Latest / Becker’s Healthcare Podcast / Manoj Sreedharan, MD, Medical Director of Injury Express at OrthoIllinois
Transcript
- 0:02- There's a small circle of people who truly
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- 0:49- upper right.
- 0:51- This is Laura Dirda with the Becker Software
- 0:53- podcast. I'm thrilled today to be joined by
- 0:55- doctor Manoush Sreedharan,
- 0:57- the medical director of Injury Express at OrthoIllinois,
- 1:00- a community
- 1:01- assistant professor at the University of Illinois College
- 1:04- of Medicine,
- 1:05- Stroud.
- 1:06- Manush, thank you so much for your time
- 1:08- today.
- 1:09- Thank you, Laura. Good morning.
- 1:12- Good morning. Well, I... I'm excited for our
- 1:14- conversation. I know we're gonna talk a little
- 1:16- bit about some of the different things you've
- 1:17- been up to in North Of Illinois and
- 1:19- how you're looking at the future. But before
- 1:20- we dive in, can you tell us a
- 1:21- little bit more about yourself and your background?
- 1:24- Yes. Of course.
- 1:26- Again, I'm, doctor Manoj Sridharan. I'm board certified
- 1:30- in, family medicine. That is my background. But,
- 1:33- I have been practicing with additional training as
- 1:36- an ER physician
- 1:38- for over ten years now.
- 1:40- And I now serve as the medical director
- 1:43- of Injury Express in Ortho, Illinois in Rockford.
- 1:46- It,
- 1:47- allows me to have a different perspective both,
- 1:49- you know, having a frontline, practice in the
- 1:51- emergency
- 1:52- world and also the operational side as the
- 1:54- medical director for OrthoIllinois as well.
- 1:57- And OrthoIllinois
- 1:58- is a pretty large orthopedic practice.
- 2:02- And the location in Riverside or Rockford, the
- 2:04- Injury Express is our, flagship urgent care model,
- 2:08- taking care of, acute injuries, acute musculoskeletal injuries,
- 2:11- specifically fractures, sprains, sports injuries, any workman's comp
- 2:14- injuries.
- 2:15- The idea being
- 2:17- a quick and efficient convenient
- 2:19- orthopedic care without having,
- 2:22- have the patients go to the emergency room
- 2:23- in a traditional
- 2:25- sense. And a big part of my role
- 2:26- has been,
- 2:28- in looking at how we can provide excellent
- 2:30- clinical care
- 2:31- while also,
- 2:33- focusing on the overall patient experience.
- 2:36- And, that that has been my work, since
- 2:39- I started as the director five years ago
- 2:40- here.
- 2:42- That's fantastic to hear. And, you know, really
- 2:44- cool to have that type of background in
- 2:47- different,
- 2:47- focusing on some of the most important areas.
- 2:50- So what are some of the initiatives that
- 2:52- you're leading right now? What did you do
- 2:54- and what were the results?
- 2:56- Yeah.
- 2:57- This is this is,
- 2:59- an interesting topic for me to talk about,
- 3:01- and this is what I... What what excites
- 3:02- me.
- 3:04- Being in ortho
- 3:05- industry in in in the indirect world specifically,
- 3:09- the initiative I would say I'm most proud
- 3:10- of has been our work around
- 3:13- the patient experience,
- 3:14- not necessarily just the patient satisfaction
- 3:17- component, but overall,
- 3:19- creating a patient experience,
- 3:21- when they approach our practice, specifically that walk
- 3:24- in part, which is our injury express.
- 3:27- We as a team,
- 3:29- once I took over the practice as a
- 3:30- medical director, we as a team
- 3:32- approach patient experience
- 3:34- as a team responsibility,
- 3:37- rather than something that traditionally is seen as
- 3:39- a patient to physician interaction or a patient
- 3:41- to, advanced practice provider interaction. We we took
- 3:44- it as a team responsibility.
- 3:46- What I mean by that is from the
- 3:48- moment the patient checks in, we have responsibility
- 3:51- that begins from that initial interaction, be it
- 3:53- a greeter, be it the front desk person,
- 3:55- be it my... What we call as our
- 3:57- clinic float staff who's a roomer. Everybody has
- 4:00- responsibility around creating that patient experience,
- 4:03- and it is organic. It is not something
- 4:04- that is forced upon somebody to do. It
- 4:06- is... It comes organic when when when our
- 4:08- team was all invested into it. So that
- 4:10- has been my big work and initiative since
- 4:12- I sort of took over the practice.
- 4:15- To break it down, we were, you know,
- 4:17- focusing on the communication,
- 4:19- setting expectations
- 4:20- from wait times to how soon will you
- 4:23- be seen,
- 4:25- and and and a consistent workflow,
- 4:28- and engaging the staff. So that is how
- 4:29- we were able to get them invested as
- 4:31- well. Every every staff member would have feedback
- 4:33- and,
- 4:34- buy in into the decision making from from
- 4:37- the moment a patient steps in,
- 4:39- whatever happens door to door.
- 4:42- And and and then looking at patient feedback
- 4:44- constantly.
- 4:45- We send out surveys and see what worked,
- 4:47- what didn't work, and, it has been eye
- 4:49- opening on on on some of the things
- 4:51- that we were doing that was working and
- 4:53- some things we could do different
- 4:55- just from getting all the feedback from different
- 4:57- areas.
- 4:58- And then what was important for me was
- 5:01- making those behaviors
- 5:02- as part of a daily operation.
- 5:04- And,
- 5:06- rather than treating this as like a separate
- 5:08- metric or a separate project, this is this
- 5:10- is how we operate. This is how our
- 5:11- culture is.
- 5:13- And our results show,
- 5:16- the show for itself.
- 5:18- Injury Express received the press Katie's Guardian of
- 5:20- Excellence for
- 5:22- all all consecutive years from 2022 all the
- 5:25- way to 2025,
- 5:27- and then the pinnacle of excellence award in
- 5:29- 2025
- 5:30- for getting these,
- 5:31- metrics and these awards
- 5:33- for several years in a row.
- 5:35- And this puts us at the top of,
- 5:38- top of the
- 5:39- performance metric throughout the country,
- 5:42- in terms of patient experience as well.
- 5:44- So, yeah, I think for me, this was
- 5:46- a learning and
- 5:47- opportunity and a great lesson in that
- 5:50- the patient
- 5:51- experience component,
- 5:54- really invest their clinical outcome too. So that
- 5:55- is what I now talk about. That is
- 5:57- what I'm passionate about saying,
- 5:59- hey. A patient experience should be a clinical
- 6:01- metric, and it really is a clinical metric
- 6:03- if we do it right way.
- 6:05- I love that. And, you know, it's really
- 6:07- cool to hear how you were able to
- 6:09- get that feedback,
- 6:11- and incorporate different aspects of the patient experience
- 6:14- into their journey and then, see those results
- 6:16- actually in the outcomes in the way that
- 6:18- they were doing, you know, you know,
- 6:21- experiencing their care. So,
- 6:23- is there any aspect of that patient experience
- 6:25- you can share with us that changed or
- 6:27- or would be, kind of a,
- 6:30- something that made a a big difference for
- 6:32- the patients that were going through the practice?
- 6:35- Yeah. A couple of items actually,
- 6:37- that we were... We feel like is a
- 6:39- low hanging fruit that other practices,
- 6:42- can can
- 6:44- maybe,
- 6:45- take a take a lesson out of this
- 6:46- from and impart fairly easily. One is just
- 6:49- just acknowledging that the patient is there. It
- 6:51- doesn't matter when they check-in. Nowadays, we rely
- 6:54- so much on technology, which we have as
- 6:55- well. We have all the cutting edge technology.
- 6:57- Patients can check-in through the app and... But
- 7:00- when they arrive, they... It's... And it's a
- 7:01- big facility and big things in medicine are
- 7:04- scary to patients. So having a greeter, for
- 7:06- example, you know, just greeting them, hey. Do
- 7:08- you need any help? We have elderly who
- 7:10- might not know how to use some of
- 7:12- these technology of self check-in kiosks. So just,
- 7:14- again, acknowledging
- 7:15- that they are there, still have a check-in
- 7:17- process,
- 7:19- and
- 7:20- giving them clear expectations of what your visit
- 7:22- is going to look like. If it's been
- 7:24- the first visit or
- 7:26- they rechecks multiple times they've been to the
- 7:28- clinic. It doesn't matter. Just giving them an
- 7:30- overview, a real quick thirty second summary of,
- 7:33- hey. You have been checked in to see
- 7:34- this person. Somebody will come get you within
- 7:36- the next few minutes. Our current wait time
- 7:38- is so and so.
- 7:40- So we say that, and then it's almost
- 7:42- like under promise and over deliver. So by
- 7:44- by the time the patient checks in, we
- 7:46- have metrics of, okay, within two to three
- 7:48- minutes, somebody should, go outside and
- 7:51- either get the patient or if everybody is
- 7:52- busy, just to acknowledge that the patient is
- 7:54- there and tell them, hey. We will come
- 7:55- grab you as soon as we can.
- 7:58- Those communication,
- 8:00- and the ex... Setting the expectations have been
- 8:03- the biggest thing. Patients feel like, oh, I've
- 8:05- been acknowledged, and, I can't tell you how
- 8:07- many times. Even though there has been a
- 8:09- wait because our clock will show that patient
- 8:11- has waited maybe twenty minutes.
- 8:13- By the by the time they come back,
- 8:15- they feel like, wow. It's,
- 8:18- I feel like I was
- 8:19- treated,
- 8:21- exclusively, and they they completely forget about anything
- 8:23- else, that, that they felt like, okay. I
- 8:26- waited a little too long. Nope.
- 8:28- They focus on the good things when we
- 8:30- just acknowledge that they've been there.
- 8:32- So the main thing was, yeah, the acknowledgment
- 8:34- and then on over delivering in the sense
- 8:36- that,
- 8:37- just everybody kind of is invested in getting
- 8:39- the patients moving in and out fairly quick.
- 8:42- So the providers have all been trained to...
- 8:44- Okay. As soon as the patient is in
- 8:46- the room, you gotta go acknowledge. If somebody
- 8:48- is waiting, more than fifteen minutes, our rumors
- 8:51- will walk into the room and check with
- 8:52- the patient. Hey.
- 8:53- Are you doing okay? Do you need any
- 8:55- coffee or water or anything along those lines?
- 8:57- So, yeah, again, just
- 8:58- small little things making the patient feel like
- 9:01- they've been heard. Their their wait is important.
- 9:04- Their time is equally important.
- 9:07- And, just acknowledging that. Yeah.
- 9:10- Absolutely. Sometimes those simple things can make such
- 9:12- a big difference, for the patients and and
- 9:15- everything that they're experiencing and going through. Now
- 9:18- what are some of your big priorities and
- 9:20- headwinds that you're keeping your eye on for
- 9:22- the rest of twenty twenty six and into
- 9:23- next year as well?
- 9:25- Yeah. That's a great question.
- 9:28- To talk about the priorities, it's,
- 9:30- easy to create all these,
- 9:34- changes and all this workflow
- 9:36- and understand what works. But it is very
- 9:39- difficult to, I feel like, maintain it,
- 9:42- as the demand continues to grow, which has
- 9:44- been our case year on year. Our numbers
- 9:46- have gone up in terms of the patient
- 9:48- population that we're seeing as... Even as a
- 9:50- walk in.
- 9:51- If you can imagine, we see over a
- 9:53- 100 patients in a day. For a walk
- 9:54- in, that is that is quite something.
- 9:57- And we are here open seven days a
- 9:58- week.
- 9:59- And so we function a little bit, differently
- 10:02- compared to just plain walk, and we also
- 10:04- bring patients back for recheck appointments focusing on
- 10:07- that satisfaction component. We don't just see them
- 10:09- one time and send them out. We are
- 10:11- like, hey. Come back and see us in
- 10:12- a week and and then ten days and
- 10:14- and two weeks or anytime you feel like.
- 10:16- So that's how our closure statement,
- 10:18- is.
- 10:20- So it is it is important to realize
- 10:23- that there will be,
- 10:25- difficulties with workforce. For example, we have
- 10:28- constant turnaround with with some of these young
- 10:31- staff members that come in as either as
- 10:33- a PA student or a nursing student. And
- 10:35- as they go into the next step of
- 10:37- their career,
- 10:38- they have been completely trained and developed. And
- 10:40- then as they move on, we have to
- 10:42- bring in new, workforce staff that we have
- 10:44- to train again. So maintaining that consistency,
- 10:47- I feel like is is is something that
- 10:49- we are already,
- 10:50- planning for. That will be a challenge and
- 10:53- still maintaining that same,
- 10:56- high level of patient experience that we have
- 10:58- created.
- 11:00- I I anticipate that could be something that,
- 11:02- can,
- 11:03- have some, have some, challenges, but but we
- 11:06- are already anticipating that and working towards it.
- 11:09- As far as the priority is
- 11:12- concerned for 2026 and beyond, it's going to
- 11:15- be the access.
- 11:16- So we have... We need more more physicians
- 11:19- and PAs. And, in terms of... Once we
- 11:22- see them, we have to funnel them out
- 11:23- to the subspecialists.
- 11:25- So having that access as an organization as,
- 11:28- Ortho Illinois has been working towards.
- 11:31- Just again, it's it's it's a good problem,
- 11:32- but a problem nonetheless is that we are
- 11:34- getting bigger. We're getting bigger, and we're getting
- 11:37- there faster
- 11:38- and not not fast enough. We're able to
- 11:40- find,
- 11:42- folks to help support the growth.
- 11:44- So one thing specifically from this standpoint for
- 11:47- us, I think, is figuring out how we
- 11:48- redesign the workflows, use technology intelligently,
- 11:52- and, again, allowing, physicians and staff to spend
- 11:55- more of the time,
- 11:56- focusing on the patient.
- 11:58- And that that that differentiation now with AI
- 12:01- being integrated, that is what we are trying
- 12:02- to focus on going forward.
- 12:05- That makes a lot of sense. I think,
- 12:06- you know, that access,
- 12:08- challenge and equation is something that,
- 12:10- so many organizations,
- 12:12- hospitals, physician practices across the board are really
- 12:15- dealing with. And so it's great to hear
- 12:18- the philosophy from OrthoIllinois
- 12:20- in in how you're working with your teams
- 12:22- and thinking about what's that, will look like
- 12:24- and how you can keep that great patient
- 12:26- experience even when there are,
- 12:28- capacity constraints and and, you know, just high
- 12:30- demand for the services that you're providing.
- 12:33- Right.
- 12:34- Absolutely. Well, you know,
- 12:37- in understanding all of those things, what do
- 12:39- you think the hardest thing you'll have to
- 12:40- do in the coming year will be?
- 12:44- Yeah. I think it kind of ties, in
- 12:46- with the previous question in terms of
- 12:49- the growth
- 12:50- and, providing the same... Sustaining that excellence while
- 12:52- we grow. Right?
- 12:54- So this is why when we...
- 12:57- So we we looked at, okay, how do
- 12:58- we maintain the same level of excellence and
- 13:00- patient satisfaction and the experience?
- 13:03- Because the care component is easy to treat,
- 13:05- teach people because it's, you can have protocols.
- 13:08- You can have,
- 13:10- we have a huge team of
- 13:12- cast tech folks that help with the DME.
- 13:14- And so from a medical standpoint, diagnosis,
- 13:17- all that is something relatively easy to train,
- 13:21- provider or physician.
- 13:22- The the harder thing is that's just here
- 13:25- at the center of all this, don't forget,
- 13:27- is the patient.
- 13:29- It has
- 13:30- to feel the the same level of empathy,
- 13:33- the compassion, and,
- 13:35- the feeling that they have been given enough
- 13:36- time.
- 13:37- So when we grow, as as our volumes
- 13:40- get bigger,
- 13:41- we we sometimes have challenges of not being
- 13:43- able to spend enough time with the patient.
- 13:46- And, that is where we are trying to
- 13:48- come up with, hey. What... How can we
- 13:49- better leverage AI? How can we better leverage
- 13:52- scribes and float people to
- 13:54- free up the physician and the provider that,
- 13:57- once they are in the room, my 100%
- 13:59- attention is on the patient, and we let
- 14:01- the patient know that we literally sit eye
- 14:03- to eye levels very close to them,
- 14:06- and then let them feel that, hey. I
- 14:09- might be here for three, four minutes with
- 14:10- you, but that entire time or or ten
- 14:13- minutes in certain cases, whatever time that is,
- 14:15- but that is all for you, and we
- 14:16- involve them in the decision making.
- 14:18- So the... This, I think, continue
- 14:21- in in growth... Continuing the growth, I think
- 14:23- this is gonna be the challenge that we'll
- 14:24- face is
- 14:26- sustaining that excellence. But even the new persons
- 14:28- that we bring on, we orient. It's just
- 14:30- drilled into them that this patient experience is
- 14:34- is is everything.
- 14:37- And they... And I think the staff is
- 14:39- all equally excited because,
- 14:42- patients
- 14:43- relate to them as well every time they're
- 14:45- sick and they're like, wow. I can't believe
- 14:46- how quick you guys are. And then there's
- 14:48- just... It's it's organic. You know, patients just
- 14:50- literally leave the place and go write Google
- 14:52- reviews,
- 14:53- without even us sending any invite because of
- 14:55- how
- 14:56- amazed and shocked they are from very, very
- 14:59- small little things we have done. So I
- 15:01- think, yeah, the challenge is building the culture,
- 15:04- that this is not dependent on one person,
- 15:05- that this is an organizational,
- 15:09- philosophy, and then getting the buy in. And
- 15:12- we are
- 15:13- very much invested in that when we train.
- 15:15- So
- 15:17- Absolutely. That makes a lot of sense. And,
- 15:20- you know, it is really
- 15:22- fascinating
- 15:23- to kinda get behind the curtain there and
- 15:25- how you're thinking about that growth mechanism, how,
- 15:28- you know,
- 15:30- it it really takes to your point a
- 15:31- lot of time and effort and energy upfront,
- 15:33- but makes,
- 15:34- is all worth that investment,
- 15:36- as you're able to,
- 15:38- realize the results and the outcomes and and
- 15:41- see the processes,
- 15:42- you know, be really efficient for patients. So,
- 15:47- great to hear. Well, before we wrap up,
- 15:49- I I just wanted to dig into a
- 15:50- little bit more of that growth. Where are
- 15:52- some of those opportunities that you see additional
- 15:55- organizational growth in the next couple of years?
- 15:57- I know you'd mentioned
- 15:58- technology, AI as being a supporting mechanism to
- 16:01- to to, a lot of these things. But
- 16:04- are there any other areas that you're really
- 16:05- looking at, in terms of growth and development?
- 16:09- Yeah. Again, a great question.
- 16:11- Growth from an organizational standpoint,
- 16:14- with Ortho Illinois, we, by definition, grow organically.
- 16:17- We don't go and
- 16:19- just grow because we have the ability and
- 16:21- the capacity to... We we like to be
- 16:23- organic. Otherwise, we know it's it's very, very
- 16:25- hard to maintain our level of excellence.
- 16:28- But,
- 16:29- personally, for me, what my department,
- 16:32- in terms of the growth is getting
- 16:35- the patients
- 16:36- more support from specialists,
- 16:38- which
- 16:40- when when they see us in a walk
- 16:42- in clinic first, if it's a fracture care,
- 16:44- if it is anything related to pediatrics, we
- 16:46- refer them out fairly soon.
- 16:48- And, again, the fact that we are growing
- 16:50- so organically but still growing fairly quick, that
- 16:53- sometimes comes with challenges of, access times with,
- 16:56- some specialists.
- 16:58- We we have a very good team overall,
- 17:00- that all of our specialists support injury express
- 17:02- support our walk in.
- 17:04- And and we have not had much of
- 17:06- an access issue. But as as I see
- 17:08- the growth
- 17:10- in the coming years, that is something that
- 17:11- we have to be mindful of and be
- 17:13- careful of as well as we grow. We
- 17:14- want to maintain that once you are seen
- 17:17- at Injury Express, if you need some specialist
- 17:19- to see you, a surgeon to see you,
- 17:20- you will be seen within the next two
- 17:21- to three days. And if you need surgery
- 17:23- done within the next, three to five days,
- 17:25- that'll be done as well. So that,
- 17:28- is the biggest opportunity for us to constantly
- 17:30- reassess and evaluate.
- 17:32- And then, we have access to,
- 17:36- the school school sports teams and and lot
- 17:39- more occupational health.
- 17:41- Workman's comp... K. We we are, again, growing
- 17:44- organically. We have more cases than we can
- 17:47- support at this time, so we are not,
- 17:49- intentionally expanding aggressively that... In that regard.
- 17:53- But,
- 17:54- I think I think going forward, those are
- 17:55- all,
- 17:57- additional avenues that we'll be pursuing for for
- 17:59- growth.
- 18:03- Got it. That makes a lot of sense.
- 18:04- You know, it's exciting to think about all
- 18:06- the... Those different opportunities and spaces where, you
- 18:09- know, you can bring
- 18:10- that current patient experience, the philosophy, that patient
- 18:13- centered mindset into, new areas and opportunities. So
- 18:17- thank you so much for joining me on
- 18:18- the podcast today. This has been a really
- 18:20- fun conversation, very informative. I appreciate your examples
- 18:24- of... And and really outlining everything you're doing
- 18:26- in Northville, Illinois and look forward to connecting
- 18:28- with you again soon.
- 18:29- Thank you so much, Laura. Thank you for
- 18:31- having me, and, have a good rest of
- 18:32- your day. Thank you.