebody who's running a team because they
- 49:24can work out how individually our members of the team are performing.
- 49:28Respect all of those. Yeah. And we
- 49:29try and design Jane in a way that it functions as a member of your team.
- 49:33Like it's a coincidence that like kind of it's called Jane as well.
- 49:36And it's kind of like humanized in that way as a name. but you
- 49:39know it's it's a privilege to have staff and to have people helping you
- 49:41not everyone's in that position to be able to take people on so jane
- 49:45can be your friend in that sense that it can take care of some
- 49:47of those those guest work that you're going to be doing with some of
- 49:50your manual processes and uh yeah depending on
- 49:53which one you want to go for it's kind of how helpful do you want
- 49:56jane to be the name is growing on
- 49:59me massively yeah as we speak and that's great
- 50:02lovely ideas right look it's 853 so i
- 50:05guess we should let people know we've talked about the website and the
- 50:07free demo and there's also a very popular facebook
- 50:11kind of community which people go in and join and
- 50:14obviously that's a great place to talk to fellow therapists and kind of the
- 50:17trust tree thing yeah yes our facebook community isn't exclusively jane customers
- 50:22either so anybody that's listening to this call if you if you join that it's
- 50:26just a space that you can connect with other people that are in your space as
- 50:29well share ideas share okay and with this software what can jane do that kind of thing.
- 50:34It doesn't even need to be software related. It could just be any kind of discussion
- 50:38topic on there that you want to bring.
- 50:39You can request to become part of the Facebook community. We invite everybody to that.
- 50:44That's very cool. That's a very useful place to check out.
- 50:47And it's very nice because if you want to find Jane anywhere across social media,
- 50:51then just look for Jane Runs Clinics.
- 50:54It's the handle you'll find that on Facebook. You'll find it on the YouTube
- 50:56channel. You'll find it on Instagram.
- 50:59And Twitter. I found it early on as well. We also do have a unique kind of Instagram
- 51:04for our UK community as well.
- 51:06So that one's at jnat underscore UK.
- 51:09And you'll see my face on there is the most recent post. So you'll know you're in the right place.
- 51:15Fantastic. Amazing. Well, thank you so much for joining us, Ben. It's been educational.
- 51:20And I think it's just been a wake up call. Hopefully a lot of listeners have, oh, I could do that.
- 51:24Just a lovely idea. Oh, that'd be easy for me. and hopefully a confidence booster
- 51:28for people who have put up these kind of walls of, oh, that's going to be too
- 51:31complicated. It's going to be too difficult and that sort of stuff. So 100%.
- 51:36Yeah, I think it's got some good topics being discussed here.
- 51:39I think we've delved into the kind of surface level of a demo and then kind
- 51:44of scratching underneath as well as some of the kind of key issues that us within
- 51:49this industry face and then kind of what value a software tool can bring as
- 51:53well. So it's been really insightful.
- 51:55Thank you very much. thank you thanks for having me right
- 51:59people yeah i'm just thinking you should all go and have a look at that demo if you're
- 52:01not using it already but there seems to be quite a few people if you're an sta
- 52:04member for example you can keep this conversation going in in the
- 52:07sta member area seems to be quite a few members here who are
- 52:10using it and so it could be uh something you can discuss in
- 52:13your coffee chats and things like that but yeah thanks again ben for
- 52:16giving us your time thanks man cheers right then
- 52:19what a great way to end our business focus on business
- 52:22month fantastic so relevant on the shop floor we've had
- 52:25some great four episodes encourage you to check them all out and
- 52:28they're all going to be on youtube they're already there if
- 52:31you want to watch the visual stimulating version of
- 52:34it or you can check them obviously out in all popular podcast apps if you do
- 52:39enjoy the podcast then just to remind you please do remember to subscribe and
- 52:43even rating it just helps the good word of ben here get out to more people it's
- 52:48as simple as that If you do share it and just put little stars against it,
- 52:51five is the best number I find,
- 52:53then it just helps it appear higher in the Google search, which is how...
- 52:56Rightfully or wrongfully it's how information is disseminated these days
- 52:59so yeah do please spend some time to do that if
- 53:02you're on an iphone it takes moments it takes a second just to hit
- 53:05that five star and leave a little thanks great guys and if
- 53:08you've got any questions then probably use youtube and that's
- 53:10the best place to keep the conversations going just because we do
- 53:13a great session every week we've done 226 now
- 53:16so there's a lot of cbd there for you and it's still relevant stuff so
- 53:19if you've got any questions this is the podcast put go over to
- 53:22youtube go the sports therapy association youtube channel and just
- 53:25type a question in there i'm more i monitor myself and other
- 53:28people as well and we'll be sure to answer you and if it's a question we
- 53:30can't answer then we'll contact the guest in particular and we'll get an answer
- 53:34back from them so keep the conversation going please right so what are we doing
- 53:39next week next week is going to start off february already so much for happy
- 53:43new year that's all history now we're firmly into 2025 and we're going to be
- 53:48starting a focus on women's health,
- 53:50which again is something which is not just for women.
- 53:53Obviously, if anything, it's probably more for men as well, because you're male
- 53:56therapists, because half of your clients are women.
- 53:59And the more we look into it, the more we realize you need to be treating and
- 54:02thinking of different things, depending on what your client walks in with.
- 54:05They are female, you've got to have different alarm bells going off and different
- 54:08questions, different considerations.
- 54:09So we're going to have a whole month devoted to women's health in February.
- 54:13And to give you an idea of the flavor of things.
- 54:16Part one is going to be with the wonderful Siobhan O'Donovan,
- 54:20who was at Therapy Expo last year as well.
- 54:22And she is going to be talking about avoiding the booby traps of breast weight management.
- 54:27So we really are starting off the month on a topic, which again is something
- 54:31which isn't talked about enough.
- 54:33And it really needs to be, as you will find out, if you were at Therapy Expo
- 54:36last year, then you would have heard everyone talking about Siobhan in the aisles.
- 54:40It was a fantastic talk and such an eye opener.
- 54:42And so that's going to be next tuesday if you listen to the podcast
- 54:45you want to join us for that and ask questions directly then as i've said
- 54:48just go along to the sports therapy association youtube
- 54:51channel at eight o'clock and you can even set a
- 54:53timer once i book it on a few days time click it and it'll give you
- 54:56a reminder or just keep listening to the podcast if
- 54:59you do listen to the podcast the only payment i require is for
- 55:02you to leave a rating and a review that's all thank you very much
- 55:04right ben it's been a pleasure really nice to meet you thank you
- 55:07so much for sharing your experience and everything thank you really
- 55:10appreciate it guys who joined us live as always thank
- 55:13you so much for joining us sir glenn murphy mbe um says
- 55:17well done guys thank you sir glenn thank you very much really appreciate
- 55:20it and everybody who joins us live it's so nice to get questions from
- 55:23the shop floor so keep that coming it's one of the most common thanks we get
- 55:26feedback for the podcast is even though i couldn't make it live i love the fact
- 55:29it is recorded live because we get great questions so thank you you guys who
- 55:33joined us live appreciate it and hopefully we will see some of you joining us
- 55:37live next Tuesday on the Sports Therapy Association podcast.
- 55:40Until then, take care of yourselves and each other. Bye-bye.
- 55:45Music.