Latest / Becker’s Healthcare Digital Health + Health IT / Fathom & ApolloMD Partnership: Achieving 90%+ Coding Automation and Why It Matters
Transcript
- 0:00Hello, everyone. This is Jacob Emerson with the
- 0:02Becker's Healthcare Podcast. Thrilled today to be joined
- 0:05by 2 special guests. Andrew Lockhart is the
- 0:08CEO of Fathom, and doctor Yogan Patel is
- 0:12the CEO of Apollo MD. Doctor Patel, Andrew,
- 0:15thank you so much for taking the time
- 0:17to be with us on the podcast today.
- 0:19Thank you for having us.
- 0:20So, gentlemen, before we dive into everything we
- 0:23wanna talk with you about, can we hear
- 0:25a little bit more about yourselves? What do
- 0:26you do right now with your respective organizations?
- 0:29And what led you to this point in
- 0:31terms of health care career backgrounds? Doctor Patel?
- 0:35Thanks, Jacob. I serve as the chief executive
- 0:37officer for Apollo MD. I'm a practicing emergency
- 0:40physician.
- 0:41I've been in the space now,
- 0:4417 years with Apollo MD. So
- 0:47thrilled to be part of the organization and
- 0:49to serve.
- 0:51We have the distinct honor of serving over
- 0:534,000,000 patients a year,
- 0:55mostly in emergency medicine. We also do some
- 0:57hospital medicine,
- 0:58anesthesia, and radiology.
- 1:00And we are, you know, a private practice
- 1:03model, private independent group. I've been in the
- 1:05space for over 40 years. How about you,
- 1:08Andrew?
- 1:09My name's Andrew Lockhart. I'm the cofounder and
- 1:11CEO of Fathom.
- 1:13My background in health care so I really
- 1:15got the bug,
- 1:17from Toronto originally
- 1:18and was working for a design firm there
- 1:20where are a lot of our
- 1:23our clients were US based health care organizations,
- 1:26Mayo Clinic, UHG,
- 1:28and was spending a lot of time,
- 1:30you know, exploring the US health care system.
- 1:32And
- 1:33the infinite complexity
- 1:35of the system was something that just was
- 1:38like a mind trap for me that got
- 1:39me very excited, interested in health care.
- 1:42Went on to do my MBA at Stanford,
- 1:44and then coming out of that, really had
- 1:46a distinct desire to do something in health
- 1:48care.
- 1:49My first swing there was in an on
- 1:51demand pharmacy,
- 1:53which, you know, I can give you lots
- 1:55of color on what's problem problematic about the
- 1:59way the pharmaceutical industry works. But, ultimately,
- 2:02you know, that journey eventually led us towards
- 2:05finding Fathom, a solution that we felt was
- 2:08much needed,
- 2:09timely,
- 2:10and, you know, ultimately, something that, you know,
- 2:13is very scalable. Sure. Absolutely. And, you know,
- 2:16for our listeners who might not be familiar,
- 2:17let's take a step back and talk about
- 2:19how the partnership between your two companies
- 2:21came about. How long you've been working together,
- 2:24and what were you trying to achieve when
- 2:25you when you first began working together?
- 2:28Yeah. I'll I'll start. Thanks, Jacob. I was
- 2:30actually just looking back at our emails. So
- 2:32we actually
- 2:33first,
- 2:35started talking to Fathom back in December of
- 2:372019.
- 2:39So, we were,
- 2:41fortunately now an early adopter.
- 2:43And for us, you know, as a private
- 2:45group that's been in this space for a
- 2:47long time,
- 2:48we had always
- 2:49relied on kind of a human
- 2:51centered RCM
- 2:53model. So rep all of our revenue cycle
- 2:55required human coders.
- 2:58We actually do the entire revenue cycle in
- 3:00house. But the one component that we had
- 3:02historically outsourced was our coding.
- 3:04And what we found was over the years,
- 3:07that human workforce
- 3:08just didn't have the same resiliency.
- 3:11And the quality started to become a little
- 3:13bit more variable, especially as coding guidelines were
- 3:16changing.
- 3:17And so we were looking for a higher
- 3:18fidelity solution.
- 3:20And and ultimately, as we started to explore
- 3:22the idea of automation,
- 3:23we
- 3:24stumbled upon Fathom. And, you know, at the
- 3:27time, we probably looked at several
- 3:29different coding solutions,
- 3:32you know, computer assisted coding,
- 3:34you know, other other groups that were early
- 3:36in this space.
- 3:37But really we're looking for somebody that could
- 3:39deliver
- 3:40top quality and accuracy,
- 3:42sustainability,
- 3:44and and great value.
- 3:45And I think, even from the very first
- 3:48conversations, Fathom
- 3:49clearly kind of met those benchmarks.
- 3:52And then really as a organization that was
- 3:54naive
- 3:55to artificial intelligence and automation,
- 3:58they were great about kind of holding our
- 3:59hand as we kind of journey together. And
- 4:02it was,
- 4:03you know, it's been a,
- 4:04it's been a good collaboration. Sure. Absolutely. And
- 4:07I wanna get into what some of those
- 4:08outcomes are in just a second. But, Andrew,
- 4:10do you remember the initial goals you you
- 4:12set out to achieve with your partnership?
- 4:15Yeah. I mean, like, when we started Fathom,
- 4:18I think,
- 4:19we would have thought that
- 4:2150% automation for emergency department coding, which, you
- 4:25know, I'd put in the, like, moderate high
- 4:27complexity on the scale Mhmm. Was something that
- 4:30was maybe within reach.
- 4:32And then by the time we were able
- 4:33to connect with Apollo MD, we felt pretty
- 4:36confident we could get to 70.
- 4:38And
- 4:39the fact that we're able to jump to
- 4:41where we are today is really,
- 4:44you know, just a testament to the to
- 4:46the to the engineering prowess of the team,
- 4:48but also partners
- 4:49who were able to work with us and,
- 4:51you know, iron out edge cases. Sure. And
- 4:53you're at 90% today. Correct?
- 4:55Yeah. I think 91. Wow. So even even
- 4:58higher than that. I mean, can you discuss
- 5:00that journey of of improving automation rates to
- 5:0290 over 90%?
- 5:05And, also, you know, doctor Patel, why is
- 5:08such high automation? Why is that an important,
- 5:11achievement for the organization?
- 5:13Yeah. I mean, as I mentioned, you know,
- 5:15this has been a 4 year journey for
- 5:16us. And at the start of the journey,
- 5:18I think we would have been, you know,
- 5:20we would have been thrilled at 70%. So
- 5:22it really is a testament to how well
- 5:25the platform
- 5:26has learned and developed over the years.
- 5:29It also allowed us
- 5:31for the more complex cases
- 5:34to really focus the human coders
- 5:37on those cases.
- 5:38And so we're really deploying the right resource
- 5:42to the to the right work workflow.
- 5:45And so for us, that has been kind
- 5:47of a game changer. I mean, we have
- 5:48a what I'd like to think of as
- 5:50a kind of 6 Sigma process almost where
- 5:52the auditing process is best of breed now.
- 5:55And really the partnership with Fathom allowed for
- 5:58that. Mhmm. You know, in addition to kind
- 6:00of automation accuracy, I would say is even
- 6:02more important.
- 6:04And for us,
- 6:05it's been a pleasure to see that that
- 6:07has been a priority for Fathom.
- 6:09And every time we've had kind of a
- 6:11question,
- 6:12a query,
- 6:13they have been right there to kind of
- 6:14investigate,
- 6:15walk that path with us, and improve the
- 6:18technology. Yeah. Any other outcomes you'd you'd point
- 6:20out, Andrew? Well, maybe to answer your question
- 6:22about the journey to 90%.
- 6:24Sure.
- 6:25One
- 6:26extraordinarily challenging to get there with any organization.
- 6:29Yeah. But Appol MD is a physician group
- 6:31servicing, what, how many emergency departments? Like, over
- 6:33a 100? Yeah. You've got disparate coding guidelines,
- 6:37disparate EHR formats, disparate documentation
- 6:40practices
- 6:41that you need to cover go all the
- 6:43way across.
- 6:44And that's where, you know, really the benefit
- 6:47of a technology platform that's continuously snowballing data.
- 6:51So we're able to get going with with
- 6:53clients like ApolloMD. As we've got more and
- 6:55more clients, the AI became more and more
- 6:56aware. And I'd say at this point, you
- 6:58know, our system has seen north of 3
- 7:00quarters of a 1000000000 encounters. Wow.
- 7:03And that's enabled it to get this very
- 7:05nuanced understanding of the ins and outs of
- 7:07all these different data formats
- 7:09and let it work across that so effectively.
- 7:14And then, also, like, I I wanna give
- 7:15credit to the team. Like, we've been very
- 7:18fortunate that we've been able to pull in.
- 7:20We've got engineers on our team who have
- 7:21joined us from
- 7:23AI teams at meta, AI teams at, like,
- 7:25teams at Neuralink, literally building brain computer interfaces,
- 7:29Amazon,
- 7:31Microsoft. And
- 7:32these folks, you know, have been really attracted
- 7:35to the idea. Interestingly, like, basically, probably half
- 7:37our engineering team is pre med.
- 7:41And
- 7:42so they're interesting in this idea that, one,
- 7:44enormous amount of data, 2, something that has
- 7:46a really scalable impact,
- 7:48and then 3, like, a really hard problem.
- 7:51Like,
- 7:51you know, our CTO has a lot of,
- 7:53like, vision and really pushes the team to
- 7:56continually work with the latest, greatest. Sure. Sure.
- 7:58Absolutely.
- 7:59So, doctor Patel, you're in over a 100
- 8:01emergency
- 8:02departments.
- 8:03What would you say have been the direct
- 8:05and indirect impacts of autonomous coding on your
- 8:07physician's
- 8:09day to day experiences
- 8:11and work life satisfaction?
- 8:13Yeah. We are unique in the industry, I
- 8:16think, in that we actually
- 8:18compensate
- 8:19our physicians,
- 8:21on a almost a purely performance driven model.
- 8:24And what that requires is our ability to
- 8:26understand their productivity in a given month, and
- 8:29within 2 weeks, translate that into payroll.
- 8:33And so what we're talking about is their,
- 8:35you know, RVU
- 8:37productivity,
- 8:38their collaboration
- 8:39with,
- 8:41advanced practice clinicians, so PAs and nurse practitioners.
- 8:44And at some practices, their collaboration with resident
- 8:47physicians.
- 8:48And so it's a fairly complex box. Right?
- 8:51And it does require this kind of precision
- 8:54and execution
- 8:55on a very tight timeline.
- 8:57And with human coders that had always historically
- 8:59been a challenge,
- 9:00we have some unique workflows that that complicated
- 9:03that further.
- 9:04And what we found is as we partnered
- 9:06with Fathom, you know, it took a lag
- 9:08of several days,
- 9:11that human coders required down till, like, less
- 9:13than 2 hours. And so really, it just
- 9:16closed the feedback loop to our team, you
- 9:19know, dramatically.
- 9:20And that allowed us to, you know, improve
- 9:22our chart delinquency rates. That allowed us to
- 9:25improve the accuracy and capture of the procedures
- 9:26and
- 9:29and documentation,
- 9:30and really ultimately translated, I think, into a
- 9:33more
- 9:34accurate compensation model for our clinicians. So
- 9:38it has been, you know, I think we're
- 9:39we're thrilled with where we are today. The
- 9:41system continues to improve.
- 9:43Andrew, other things that kinda stood out to
- 9:45you in that journey?
- 9:47No. I mean, I like, I think the
- 9:49one thing that gets maybe understated
- 9:52with AI solutions is everyone's like, oh, this
- 9:54is, like, a thing that's getting rid of
- 9:56people.
- 9:58But,
- 9:59I I think, really, it just empowers people.
- 10:01Sure. You know, the coders
- 10:03on, you know, both our teams and
- 10:06Paul and Dee's team, they're able to rather
- 10:08than focus on things that are pretty rote
- 10:10and monotonous
- 10:11and
- 10:12really dive into the details and, like, build
- 10:15better systems rather than just, like, basically plugging
- 10:18holes in the dam. Yeah. And I think
- 10:20that that is something that is, you know,
- 10:22really exciting. And, you know, ultimately, the promise
- 10:24of this is, like, you
- 10:26with these tools, you can basically
- 10:29maximize your executive function rather than just, like,
- 10:32getting tasks done. Yeah. And to hit home
- 10:34on that where you use empowerment of these
- 10:37physicians, are you finding that that really fits
- 10:39into how Apollo MD prefers to operate?
- 10:43Absolutely.
- 10:44You know, we are we're kind of a
- 10:45clinician cooperative. So we have,
- 10:48an ownership model that allows our physicians, our
- 10:50PAs, our nurse practitioners, our company employees to
- 10:53all own in the organization.
- 10:55So that need for empowerment
- 10:57and autonomy of work,
- 11:00is kind of ingrained in us. Sure. And
- 11:02frankly, the ability to have better transparency
- 11:05and reliability on the coding
- 11:08really kind of facilitates that. It also, as
- 11:11Andrew pointed out, rather than displace people, we
- 11:14were a lot we were able to focus
- 11:16our coding folks into an audit program that
- 11:19really has taken,
- 11:20I think, the fidelity of the entire system
- 11:22to another level. So, you know, and when
- 11:24we onboard new clinicians,
- 11:26we're able to focus those auditors on their
- 11:29work and give them early feedback, which, you
- 11:31know, is kind of a it's it's a
- 11:33lifelong journey for them. Right? So,
- 11:37yeah, very excited about the future with Fathom.
- 11:40Sure. So, Andrew,
- 11:41let's talk about another
- 11:44administrative favorite for for physicians,
- 11:47and I use favorite lately. The issue with
- 11:49payers administrative processes,
- 11:51processes, prior authorization,
- 11:53denials,
- 11:55submitting claims,
- 11:57all considering all of that, how does Fathom
- 11:59help Apollo MD navigate what we know are
- 12:02increasing challenges with payer denials and audits right
- 12:05now? So this touches nicely on your earlier
- 12:08question around why automation rates matter. Mhmm. The
- 12:11biggest benefit to AI is your ability to
- 12:14programmatically
- 12:15perform certain tasks. And a lot of the
- 12:16denials, they come about because,
- 12:19you know, what a lot of payers work
- 12:21on is they have these sort of disparate
- 12:22guidelines that, you know, this will never reimburse
- 12:25this procedure with this diagnosis code, etcetera. And
- 12:28these can be insanely hard to track and
- 12:30enforce against a large, you know, manual
- 12:33pool of workers, but, like, basically, like, the
- 12:36Paul and d MD team comes to us
- 12:38and says, like, hey. For this payer, we
- 12:39can't submit something that looks like this anymore.
- 12:42You know, that's a that's a code change.
- 12:44And then it's enforced across
- 12:46not 50% of the volume, 90% of the
- 12:49volume. And so you're inherently
- 12:51your your coding related denials go down.
- 12:54And, also, you know, the other benefit is
- 12:57with that high automation rate, your compliance processes
- 13:00go up because you've you've created these very
- 13:02robust coding guidelines and documentation on how you're
- 13:05gonna approach things, and it's enforced consistently. So
- 13:08that if you are in an audit and
- 13:09they're like, hey. Why did something happen this
- 13:11way? There's not a ton of inconsistencies in
- 13:13the system. There basically is like, hey. This
- 13:15is very consistent.
- 13:16The same way we wrote this down, the
- 13:18same thing that we agreed to, and this
- 13:19is our logic.
- 13:21Yeah. No. That makes sense. And, doctor Patel,
- 13:23what's your experience? And what are you hearing
- 13:24from your employees?
- 13:26Yeah. I mean, I for us, you know,
- 13:28it has taken a lot of the variability
- 13:30of documentation
- 13:31out of the work. And, you know, an
- 13:33earlier point that Andrew made is I'd say
- 13:34half of our practices are epic sites.
- 13:37The other half are are spread across a
- 13:40smattering of EHR. So, you know, Cerner, Meditech,
- 13:43Med Host,
- 13:44and and each has its own documentation
- 13:47kind of idiosyncrasies.
- 13:49So the ability for us to message to
- 13:51our teams to use
- 13:53standard language
- 13:54in the way they talk about
- 13:57certain procedures.
- 13:58FATHOM, you know, picks that up with such
- 14:00a high degree of accuracy
- 14:02that it has minimized, you know, lost procedures,
- 14:06missing,
- 14:07you know, electrocardiograms
- 14:08or CPTs.
- 14:09So for our clinicians, it's, you know, I
- 14:12I think net net has been a huge
- 14:14validation of their work
- 14:16because they're doing the work at the bedside.
- 14:19But, you know, documentation
- 14:21documentation challenges,
- 14:23sometimes leave them without getting full credit for
- 14:25the work they do. Sure. So fair to
- 14:27say you've seen payer denials decrease then? Yes.
- 14:31And and, you know, some of that is
- 14:32we've we've layered on other technologies as well,
- 14:34but Fathom has been a big part of
- 14:36that for us. Absolutely.
- 14:37It's
- 14:38attribution can be difficult because pair denials, generically,
- 14:41are increasing.
- 14:42And so to, you know, know
- 14:45exactly what's what's what and what's because Fathom's
- 14:48doing a better job versus, you know, what
- 14:50is some unnamed plan tightening screws? Hard to
- 14:53know. Yeah. That is a great point. So,
- 14:55Andrew, for for providers considering autonomous coding that
- 14:59really haven't dipped their toes into this space
- 15:01yet,
- 15:02advice that you'd give for all the leaders
- 15:05listening in in terms of selecting the right
- 15:07partner,
- 15:07managing the implementation,
- 15:09what what goes into this?
- 15:11I mean, I'd say the biggest thing in
- 15:13selecting a partner
- 15:15is
- 15:17make the contract reflect the promises made.
- 15:20You know, the industry has evolved a lot.
- 15:22It's much more mature. The technology is much
- 15:25more mature. Sure. You know, serve vendors like
- 15:28Fathom know what we can deliver.
- 15:30And, yeah, if we say x, like, put
- 15:32in the contract. We get punitive if we
- 15:34didn't. Like, when we got started with Apollo
- 15:36MD, it was like, hey. Like,
- 15:38this is new. Like, we think this, but
- 15:39the range was pretty wide.
- 15:41But, you know, we're now in a place
- 15:43where, you know, you should hold your vendors
- 15:46to SLAs on accuracy, SLAs on
- 15:49automation. Because automation, it, you know, drives all
- 15:51these compliance benefits. It drives your ROI. And
- 15:54if you're not getting that, then, you know,
- 15:56there should be a penalty. The other thing
- 15:58is make them demonstrate their wares. Like, see
- 16:01the AI work across a large volume,
- 16:04before you commit to anything
- 16:06or make it contingent on seeing that because,
- 16:09you know, the nice thing is is, like,
- 16:11most of these systems can run at relatively
- 16:12low marginal cost. And so,
- 16:15you know, push on that. Yeah. Absolutely. And
- 16:18doctor Patel, let me reframe the question for
- 16:19you. What do you wish you had known
- 16:21before
- 16:22you had entered,
- 16:23looking for a partner within autonomous coding?
- 16:27Yeah. I mean, 5 years ago for us,
- 16:30we were
- 16:31relatively novice with the whole idea of automation
- 16:34and artificial intelligence.
- 16:35So I think there's been a huge leap
- 16:38in just familiarity
- 16:40and comfort with with this type of engagement.
- 16:44What we did do well, I think, was
- 16:46that quality was our North Star.
- 16:48And we kind of had this relentless pursuit
- 16:50of accuracy
- 16:52and sustainability in this process.
- 16:54And I think we continually return to that
- 16:57to say as we're measuring milestones,
- 17:00are we are we more accurate? Are we
- 17:03are we higher quality than we were? And
- 17:05I think that has informed
- 17:07much of the journey for us.
- 17:09You know, I we spent we spent our
- 17:11time on this. Right? And and again, as
- 17:13Andrew pointed out in the earlier days of
- 17:15this, we were very methodical about a phase
- 17:19rollout across our sites,
- 17:21about
- 17:22validation,
- 17:22validation of the model, parallel coding, you know,
- 17:25third party audits,
- 17:27and then really developing an auditing system
- 17:31that could be continued going forward.
- 17:33I think they have that playbook now. And
- 17:36and I think for their newer clients,
- 17:38can expedite a lot of those things, including
- 17:40the onboarding of new clients. So we're proud
- 17:42to have been part of that journey. That's
- 17:44great advice. What else are we missing? Anything
- 17:46we didn't get to today that our listeners
- 17:48should know?
- 17:49I would say if you're a a a
- 17:51health system out there that still is relying
- 17:54on
- 17:55humans
- 17:56or in particular, physicians to do their own
- 17:58coding,
- 17:59you you need to run, not walk to
- 18:02a
- 18:03more sustainable,
- 18:05more compliant solution.
- 18:06And I think the promise of automating revenue
- 18:10cycle is already here.
- 18:12Yeah. I dovetail on that. I think
- 18:14one of the things that has me most
- 18:16excited about Fathom is the recent movement in
- 18:18clients that
- 18:20are in
- 18:21practices health systems where clinician coding is being
- 18:24performed. And what we're seeing in terms of
- 18:26impact of clinician experience and bandwidth
- 18:29and ability to better deliver care because an
- 18:33AI is sitting there performing the coding on
- 18:35their behalf. Mhmm. And further, what we are
- 18:37discovering is, generally speaking,
- 18:40most health care organizations are undercoding.
- 18:43And so not only do you get a
- 18:45step up in compliance, but you used to
- 18:46get a step up in acuity
- 18:48and ensure that you're being fully reimbursed or
- 18:50accurately reimbursed for all the work that your
- 18:53team is performing.
- 18:55Absolutely. Well, I think that's a great place
- 18:56to leave it. Gentlemen, thank you so much
- 18:59for taking the time to be with us
- 19:00on the podcast,
- 19:01for sharing your insights with our listeners. We
- 19:03really appreciate it. Thank you. Thank you. If
- 19:06you'd like to listen
- 19:07more podcasts from Becker's HealthCare, you can visit
- 19:10our podcast page at beckershospitalreview.com.
- 19:13I'd also like to thank Fathom as well
- 19:15for sponsoring this episode.