Latest / How Canadian Markets Work / Episode 96: The Portfolio Management Process (The Behavioral Shield)
Transcript
- 0:00So picture this, the markets have fallen like
- 0:0430 % over the last six weeks. Oh, man. Yeah.
- 0:07Yeah, the absolute worst feeling. Right. It's
- 0:10terrifying. The news on your phone is just uniformly
- 0:13bad. I mean, every headline is screaming about
- 0:16some impending economic collapse. And every so
- 0:19-called reasonable person on TV is explaining
- 0:22in excruciating detail why it's going to get
- 0:24even worse. Exactly. So you're sleep deprived.
- 0:28You were frightened. And you're just sitting
- 0:30there watching the numbers in your portfolio
- 0:33absolutely plummet. Just free falling. Yeah.
- 0:36And right at that moment, you are forced to make
- 0:38the most consequential decision. of your investing
- 0:40life, literally at the exact moment you are least
- 0:43equipped to make it. You're just in pure fight
- 0:45or flight mode. You really are. You're trying
- 0:46to decide, do I sell everything right now to
- 0:49stop the bleeding, or do I hold on and just risk
- 0:51losing everything else? It is a genuinely terrifying
- 0:53position to be in. I mean, the physiological
- 0:56stress is real, and it completely overrides the
- 0:58rational, analytical part of our brain. Which
- 1:01is exactly why we're talking about this today.
- 1:03Because, you know, in our previous Deep Dive,
- 1:05we talked about asset allocation. Right. Episode
- 1:0795. Yep. Specifically, that crucial split between
- 1:10equities and fixed income. And we were looking
- 1:13at the mechanics of building wealth. But having
- 1:15the perfect asset allocation on paper, it really
- 1:18means absolutely nothing if a market crash triggers
- 1:22your primal instincts and you just abandon the
- 1:24strategy halfway through. Yeah, because you can't
- 1:26outthink a panic while you're actually inside
- 1:28it. No, you can't. The solution has to be put
- 1:31in place long before the crisis even begins.
- 1:34Which brings us to the core mission of today's
- 1:36deep dive. We are basically building a behavioral
- 1:39survival guide. I like that framing. Yeah, so
- 1:42today we're pulling from academic papers on behavioral
- 1:45finance, historical market data from major crashes,
- 1:49and standard institutional wealth management
- 1:52manual. The heavy reading. Exactly, the heavy
- 1:54reading so you don't have to. And we are taking
- 1:56this concept called the portfolio management
- 1:58process, which, I mean, let's be honest, sounds
- 2:01like a deeply dry institutional framework. It
- 2:03sounds incredibly boring, honestly. It really
- 2:06does. But we're translating it into this profound
- 2:09psychological tool for everyday investors. Because
- 2:12we really need to look closely at how the professionals
- 2:16manage massive pools of money. They don't rely
- 2:20on gut feelings. They follow this continuous
- 2:23four stage loop. OK, so let's walk through those
- 2:26stages. Sure. So the first stage is establishing
- 2:29objectives and constraints. Setting the ground
- 2:31rules. Exactly. Then the second is determining
- 2:33the actual asset allocation. The third is implementing
- 2:37that allocation in the real world. Buying the
- 2:39stuff. Buying the stuff, yeah. The fourth stage
- 2:42is monitoring and rebalancing. which, you know,
- 2:45eventually feeds right back into stage one. Because
- 2:47it's a loop. Exactly. And out of that very first
- 2:50stage comes a specific output that we're going
- 2:52to focus on pretty heavily today, and that is
- 2:55the investment policy statement or the IPS. Right.
- 2:58So institutions like pension funds or massive
- 3:00university endowments, they are legally required
- 3:04to have an investment policy statement. It's
- 3:06basically their constitution. It is their governing
- 3:08constitution. If the market takes a massive dive,
- 3:12The managers can't just act on a whim, you know.
- 3:16They have to consult the policy. But individual
- 3:18investors almost never take the time to write
- 3:20one. Never. Yeah. Which just leaves this enormous
- 3:23vulnerability in their financial armor. OK, let's
- 3:25unpack this because I can hear the skepticism
- 3:27from the listeners already. This sounds like
- 3:30massive institutional bureaucracy. It does sound
- 3:32like homework. Right. Like, OK, a multibillion
- 3:34dollar pension fund has boards and committees.
- 3:37So sure, they need a constitution. But for a
- 3:40regular person who's just trying to save for
- 3:42retirement or a house. It feels like absolute
- 3:44overkill. Yeah. Now, writing a corporate policy
- 3:46document for your personal savings just feels
- 3:49ridiculous. I get that, but looking at it as
- 3:52a static, bureaucratic chore is a huge mistake.
- 3:55Yeah. If we connect this to the bigger picture,
- 3:58you have to think of the IPS as a living blueprint.
- 4:01The living blueprint. Yeah, it isn't a one -time
- 4:03checklist that you just fill out, put in a binder,
- 4:05and throw in a drawer to collect dust. It's a
- 4:07continuous loop because, well, your life is a
- 4:10continuous loop. Things change. Exactly. Human
- 4:13circumstances constantly change. You might get
- 4:15married, have a child, change careers, experience
- 4:18a sudden medical emergency, or maybe inherit
- 4:21some money. Every time your life shifts. The
- 4:25IPS is the tool that forces you to translate
- 4:28that messy life shift into a logical portfolio
- 4:31shift. OK. So you're basically forcing your future
- 4:33self to reconcile with reality. Yes. And building
- 4:37that blueprint starts with defining what you
- 4:39are actually trying to achieve. The sources point
- 4:41out that this foundational stage revolves around
- 4:44twin objectives, which are return and risk. Right.
- 4:47The two sides of the coin. So let's tackle the
- 4:49return objective first. Because if you stop someone
- 4:51on the street and ask them, hey, what's your
- 4:53return objective for your investments? I'll just
- 4:55say to grow my money. Exactly. Or to make as
- 4:58much as possible. But grow my money is an aspiration.
- 5:01It's not a target. Yeah. A return objective actually
- 5:04has to be highly specific. It needs an exact
- 5:07dollar amount by specific date for a defined
- 5:10purpose. So what does a good one sound like?
- 5:12A proper objective sounds like, I need this portfolio
- 5:16to generate $60 ,000 a year in inflation -justed
- 5:19income. starting in the year 2045 to fund my
- 5:23retirement. Wow, okay. That is specific. And
- 5:27the danger of leaving that vague is something
- 5:29I see trip people up constantly. Oh, all the
- 5:31time. Because if you only have a vague goal like
- 5:34make a lot of money, you have absolutely no guardrails
- 5:37for your behavior. None at all. Like, let's say
- 5:40we sit down and run the math on your savings
- 5:42rate and your timeline. And it turns out, based
- 5:45on the math, you only need a 4 % annualized return
- 5:48to reach that specific retirement goal. Which
- 5:50is very achievable and relatively safe. Right.
- 5:53But because you've never defined that and your
- 5:55internal objective is just maximum growth, you
- 5:58position your portfolio really aggressively aiming
- 6:00for like an 8 % or 9 % return. Which means you
- 6:03are taking on a massive amount of unnecessary
- 6:05risk that you aren't even being compensated for
- 6:07in your real life. on stress for no reason. Exactly.
- 6:12The math says you can afford to cruise across
- 6:14the finish line safely in a sturdy sedan, but
- 6:17you're choosing to drive a Formula One car on
- 6:19a wet track. That's a great analogy. And when
- 6:22the market inevitably drops, you are going to
- 6:24experience the severe volatility of an 8 % portfolio.
- 6:28And the stress of that volatility might cause
- 6:30you to panic and sell. Destroying your retirement.
- 6:32When a quiet boring four percent portfolio would
- 6:36have gotten you to your goal without the heart
- 6:37attacks Wow Which perfectly bridges us to the
- 6:41second objective, the risk objective. Because
- 6:44risk isn't just a single dial that you turn up
- 6:46or down. It's really not. The institutional framework
- 6:48breaks risk into two distinct dimensions that
- 6:51are constantly fighting with each other. Risk
- 6:53capacity and risk tolerance. And we really have
- 6:56to treat those as completely separate variables.
- 6:58Right. So risk capacity is the cold hard arithmetic
- 7:01reality of what your financial circumstances
- 7:03can physically absorb. The math. Just the math.
- 7:07Regardless of how brave you feel, if the market
- 7:09drops 30 % tomorrow, can your life survive that
- 7:12hit? Do you have high interest debt? Is your
- 7:14employment income unstable? Do you need to pull
- 7:17this cash out in two years to pay for a kid's
- 7:19tuition? Exactly. If any of those are true, your
- 7:22capacity for risk is mathematically low. OK,
- 7:24so that's capacity. But risk tolerance, on the
- 7:27other hand, is the psychological reality of what
- 7:31you can mentally handle. Yes. It's an emotional
- 7:33measure. It's basically how much volatility you
- 7:36can live through before the anxiety forces you
- 7:40to log into your brokerage account at 2 .0 a
- 7:43.m. and do something destructive. Right. And
- 7:45what becomes immediately apparent when you study
- 7:48investor behavior is that these two dimensions
- 7:51frequently contradict each other. Give me an
- 7:53example of that. OK. Imagine a 28 year old software
- 7:56engineer. They have a massive salary, no debt.
- 7:59and they don't plan to retire for 40 years. So
- 8:02their risk capacity is astronomically high. Astronomically
- 8:04high. They can absorb almost anything. But they
- 8:07check their portfolio every day, and they absolutely
- 8:10panic at the first sign of a 5 % market dip.
- 8:12Ah, so their risk tolerance is incredibly low.
- 8:15And then you have the exact opposite, right?
- 8:17Like a 75 -year -old retiree living on a fixed
- 8:20income who just loves the thrill of trading speculative
- 8:24tech stocks. Right. Their tolerance for risk
- 8:27is massive. They love the rush, but their capacity
- 8:31is almost zero. Because they need that money
- 8:33to pay for groceries next month. Exactly. So
- 8:36when the math and the psychology completely contradict
- 8:40each other, how does the framework decide which
- 8:43one wins? This is a strict rule. The lower of
- 8:46the two always governs. Always. Always. If you
- 8:50have high tolerance but low capacity, acting
- 8:53on your bravery will mathematically bankrupt
- 8:54you. Right. But if you have high capacity but
- 8:57low psychological tolerance, taking big risks
- 9:00will emotionally break you, which will cause
- 9:03you to sell at the worst possible moment, which
- 9:05will also bankrupt you. So the lower constraint
- 9:07is always your ceiling. The ceiling you cannot
- 9:09pass. That makes total sense. So we have our
- 9:11specific return goal, and we found our risk ceiling.
- 9:14Now we hit reality. We have to map out the roadblock
- 9:17standing between us and our goal. And in the
- 9:20institutional process, this means defining the
- 9:23constraints that give the portfolio its ultimate
- 9:25shape. Right. There are five major constraints
- 9:28every investor has to map out. OK, let's go through
- 9:31them. Time horizon is usually where we start.
- 9:33Simply put, when do you actually need to convert
- 9:36these assets back into cash to spend them? And
- 9:39the huge trap here is assuming you only have
- 9:42one time horizon. Oh, people do this all the
- 9:45time. A lot of people are simultaneously saving
- 9:47for a house down payment they need in three years
- 9:50and a retirement they need in 30 years. But they
- 9:53dump all their money into one single brokerage
- 9:57account and treat it as a single portfolio. Which
- 9:59is a disaster. Yeah. If you apply a 30 year investment
- 10:02strategy to money you need in 36 months, you
- 10:05are setting yourself up to fail. Because if the
- 10:08market goes through a severe correction in year
- 10:10two, your house deposit just simply vanishes.
- 10:13Gone. Different horizons require entirely different
- 10:16asset allocations completely separated from one
- 10:19another, even if all the money belongs to the
- 10:21exact same person, which ties directly into the
- 10:23next constraint, which is liquidity needs. This
- 10:27assesses what cash you might need on very short
- 10:30notice. Like an emergency fund. Exactly. And
- 10:33the portfolio management process dictates a non
- 10:36-negotiable rule here. The emergency fund belongs
- 10:39entirely outside the invested portfolio. We really
- 10:42have to underline the mechanics of why that matters
- 10:44because, you know, recessions are usually the
- 10:47catalyst for severe market crashes and recessions
- 10:51are also exactly when companies lay people off.
- 10:54So if your emergency fund is tied up in equities
- 10:57and you lose your job during a recession, you
- 10:59are forced to sell your investments at the absolute
- 11:02bottom of the market just to pay your rent. You
- 11:04are locking in catastrophic losses because you
- 11:07failed to separate your liquidity constraint
- 11:09from your growth engine. The emergency fund is
- 11:12an insurance policy. It is not an investment.
- 11:15And treating it like one destroys wealth. Man,
- 11:17that's a great way to put it. OK, moving past
- 11:19liquidity, what's the third constraint? The third
- 11:22constraint is tax. And this doesn't just mean
- 11:25filing your taxes correctly at the end of the
- 11:27year. This is about account location. OK, explain
- 11:30that. Deciding where an asset lives is just as
- 11:33critical as deciding what asset to buy. Let's
- 11:35walk through how that actually works in practice,
- 11:36because I think this is where invisible wealth
- 11:38destruction happens for a lot of people. Absolutely.
- 11:40Imagine you hold a bond that pays a 5 % yield.
- 11:45If you hold that bond in a regular taxable brokerage
- 11:48account, the government is going to take a significant
- 11:51cut of that 5 % every single year, depending
- 11:53on your income bracket. Right. Over 20 or 30
- 11:56years, the drag on your compounding growth is
- 11:58just devastating. But if you place that exact
- 12:02same bond inside a tax -deferred account, like
- 12:04an IRA or a 401k... It compounds completely uninterrupted.
- 12:08Exactly. The asset itself never changed, only
- 12:11the location changed. But it fundamentally alters
- 12:15your net return. You are just optimizing the
- 12:17environment the asset lives in. Right. OK, number
- 12:19four. The fourth constraint deals with legal
- 12:22and regulatory boundaries. For individual investors,
- 12:25this often overlaps with those same retirement
- 12:27accounts. Because of all the rules. Exactly.
- 12:30The government puts strict rules on tax -deferred
- 12:32accounts. If you try to pull money out of a 401k
- 12:36before a certain age, you don't just pay tax.
- 12:39You get hit with steep early withdrawal penalties.
- 12:41Your allocation has to reflect the fact that
- 12:43this money is legally locked away. Right. Or
- 12:46think about if you work in the financial industry
- 12:48or at a publicly traded company. You might have
- 12:51compliance lockouts. Oh, right. Blackout periods.
- 12:54Yes. You literally might not be legally allowed
- 12:57to trade certain stocks during specific blackout
- 13:00periods. If your strategy relies on rapid trading,
- 13:04but the law says your hands are tied for a month
- 13:06every quarter, well, your strategy is broken.
- 13:09It's totally incompatible. OK, so we have time
- 13:11horizon, liquidity, tax and legal, which brings
- 13:15us to the fifth constraint. Right. Simply called
- 13:18unique circumstances. The catchall. It is the
- 13:21catch -all category for the messy realities of
- 13:23human life that just don't fit neatly into a
- 13:25spreadsheet. Like what? Well, perhaps you have
- 13:27a massive concentration of your employer's stock
- 13:29because you receive stock options as part of
- 13:31your compensation. Maybe you are financially
- 13:33responsible for an aging parent with complex
- 13:36medical needs. Or maybe you're expecting a significant
- 13:39inheritance in the next five years. Right, things
- 13:42that just completely change the math. These unique
- 13:44human factors drastically warp how conservative
- 13:49or aggressive the rest of your portfolio should
- 13:51be. To really visualize why mapping these roadblocks
- 13:55is so critical, the sources offer a comparison
- 13:58that I think completely destroys the old lazy
- 14:01advice of, you know, just subtract your age from
- 14:04100 to figure out your stock allocation. Oh,
- 14:07I hate that rule. Yes. Let's look at this comparison.
- 14:09So we have two hypothetical investors. Let's
- 14:11call them client A and client B. Both of them
- 14:14are exactly 42 years old. Both of them have exactly
- 14:17$300 ,000 in savings. Okay, let's look at client
- 14:20A first. They work as an independent contractor,
- 14:23meaning their income swings wildly from month
- 14:25to month. Unpredictable. Very. They are married
- 14:28with two young children, they carry a heavy mortgage,
- 14:30and they are trying to save for both college
- 14:32and retirement. Okay, so running their constraints.
- 14:35Their liquidity needs are massive to buffer that
- 14:39unstable income. Their time horizon is totally
- 14:41fractured. They need long -term growth, but they
- 14:44have immediate short -term liabilities. And mathematically,
- 14:47their risk capacity is incredibly low, because
- 14:49if they lose that $300 ,000, they might literally
- 14:52lose the house. Exactly. Now, compare that to
- 14:55Client B. also 42 years old, also has $300 ,000.
- 14:59But Client B is a tenured university professor.
- 15:02They have a guaranteed stable income that is
- 15:06never gonna disappear. They have no dependence,
- 15:08no mortgage, and their retirement will be fully
- 15:11covered by a defined benefit pension. Meaning
- 15:14they get a guaranteed paycheck for life. regardless
- 15:17of what the stock market does. So Client B's
- 15:19constraints are the exact mirror opposite. Their
- 15:21liquidity needs are near zero because the 10
- 15:23-year and the pension act as this ultimate safety
- 15:26net. Their time horizon for this specific $300
- 15:29,000 is effectively infinite. They might just
- 15:32pass it on to charity. And their capacity for
- 15:35risk is absolute. It really is. Now, if you apply
- 15:38standard industry heuristics like a robo -advisor,
- 15:41it might look at their age and put both Client
- 15:43A and Client B into the exact same moderate portfolio
- 15:46because they're both 42 exactly but when you
- 15:49actually examine the constraints client a needs
- 15:52a heavy cash buffer and highly conservative fixed
- 15:55income positioning just to survive while client
- 15:58B client B could realistically put a hundred
- 16:01percent of that money into global equities experience
- 16:04a massive market crash and literally not lose
- 16:07a single minute of sleep same age Same account
- 16:10size, but their lives dictate completely different
- 16:13allocations. It changes everything. But, you
- 16:15know, knowing all of this, your risks, your timeline,
- 16:18your taxes... None of it matters if you abandon
- 16:21the plan the moment the market drops. Right.
- 16:23Which brings us to the actual psychological purpose
- 16:25of this document. Here's where it gets really
- 16:27interesting. We've talked about all this analysis,
- 16:29but the true purpose of the investment policy
- 16:32statement isn't analytical. No, it's not. It
- 16:34is behavioral. That is the ultimate secret of
- 16:36the IPS. Yeah. Yes, it guides your asset allocation.
- 16:40but its highest purpose is to serve as a contract
- 16:43with your future self. The contract. It is a
- 16:46document designed specifically to be pulled out
- 16:48and read at your absolute worst moment. When
- 16:51you're panicked. When you're panicked. In this
- 16:54document, you write down exactly what you own,
- 16:57exactly why you bought it, what your target allocation
- 16:59is, and crucially, you include a section that
- 17:03explicitly answers one question. And that question
- 17:05is... What will I do if the markets fall 30 %?
- 17:09And for the vast majority of long -term investors,
- 17:12the answer written in that clause should be incredibly
- 17:15boring. It's what I like to call the do -nothing
- 17:19clause. It should essentially read, I will do
- 17:22nothing except systematically rebalance the portfolio
- 17:25according to the mathematical rules I have already
- 17:27written down. I think we really need to unpack
- 17:30why writing that down actually works. Because
- 17:32if I'm panicking, right, my heart is racing and
- 17:35I'm watching my life savings evaporate on a screen.
- 17:37Why does reading a piece of paper stop me from
- 17:40hitting the cell button? What's fascinating here
- 17:42is that it changes how your brain processes the
- 17:44crisis. Okay. Reading a decision you made when
- 17:47you were calm, rational, and objective is a completely
- 17:50different cognitive act than trying to formulate
- 17:53a new decision while your amygdala is screaming
- 17:55at you that you are in mortal danger. When you
- 17:58open the IPS during a crash, you aren't evaluating
- 18:02the global economy anymore. You were simply checking
- 18:04a commitment you made to yourself. You're entirely
- 18:07outsourcing your panicked judgment to your past
- 18:10rational self. Yes. It's like, it's the ultimate
- 18:13Ulysses contract. You know, in the myth, Ulysses
- 18:16knew he was going to sail past the sirens, and
- 18:18he knew their song would compel him to steer
- 18:21his ship into the rocks. He couldn't trust his
- 18:23future self? Right. So while he was still in
- 18:26clear waters, he had his crew tie him to the
- 18:28mast. When the panic hit, he had already removed
- 18:31his own ability to act destructively. And in
- 18:33modern investing, the sirens are literally everywhere.
- 18:36They really are. The sirens are the red banners
- 18:38flashing on CNBC. They are the push notifications
- 18:41on your phone telling you the Dow just dropped
- 18:44another thousand points. Or your friends texting
- 18:46you in a panic telling you they're moving entirely
- 18:48to cash. Exactly. The psychological pressure
- 18:50to do something, anything to relieve that anxiety,
- 18:55just becomes overwhelming. And the historical
- 18:57data bears this out in terrifying detail. If
- 19:00you look at the 2008 financial crisis or the
- 19:04flash crash in March of 2020 when the global
- 19:06economy shut down and the S &P 500 lost a third
- 19:09of its value in just a few weeks. When you look
- 19:12at who actually suffered permanent catastrophic
- 19:15wealth destruction during those events, it wasn't
- 19:19the people who held the quote unquote wrong assets.
- 19:23It was the people who capitulated part way down.
- 19:25They couldn't take the psychological pain anymore,
- 19:28so they sold just to make the fear stop. And
- 19:31by selling, they turned a temporary paper loss
- 19:34into a permanent reality. They locked in the
- 19:36damage. And more importantly, they completely
- 19:38missed the subsequent recoveries. I mean, the
- 19:40people who sold at the bottom in March 2009 missed
- 19:43out on the longest bull market in human history.
- 19:45They capitulated because they didn't have an
- 19:47anchor. They were trying to be sensible during
- 19:50a panic, which human biology just makes... virtually
- 19:54impossible. The IPS is the tie to the mast. It
- 19:57is the only defense that consistently works because
- 20:00it completely removes the burden of decision
- 20:02-making during the crisis. Okay, let's bring
- 20:04all of this together for you, the person listening
- 20:06right now, because the portfolio management process
- 20:09isn't just some corporate exercise for Wall Street
- 20:12institutions. No, not at all. It's a continuous
- 20:15four -stage loop for your own financial life.
- 20:18You're setting objectives and constraints, determining
- 20:21your allocation, implementing it, and monitoring
- 20:23it as your life changes. And we established that
- 20:26your return objective must be highly specific
- 20:29and purposeful. Right? Not just a vague desire
- 20:32for growth. Yep. And we separated risk. into
- 20:36your arithmetic capacity and your psychological
- 20:39tolerance, acknowledging that the lower of those
- 20:41two always dictates your boundaries. And then
- 20:44we mapped out the five constraints that dictate
- 20:46reality. So, navigating multiple time horizons,
- 20:49protecting your liquidity by keeping the emergency
- 20:51fund totally separate from your investments,
- 20:54optimizing your tax locations, respecting legal
- 20:56realities, and of course, accounting for the
- 20:59unique, messy circumstances of your life. Which
- 21:01all culminates in the creation of your investment
- 21:04policy statement. Which makes this document your
- 21:07written defense against your own future panic.
- 21:09Your survival plan for a 30 % market drop needs
- 21:12to be written on physical paper while the sun
- 21:14is still shining. Yes. Not typed into a Google
- 21:17search bar at 3 a .m. while the market is in
- 21:18free fall. Exactly. Which leaves us with a final
- 21:21thought to consider. Let's hear it. We are culturally
- 21:24conditioned to view doing nothing during a crisis
- 21:28as passive, weak, or even negligent. Right. Like
- 21:32if a building is on fire, you are supposed to
- 21:34run. Of course. But in investing, if you have
- 21:37done the deep upfront work of building a comprehensive
- 21:40investment policy statement. Doing nothing is
- 21:43actually a highly active, fiercely premeditated
- 21:46strategy. It takes immense cognitive effort to
- 21:50hold your ground. So could it be that the hardest
- 21:52work in investing isn't actually finding the
- 21:54perfect asset to buy? It's having the iron discipline
- 21:57to obey your past self when the entire world
- 22:00feels like it is ending. That is an incredible
- 22:02shift in perspective. The next time the market
- 22:04drops 30 % and every screen is telling you the
- 22:07sky is falling, you won't have to wonder what
- 22:09to do. You'll just have to open your drawer,
- 22:12read the instructions you left for yourself,
- 22:14and survive.