Latest / The Ecommerce Revolution Podcast / 🎙️ Why Your Ecommerce Business Is Broke (Even With Sales!)
Transcript
- 0:00SPEAKER_00: I want you to think about cash flow as breathing.
- 0:02SPEAKER_00: It has to be that natural.
- 0:04SPEAKER_00: When you inhale, that's cash flow coming in.
- 0:07SPEAKER_00: When you exhale, that's cash flow going out.
- 0:10SPEAKER_01: Let's get things started.
- 0:43SPEAKER_01: Welcome to another episode of the eCommerce Revolution Podcast.
- 0:45SPEAKER_01: I'm Ramin, your host.
- 0:46Today,
- 0:47we're diving into a topic that every eCommerce founder and
- 0:51entrepreneur needs to master.
- 0:53SPEAKER_01: That is cash flow.
- 0:55Our guest is a former state trooper turned financial expert
- 0:59who's helped uncover
- 1:01SPEAKER_01: over 150 million
- 1:04SPEAKER_01: in hidden cash for small business owners.
- 1:07He is the creator of Clear Path to Cash System and the founder
- 1:11of Cashflow Mike.
- 1:13SPEAKER_01: So without any further ado,
- 1:16SPEAKER_01: please welcome Mike Milan,
- 1:18SPEAKER_01: also known as Cashflow Mike,
- 1:20SPEAKER_01: to the show today.
- 1:21SPEAKER_01: Mike, it is wonderful to have you here today.
- 1:23SPEAKER_01: Thank you for making the time.
- 1:25We had a great chat before this,
- 1:27talking about all things,
- 1:28podcasts,
- 1:29building businesses.
- 1:30SPEAKER_01: I really appreciate you making the time today.
- 1:33SPEAKER_00: Hey, live from San Antonio is Cashflow Mike.
- 1:35SPEAKER_00: Ramin, I can't believe I'm here, man.
- 1:37SPEAKER_01: We've been talking forever and now I'm part of this.
- 1:40SPEAKER_01: I know, I know.
- 1:41SPEAKER_01: You are gracious with your time and have taught me a lot of things,
- 1:44SPEAKER_01: even just in the 10 minutes that we just talked about building podcasts.
- 1:47SPEAKER_01: You just, you clued me in on a better way to maybe do it.
- 1:51SPEAKER_01: So I appreciate that.
- 1:52SPEAKER_01: I am amazed at my wealth of wisdom.
- 1:57SPEAKER_01: Well,
- 1:59SPEAKER_01: here's the great thing is that you're in San Antonio,
- 2:01SPEAKER_01: I'm in Austin,
- 2:03SPEAKER_01: but yet here we are online.
- 2:04SPEAKER_01: I mean, that's the beautiful thing.
- 2:05I missed you by 10 minutes at the Small Business Development
- 2:11Center Conference back
- 2:12SPEAKER_01: in Atlanta last year.
- 2:14SPEAKER_01: But if you come this year and if I'm there,
- 2:17SPEAKER_01: I would love to sit down with you and break some bread and chat.
- 2:22SPEAKER_00: Hey, I'm going to tell you what, I'll be in Orlando.
- 2:24SPEAKER_00: I was just notified yesterday that I'm going to speak twice, right?
- 2:28SPEAKER_00: Oh, wow.
- 2:29SPEAKER_00: But believe it or not,
- 2:31this will be the third year in a row that they want me to do
- 2:33the seven-minute
- 2:34SPEAKER_00: conversation.
- 2:35SPEAKER_00: So it's going to be really interesting.
- 2:37SPEAKER_00: They say, hey, new people come or old people want to hear it again.
- 2:40SPEAKER_00: So I'm like, okay, well, let's just do it again.
- 2:42SPEAKER_01: Well,
- 2:42we're going to dive into the seven-minute conversation because
- 2:45I know that's a big
- 2:46SPEAKER_01: central point of what you do,
- 2:47SPEAKER_01: and I think it's awesome.
- 2:48SPEAKER_01: I mean,
- 2:48SPEAKER_01: as I said at the top,
- 2:50this is one of those topics where maybe people aren't jumping
- 2:54all the time like,
- 2:54SPEAKER_01: oh,
- 2:55SPEAKER_01: I've got to learn,
- 2:55SPEAKER_01: but you've got to learn.
- 2:56SPEAKER_01: It is so important, and I know you make it fun.
- 2:59SPEAKER_01: You make it interesting and entertaining, and hopefully that's finance.
- 3:05SPEAKER_01: We have to know our numbers, I think, at the end of the day, right?
- 3:08SPEAKER_01: You've got to know them.
- 3:09SPEAKER_01: You can't ignore them.
- 3:10SPEAKER_00: Yeah, it's really weird that it has to be a discipline.
- 3:13You would think that just managing money would be something
- 3:16that you just do.
- 3:18SPEAKER_00: Yeah.
- 3:18SPEAKER_00: We're adults.
- 3:19SPEAKER_00: We got to get through our lives and manage our money.
- 3:21For some reason,
- 3:22when the business switch clicks on,
- 3:24we forget how to do that.
- 3:25SPEAKER_01: Why do you think?
- 3:26SPEAKER_01: OK, so what do you think it is?
- 3:27SPEAKER_01: Where's the fear?
- 3:28SPEAKER_01: Before we get into the details of cash flow,
- 3:30what is the fear that you've identified after all these years
- 3:33that entrepreneurs
- 3:34SPEAKER_01: just,
- 3:35SPEAKER_01: you know,
- 3:35SPEAKER_01: something happens,
- 3:36SPEAKER_01: they freeze up?
- 3:38SPEAKER_00: Well, I mean, it's the focus.
- 3:40First of all,
- 3:40people don't realize the amount of work that you have to do,
- 3:44right?
- 3:44SPEAKER_00: We call it working in our business.
- 3:46SPEAKER_00: It's the daily things.
- 3:47SPEAKER_00: It's the thousands of tasks that we do.
- 3:49SPEAKER_00: Keep a customer happy.
- 3:50SPEAKER_00: Keep the employee happy.
- 3:52SPEAKER_00: Sell, sell, sell.
- 3:53SPEAKER_00: All of these things.
- 3:54And then you forget that,
- 3:56well,
- 3:57it takes money to do all these things,
- 3:59right?
- 3:59SPEAKER_00: You just forget.
- 4:00SPEAKER_00: You just push, push, trying to be successful.
- 4:03SPEAKER_00: And sometimes you are, right?
- 4:04SPEAKER_00: When you're successful, it still takes more money to be more successful.
- 4:07SPEAKER_01: Right, right.
- 4:08SPEAKER_01: Yeah, that's a good point.
- 4:09SPEAKER_01: So at the end of the day,
- 4:11SPEAKER_01: you know,
- 4:11SPEAKER_01: you were building a business that needs to be sustainable,
- 4:14SPEAKER_01: live on forever.
- 4:15SPEAKER_01: And you got to manage your money.
- 4:18SPEAKER_01: So tell me like,
- 4:19SPEAKER_01: you know,
- 4:19SPEAKER_01: we deal,
- 4:19SPEAKER_01: a lot of people in our community are early stage e-commerce businesses.
- 4:23SPEAKER_01: You know,
- 4:24SPEAKER_01: just talk to me about,
- 4:25SPEAKER_01: you know,
- 4:25SPEAKER_01: cash flow,
- 4:26SPEAKER_01: the importance of cash flow in those early stages.
- 4:29I know it's important all the way through the journey,
- 4:32but specifically the early part.
- 4:35SPEAKER_00: Yeah, so let's just start with what cash flow is, right?
- 4:38SPEAKER_00: And it depends on who you're talking to.
- 4:40You're going to get a different answer,
- 4:41and that's one of the confusing things.
- 4:43SPEAKER_00: We should all agree on at least what the definition is.
- 4:46SPEAKER_00: So if you talk to a business owner,
- 4:47SPEAKER_00: what they're really talking about is,
- 4:49SPEAKER_00: how much do I have in my banking account?
- 4:51SPEAKER_00: That's all they're really caring about.
- 4:53SPEAKER_00: That's all they worry about.
- 4:54SPEAKER_00: is how much I got.
- 4:55And I'll tell you something about the banking account or the
- 4:57bank account is it's
- 4:59SPEAKER_00: only going to tell you one thing.
- 5:00SPEAKER_00: Am I having a good or bad day?
- 5:02SPEAKER_00: That's it.
- 5:03SPEAKER_00: Do I have money or not?
- 5:04SPEAKER_00: That's all you're going to know.
- 5:06If you talk to an accountant,
- 5:07they're going to talk about cash inflows and cash outflows.
- 5:11SPEAKER_00: And what they're meaning is
- 5:12SPEAKER_00: When is cash coming in and when is it leaving the business?
- 5:16SPEAKER_00: But then again,
- 5:16SPEAKER_00: if you talk to the banker,
- 5:17SPEAKER_00: that holy trinity of banker,
- 5:20SPEAKER_00: accountant and business owner,
- 5:21SPEAKER_00: they're going to use words like sources and uses.
- 5:25SPEAKER_00: Did money come from here or did you use money to do this?
- 5:28SPEAKER_00: Source and use.
- 5:28So if you start to aggregate that and we talk about lifeblood
- 5:32of the business
- 5:32SPEAKER_00: again,
- 5:33SPEAKER_00: I want you to think about cash flow as breathing.
- 5:36SPEAKER_00: It has to be that natural.
- 5:38when you inhale that's cash flow coming in when you exhale
- 5:43that's cash flow going
- 5:44out i want cash flow to be so ingrained in your body it is as
- 5:48easy as breathing i
- 5:49love it what a great definition that is wow i mean you got very
- 5:53intense there i
- 5:54love the intensity around this is uh this is what you're
- 5:59supposed to get this is
- 6:00you got to get people excited right i think that's you know at
- 6:02the end of the day
- 6:03SPEAKER_01: uh to teach them get them excited about the topic right
- 6:08SPEAKER_00: Yeah,
- 6:08SPEAKER_00: well,
- 6:08SPEAKER_00: I mean,
- 6:08SPEAKER_00: to me,
- 6:09SPEAKER_00: I'm on a mission to eliminate cash flow as a reason that business fail,
- 6:13SPEAKER_00: right?
- 6:14If you don't have a reason for your business,
- 6:16something that you're passionate about,
- 6:18right?
- 6:18I want you to fail because you had a bad partner or you had bad
- 6:21product market fix
- 6:22SPEAKER_00: or,
- 6:23SPEAKER_00: you know,
- 6:23SPEAKER_00: anything but running out of money.
- 6:25SPEAKER_00: That's the one thing that we should be able to control.
- 6:27SPEAKER_01: Yeah, no, that's absolutely true.
- 6:29SPEAKER_01: Absolutely true.
- 6:30SPEAKER_01: All right,
- 6:30SPEAKER_01: so let's go back to that critical,
- 6:32SPEAKER_01: you know,
- 6:33SPEAKER_01: how critical is it for me to manage my cash flow in the early stages?
- 6:37SPEAKER_01: of my business?
- 6:40SPEAKER_00: How long do you want to stay in business?
- 6:45SPEAKER_00: All right.
- 6:46SPEAKER_01: That's the answer.
- 6:47SPEAKER_01: All right.
- 6:48SPEAKER_01: So it's absolutely important.
- 6:50SPEAKER_01: All right.
- 6:51SPEAKER_01: So walk me through.
- 6:52SPEAKER_01: Just tell me how do I do it?
- 6:54SPEAKER_01: How do I manage it?
- 6:55SPEAKER_01: Obviously, you teach this all the time.
- 6:57SPEAKER_01: What it's like in the simplest form,
- 7:00SPEAKER_01: what do I need to pay attention to when it comes to cash flow?
- 7:03Well,
- 7:03I mean,
- 7:03the first thing is that you need to have enough to stay alive,
- 7:07right?
- 7:07SPEAKER_00: I mean, let's just start there.
- 7:08SPEAKER_00: And you're like, well, how much is that, Mike?
- 7:10SPEAKER_00: What do I know?
- 7:11SPEAKER_00: Well, if we just take a swag number, the scientific wild, a guess, right?
- 7:16SPEAKER_00: If you just do that.
- 7:19SPEAKER_00: You need three to six months worth of operating expense,
- 7:22which means if it takes you $10,000 just to run your business a
- 7:27month in your bank
- 7:29SPEAKER_00: account,
- 7:29SPEAKER_00: you should be trying to maintain between 30 and $60,000.
- 7:32SPEAKER_00: You're like, oh, Mike, that's a big number.
- 7:34SPEAKER_00: I know, but that's what we're working towards.
- 7:37SPEAKER_00: It's bite-sized consumable chunks,
- 7:40SPEAKER_00: putting away a little bit each month to work yourself up to that.
- 7:43SPEAKER_00: And you're like, oh, why is it three to six months?
- 7:45SPEAKER_00: Well, think about it.
- 7:46SPEAKER_00: Three to six months gives you time.
- 7:48SPEAKER_00: It gives you time to adjust.
- 7:50SPEAKER_00: It gives you time to react to things.
- 7:52I mean,
- 7:53look what's happening in North Texas,
- 7:55Oklahoma right now,
- 7:57just with tornadoes.
- 7:58SPEAKER_00: I mean,
- 7:58you don't think that's not a huge disruption to business if
- 8:01your business gets
- 8:03SPEAKER_00: wiped away by a tornado or even huge storms or COVID or hurricanes.
- 8:07SPEAKER_00: It doesn't matter.
- 8:08SPEAKER_00: It doesn't have to be anything huge like COVID.
- 8:11SPEAKER_00: any little disruption, you need time to be able to react.
- 8:14SPEAKER_00: And that's what the three to six months gives you is that time.
- 8:19SPEAKER_00: And in some businesses,
- 8:20SPEAKER_00: there might be a such thing as seasonality,
- 8:22SPEAKER_00: which means,
- 8:23SPEAKER_00: you know,
- 8:23SPEAKER_00: people aren't buying as many swimsuits in December as they do in May.
- 8:27SPEAKER_00: Right.
- 8:28SPEAKER_00: Right.
- 8:29SPEAKER_00: You might have a dip in sales.
- 8:30This three to six months lets you get through that period
- 8:34without having a lot of stress.
- 8:36SPEAKER_00: You know, OK, I can cover my rent.
- 8:38SPEAKER_00: I can cover my
- 8:39SPEAKER_00: my cost of goods sold,
- 8:40SPEAKER_00: which is the inventory I need to keep up with my sales,
- 8:42SPEAKER_00: those type of things.
- 8:44SPEAKER_01: Okay.
- 8:44SPEAKER_01: So I have a follow-up question to that.
- 8:47Before I ask the follow-up question,
- 8:49tell me the difference between profit and cash flow.
- 8:51SPEAKER_00: Yeah.
- 8:51SPEAKER_00: Profit is what you make on paper.
- 8:55SPEAKER_00: Cash is what you see in the bank, right?
- 8:57SPEAKER_00: So, you know, there's an interesting statistic.
- 8:59SPEAKER_00: Before COVID, there was almost 50,000
- 9:02SPEAKER_00: bankruptcies a year, business bankruptcies.
- 9:04I mean,
- 9:05it's down to about 19,000 post-COVID because people started
- 9:08paying attention to cash.
- 9:10But of those,
- 9:1335% of the businesses that were filing bankruptcy showed profit
- 9:16on paper.
- 9:17SPEAKER_00: So think about that for a second.
- 9:19SPEAKER_00: They thought they were making money but couldn't pay their bills.
- 9:23SPEAKER_00: So profit is, does my business model work?
- 9:27Meaning I have sales coming in and after I spend this much,
- 9:31this is what's left over.
- 9:33SPEAKER_00: But cash is what you can spend.
- 9:35SPEAKER_00: You can't spend profit.
- 9:37SPEAKER_01: Okay.
- 9:37So now that we understand that definition and the distinction
- 9:39between profit and
- 9:40SPEAKER_01: cash,
- 9:40SPEAKER_01: let's go back to that three months of holding on to having a runway,
- 9:45SPEAKER_01: basically.
- 9:46SPEAKER_01: Where am I figuring out?
- 9:47SPEAKER_01: I want to figure out that number if I'm a small business.
- 9:50SPEAKER_01: Am I looking at my profit for the month and saying,
- 9:53SPEAKER_01: I got to have that amount back in the business?
- 9:56SPEAKER_01: Or am I looking at my revenue and saying, I need to have that much?
- 9:59SPEAKER_01: I want to come to a number and make a decision on my three-month runway.
- 10:04SPEAKER_01: Okay.
- 10:04SPEAKER_00: Yeah.
- 10:04SPEAKER_00: So what's funny is that you said revenue and you said profit,
- 10:07SPEAKER_00: but I look at operating expense,
- 10:09SPEAKER_00: right?
- 10:10SPEAKER_00: What does it take?
- 10:11SPEAKER_00: What does it take to just stay alive?
- 10:14SPEAKER_00: I got to pay utilities.
- 10:15SPEAKER_00: I got to pay rent.
- 10:16SPEAKER_00: I might have some employee salaries.
- 10:18SPEAKER_00: I might have,
- 10:19SPEAKER_00: you know,
- 10:20SPEAKER_00: other things,
- 10:21SPEAKER_00: subscriptions,
- 10:21SPEAKER_00: software subscriptions,
- 10:23SPEAKER_00: just to keep the business running.
- 10:25If that's $10,000 a month to do that,
- 10:27then that's the 10,000 that you need three times of.
- 10:30SPEAKER_00: So $30,000 of that.
- 10:32SPEAKER_00: So you can at least pay your fixed cost.
- 10:34SPEAKER_00: And most people get confused on what's fixed and what's variable.
- 10:39Believe it or not,
- 10:39I do this exercise during the course where most people get this
- 10:43wrong.
- 10:44SPEAKER_00: What's the difference between a fixed and a variable cost?
- 10:46SPEAKER_00: And I'll just ask people.
- 10:47I don't want to put you on the spot because if you get it
- 10:49wrong,
- 10:50you can look.
- 10:51SPEAKER_01: I don't mind.
- 10:52SPEAKER_01: Something on the spot.
- 10:53SPEAKER_01: So fixed costs, I mean, my rent would be fixed, right?
- 10:56SPEAKER_01: Okay.
- 10:56SPEAKER_01: What about utilities?
- 10:59I feel utilities would be variable because I don't know the
- 11:02amount of electricity
- 11:03SPEAKER_01: that I'm using on a daily basis in my office or in my business.
- 11:06SPEAKER_00: All right.
- 11:07SPEAKER_00: So that's the classic understanding of fixed and variable.
- 11:10But in the accounting sense,
- 11:14fixed and variable doesn't mean that the amount varies.
- 11:19SPEAKER_00: It doesn't mean.
- 11:21SPEAKER_00: It means that I only pay it if I make a sale.
- 11:25SPEAKER_00: That's what makes it variable.
- 11:27SPEAKER_00: Fixed cost is I have to pay it even if I make zero sales.
- 11:31SPEAKER_00: So your air conditioning bill in July in Austin is fixed.
- 11:36SPEAKER_00: You still have to pay it.
- 11:37SPEAKER_00: If you make zero sales that month, you still have to pay it.
- 11:40SPEAKER_00: So everything that's fixed should be in your operating expense.
- 11:43SPEAKER_00: Stuff I have to pay regardless.
- 11:45Everything that's variable goes into the top,
- 11:48which is cost of goods sold.
- 11:49SPEAKER_00: I only paid it because I made a sale.
- 11:52SPEAKER_00: I paid sales commissions because I made a sale.
- 11:55SPEAKER_00: I paid the cost of goods sold, what it costs for this t-shirt.
- 11:59SPEAKER_00: when I make the sale, right?
- 12:01SPEAKER_00: So that's the difference.
- 12:04SPEAKER_01: So if I have shipping,
- 12:06SPEAKER_01: if I'm an e-commerce entrepreneur,
- 12:08SPEAKER_01: shipping would be up there,
- 12:09SPEAKER_01: obviously,
- 12:10SPEAKER_01: in terms of your cost of goods sold.
- 12:13You've got the shipping revenue that comes in,
- 12:14but you've got the shipping expense.
- 12:17SPEAKER_01: But that's a variable, right?
- 12:18Because you don't know what shipping is going to be like
- 12:21because you don't know how
- 12:22SPEAKER_01: many orders are potentially going out the door,
- 12:24SPEAKER_00: correct?
- 12:24SPEAKER_00: That's right, yeah.
- 12:25SPEAKER_00: And you only pay it when you ship something.
- 12:27SPEAKER_00: And hopefully, you're only shipping stuff when you...
- 12:29SPEAKER_00: Sell it.
- 12:30SPEAKER_00: Yeah, exactly.
- 12:31SPEAKER_00: I hope so.
- 12:32SPEAKER_00: I hope so.
- 12:34SPEAKER_00: Otherwise, where's it going?
- 12:36SPEAKER_01: Yeah, you better find out.
- 12:38SPEAKER_01: Somebody better keep tabs on that.
- 12:40SPEAKER_01: So speaking of inventory, this is a big area.
- 12:43Just the management of inventory in e-commerce is an incredible
- 12:46challenge.
- 12:48SPEAKER_01: But inventory drains cash, right?
- 12:50SPEAKER_01: You're putting out capital, right?
- 12:52SPEAKER_01: You're putting out money to buy a good.
- 12:54SPEAKER_01: You have to move that through the cycle quickly,
- 12:56SPEAKER_01: get it out the door so you can get that revenue back in and continue.
- 13:00SPEAKER_01: What kind of process is that just on cash flow?
- 13:03SPEAKER_01: And how do I look at inventory?
- 13:06SPEAKER_01: Just how do I look at it all when it comes to inventory?
- 13:08SPEAKER_00: Yeah, super interesting because that's a huge one, right?
- 13:10SPEAKER_00: Especially in e-commerce.
- 13:12SPEAKER_00: So let me start by saying this.
- 13:14SPEAKER_00: This is my philosophy on inventory.
- 13:18Do you know some families have this thing around Christmas time
- 13:22called Elf on the Shelf?
- 13:23SPEAKER_00: You ever heard that?
- 13:24SPEAKER_02: Oh my God.
- 13:30SPEAKER_01: Yes, I've heard.
- 13:31SPEAKER_01: Yeah, we participate.
- 13:32In fact,
- 13:33the folks from Elf on the Shelf were at,
- 13:35the founders were at the SBDC conference.
- 13:38SPEAKER_01: There you go.
- 13:39SPEAKER_01: Yeah, so they got help from the SBDC to build their business.
- 13:42SPEAKER_01: And yes, I laugh, I chuckle because it's a lot of, the Elf on the Shelf,
- 13:47SPEAKER_01: It's a big thing.
- 13:47SPEAKER_01: It's a big thing out there.
- 13:49And the whole thing is that this elf on the shelf is supposed
- 13:52to be mischievous,
- 13:53right?
- 13:54You don't want this guy running around your house creating
- 13:57mischief,
- 13:58right?
- 13:58SPEAKER_00: That's called elf on the shelf.
- 14:00SPEAKER_00: Well, I have nicknamed inventory wealth on the shelf.
- 14:05SPEAKER_00: Oh, man.
- 14:06SPEAKER_00: You don't want that there either, right?
- 14:08SPEAKER_00: And people ask me, well, how do I know if it's too old?
- 14:10SPEAKER_00: I said, well, that's really easy.
- 14:11SPEAKER_00: I mean, inventory is too old if you go out there and blow on it.
- 14:14SPEAKER_00: And they go, what?
- 14:15SPEAKER_00: Yeah.
- 14:16If you blow on it and dust bunnies come off the top of it,
- 14:18it's been there too long.
- 14:21SPEAKER_01: First of all, have you trademarked this?
- 14:23SPEAKER_01: This is a great name, Elf on the Shelf.
- 14:25SPEAKER_01: I love this.
- 14:26SPEAKER_00: No, I don't know why.
- 14:28SPEAKER_00: I've said it for a long time since Elf on the Shelf.
- 14:30SPEAKER_00: I thought it was funny.
- 14:32SPEAKER_00: But here's the thing, right?
- 14:34SPEAKER_00: Is that there is a such thing as the perfect amount of inventory, right?
- 14:39And you use a calculation called PAR,
- 14:41or it's periodic automatic reordering.
- 14:44SPEAKER_00: And the basic calculation is this,
- 14:46the average number sold per month divided by the number of
- 14:51times I can get it per
- 14:53SPEAKER_00: month.
- 14:53SPEAKER_00: So let me give you an example.
- 14:57SPEAKER_00: I used to run bars in St.
- 14:58SPEAKER_00: Louis.
- 15:00SPEAKER_00: Let's just say I sold 200 cases of Budweiser in a month.
- 15:04SPEAKER_00: So there's 200 average sold per month.
- 15:07SPEAKER_00: And if I divide that by the number of times I could get it per month,
- 15:11SPEAKER_00: which is once a week,
- 15:12because they would come in on Monday and I would order and the
- 15:15order would show up
- 15:16SPEAKER_00: on Wednesdays.
- 15:17SPEAKER_00: So that's 200 divided by four.
- 15:19SPEAKER_00: That means I need 50 on the shelf.
- 15:21SPEAKER_00: At the beginning of the week, I need 50.
- 15:24SPEAKER_00: Well,
- 15:24what most bar owners would do and what most business owners do
- 15:28is they go in,
- 15:28SPEAKER_00: they look at their shelf and go,
- 15:30SPEAKER_00: oh,
- 15:30SPEAKER_00: give me five of these and 10 of those and 40 of those.
- 15:32SPEAKER_00: And they just kind of go with their gut what they think is gonna happen.
- 15:36SPEAKER_00: That's how you end up with too much inventory.
- 15:38SPEAKER_00: Because me,
- 15:40SPEAKER_00: what I did differently was I would walk in and go,
- 15:43SPEAKER_00: oh,
- 15:43SPEAKER_00: we've got 60 cases of Budweiser.
- 15:46SPEAKER_00: I don't need 50, so let's not order any Budweiser.
- 15:49SPEAKER_00: Or I'd say, we got 30 cases of Budweiser.
- 15:53SPEAKER_00: I'll order 20.
- 15:54SPEAKER_00: Only back to 50 because that's the thing.
- 15:57SPEAKER_00: You want to keep up.
- 15:58SPEAKER_00: Inventory is supposed to keep up with the sales value.
- 16:01SPEAKER_00: Other than that, you have too much, so it sits longer.
- 16:05SPEAKER_00: Does that make sense?
- 16:06SPEAKER_00: Yeah, absolutely.
- 16:08In the course,
- 16:08I've got this whole master spreadsheet that helps you break it
- 16:11out by a skew.
- 16:12SPEAKER_00: So when somebody says,
- 16:13SPEAKER_00: hey,
- 16:13SPEAKER_00: we need to reduce inventory,
- 16:16SPEAKER_00: I know exactly what items have too much just based on this spreadsheet.
- 16:20SPEAKER_01: Okay.
- 16:21SPEAKER_00: Oh, I love that.
- 16:22SPEAKER_01: I love that.
- 16:22SPEAKER_01: That's a huge because I think it's still,
- 16:25SPEAKER_01: you know,
- 16:25SPEAKER_01: this,
- 16:26SPEAKER_01: especially in the early stages,
- 16:28SPEAKER_01: it's a big mystery,
- 16:29SPEAKER_01: right?
- 16:29SPEAKER_01: And you got to be careful because next thing you know,
- 16:33you're sitting on way too much inventory and you don't have
- 16:37wealth on the shelf in
- 16:38SPEAKER_01: that situation.
- 16:39SPEAKER_01: You know, it's the opposite of a wealth, whatever that word is.
- 16:42SPEAKER_01: I'm sure you'll come up with it.
- 16:44SPEAKER_00: You know what's funny?
- 16:45SPEAKER_00: Here's a story, right?
- 16:47SPEAKER_00: A story.
- 16:47SPEAKER_00: I was working with a tire dealer.
- 16:50SPEAKER_00: And if you ever work,
- 16:51SPEAKER_00: if you're a consultant like me or whatever,
- 16:53SPEAKER_00: every time you go talk to a client at their location,
- 16:58all want to take you on a tour right hey come check out my
- 17:00stuff right and we go
- 17:01think about a tire dealer you've probably been to one of those
- 17:04things where there's
- 17:05a front lobby there's the desk where you make the transaction
- 17:08then there's bays
- 17:09where they do the work and then behind that is a small
- 17:12warehouse right yeah where
- 17:14they keep the tires so i don't know what it is every time i'm
- 17:18with a business owner
- 17:19SPEAKER_00: that has inventory as soon as they open the warehouse door it's like
- 17:23SPEAKER_00: Like a big glow comes out of it and they just love it so much.
- 17:26SPEAKER_00: Look at all this inventory I got.
- 17:29SPEAKER_00: And I'm not seeing the glow.
- 17:30SPEAKER_00: I'm seeing dollar signs just sitting there hanging all around.
- 17:34SPEAKER_00: So I'm not big on tires.
- 17:37SPEAKER_00: It's not my thing.
- 17:38SPEAKER_00: I don't get jazzed up on tires.
- 17:40SPEAKER_00: And to me,
- 17:41SPEAKER_00: The ones that stood out is that they were huge.
- 17:44SPEAKER_00: I couldn't spread my arms wide enough to get,
- 17:47SPEAKER_00: I mean,
- 17:48SPEAKER_00: these are big tires and they were taller than I was.
- 17:51SPEAKER_00: I said, oh my God.
- 17:52SPEAKER_00: I said, how much do those cost?
- 17:54SPEAKER_00: He goes, well, it cost me $3,500 and I charged 7,000.
- 17:59a tire okay right because these are huge monster tires for big
- 18:02i don't know it was
- 18:04up pacific northwest a lot of snow a lot of things i mean like
- 18:07you know they have
- 18:07to move so i'm like going one two three and i start counting
- 18:12them said there's 16
- 18:14SPEAKER_00: tires here 16 times 3500 he's got fifty thousand dollars in tires
- 18:22just sitting on the shelf sitting there right in the warehouse
- 18:25yeah fifty thousand
- 18:26dollars in tires and i said well how many do you sell a month
- 18:30he goes sometimes two
- 18:32SPEAKER_00: maybe three
- 18:33SPEAKER_00: Ooh.
- 18:34SPEAKER_00: And so why do you got 15, 16 of them?
- 18:38SPEAKER_00: He goes, well, in case there's a run on them.
- 18:40SPEAKER_00: I'm the only guy in town that has them in stock.
- 18:42SPEAKER_00: I'm like going, yeah, but you can do that with four.
- 18:44SPEAKER_00: You can do that with three, right?
- 18:46SPEAKER_00: Running it down to the right level actually makes more sense.
- 18:49SPEAKER_00: And I said, you'd put $35,000 in your pocket this quarter, right?
- 18:54SPEAKER_00: Two, two, two.
- 18:55SPEAKER_00: If you sold two a month, there's six.
- 18:57SPEAKER_00: You run it down.
- 18:57SPEAKER_00: Right.
- 18:58SPEAKER_00: you know, or two or three a month.
- 19:00SPEAKER_00: It ends up being about $35,000.
- 19:03SPEAKER_00: He goes, how do I put that in my pocket?
- 19:04SPEAKER_00: I said, first, you just don't do anything.
- 19:08SPEAKER_00: You don't have to do anything.
- 19:09SPEAKER_00: And it goes into your,
- 19:10SPEAKER_00: once you sell the two,
- 19:11SPEAKER_00: you get the money for the sale and then don't reorder.
- 19:14SPEAKER_00: Yeah.
- 19:15SPEAKER_00: And then don't reorder until you get down to four.
- 19:18SPEAKER_00: Right.
- 19:19And then you start to reorder only up to four and you keep
- 19:21about four there.
- 19:22SPEAKER_00: So you don't, you got a safety amount.
- 19:25SPEAKER_00: And that's how you increase cash flow by keeping at the right rate.
- 19:30SPEAKER_00: And if you have too much, it's the easiest thing in the world.
- 19:33SPEAKER_00: Through attrition, you get the money coming in and no money going out.
- 19:38SPEAKER_01: So all he had to do was just look at past sales,
- 19:43SPEAKER_01: look at seasonality,
- 19:44SPEAKER_01: and see,
- 19:44SPEAKER_01: you know,
- 19:46SPEAKER_01: if there is a run,
- 19:47SPEAKER_01: you know,
- 19:47SPEAKER_01: having four in stock or five,
- 19:49SPEAKER_01: you know,
- 19:49SPEAKER_01: having six of these in stock would be enough.
- 19:52SPEAKER_01: And that's it.
- 19:52SPEAKER_01: I'm good with that.
- 19:53SPEAKER_01: And then not continue to order.
- 19:55SPEAKER_01: But he probably continues to just add on.
- 19:57SPEAKER_01: Every time he sells, he goes and gets two more, right?
- 20:00SPEAKER_01: He keeps bringing them in.
- 20:01SPEAKER_00: Yeah, we all do that.
- 20:02SPEAKER_00: I sold five, I need five, right?
- 20:03SPEAKER_00: Yeah.
- 20:04SPEAKER_00: Not necessarily.
- 20:05SPEAKER_00: You need enough to keep up with your sales.
- 20:07SPEAKER_00: That determines your cadence.
- 20:09SPEAKER_00: That determines your momentum.
- 20:10And I'll tell you,
- 20:13every vendor in the world is going to come in with some big
- 20:15offer.
- 20:15SPEAKER_00: They say, hey, we got this special on cotton candy vodka.
- 20:20SPEAKER_00: Buy one case, get three free.
- 20:22Well,
- 20:23really what they're doing is they're pushing their inventory
- 20:25problem to you.
- 20:28SPEAKER_00: Because it's sitting on their shelf too long and they go,
- 20:31SPEAKER_00: I don't care,
- 20:31SPEAKER_00: just get some cash for it.
- 20:33SPEAKER_00: Just get it out of here.
- 20:34And that's basically what they've done is they've shifted their
- 20:36own problem to you.
- 20:38And that's how I ended up with three cases of cotton candy
- 20:40vodka that I had to give away.
- 20:45SPEAKER_00: Wow.
- 20:45SPEAKER_01: That's a, that sounds very interesting tasting cotton candy.
- 20:48SPEAKER_01: No, it's terrible.
- 20:49SPEAKER_01: Don't even try it.
- 20:51SPEAKER_01: Well,
- 20:52SPEAKER_01: that,
- 20:52SPEAKER_01: that,
- 20:53SPEAKER_01: that is,
- 20:53SPEAKER_01: that is interesting in the,
- 20:55SPEAKER_01: you know,
- 20:55SPEAKER_01: that,
- 20:55SPEAKER_01: that,
- 20:56SPEAKER_01: uh,
- 20:56SPEAKER_01: you know,
- 20:57SPEAKER_01: model.
- 20:57SPEAKER_01: I mean,
- 20:58SPEAKER_01: first,
- 20:58SPEAKER_01: you know,
- 20:58SPEAKER_01: as soon as you sell five,
- 20:59SPEAKER_01: you feel like you got to get five in,
- 21:01SPEAKER_01: but the,
- 21:02SPEAKER_01: the vendor,
- 21:03SPEAKER_01: uh,
- 21:04SPEAKER_01: makes it making,
- 21:05SPEAKER_01: um,
- 21:05SPEAKER_01: inventory your problem by giving you an incentive,
- 21:08SPEAKER_01: right?
- 21:08SPEAKER_01: And we all can fall for incentives very easily, right?
- 21:10SPEAKER_01: Like, Oh,
- 21:11SPEAKER_01: That's such a great deal.
- 21:13SPEAKER_01: Yes.
- 21:14SPEAKER_01: If I do that now,
- 21:15I'm going to be the only person in town or the only person
- 21:17online that has that big
- 21:19SPEAKER_01: hoard of inventory,
- 21:20SPEAKER_01: but it may not matter.
- 21:21SPEAKER_01: That's right.
- 21:22SPEAKER_00: At the end of the day.
- 21:22SPEAKER_00: Or by,
- 21:23SPEAKER_00: hey,
- 21:23SPEAKER_00: buy five cases of swimsuits at 25 or 30% off in December,
- 21:28SPEAKER_00: but you still got to hold them until May.
- 21:31SPEAKER_00: Right.
- 21:32SPEAKER_00: That means cash is out for five months.
- 21:35SPEAKER_01: Yes,
- 21:35and you don't have enough for marketing now to run the
- 21:38marketing to sell the
- 21:39SPEAKER_01: product that you just acquired a massive inventory on.
- 21:44SPEAKER_01: That's great.
- 21:44Now,
- 21:45I don't want people to think that you should never take the
- 21:47discount.
- 21:47I actually built a calculator that tells you when you should
- 21:50take the discount,
- 21:50SPEAKER_00: and it takes into consideration
- 21:53SPEAKER_00: your operating cash member.
- 21:55SPEAKER_00: We said how much cash to have on hand.
- 21:57SPEAKER_00: Yeah.
- 21:57SPEAKER_00: And it will tell you if you do this,
- 21:59SPEAKER_00: your operating cash will go below the,
- 22:01SPEAKER_00: you know,
- 22:01SPEAKER_00: the level and you got to make a choice,
- 22:03SPEAKER_00: but it'll make a recommendation.
- 22:04SPEAKER_00: Take the discount or don't take the discount.
- 22:07SPEAKER_01: Oh, that's great.
- 22:08SPEAKER_01: It's so easy.
- 22:09SPEAKER_01: So, so easy when you have that, that, you know,
- 22:13SPEAKER_01: technical assistance in making those decisions.
- 22:16SPEAKER_01: I appreciate that.
- 22:17SPEAKER_01: Tell me about early warning signs with cash flow trouble.
- 22:22SPEAKER_01: What would one be looking at,
- 22:24whether it's on a P&L or a cash flow report or simply talking
- 22:29to your accountant?
- 22:30SPEAKER_01: What are you looking for?
- 22:32SPEAKER_00: The first thing that's going to happen is you're going to feel it.
- 22:35SPEAKER_00: And as the business owner, you're going to feel it.
- 22:36SPEAKER_00: You're going to say, oh, my business feels clunky.
- 22:39Like I'm always waiting for money to come in before I can do
- 22:41something else.
- 22:42SPEAKER_00: It's not smooth, right?
- 22:43SPEAKER_00: I mean, you're just always waiting.
- 22:46SPEAKER_00: And mainly that's a timing issue.
- 22:47SPEAKER_00: Remember, cash flow is all about the timing of money.
- 22:50SPEAKER_00: There's two components to cash flow.
- 22:53SPEAKER_00: One is cash generating activities.
- 22:55SPEAKER_00: The other is cash conversion activities.
- 22:57SPEAKER_00: And let me kind of explain the difference.
- 23:00And cash generating activities starts with sales and whatever
- 23:04you spend and how you
- 23:06SPEAKER_00: price it all the way to profit.
- 23:08SPEAKER_00: That's how money comes into the company.
- 23:10SPEAKER_00: So I look at that as vertical analysis.
- 23:12Start with sales and just start subtracting things out until we
- 23:14got the profit,
- 23:15right?
- 23:16SPEAKER_00: That's how much money we got.
- 23:17SPEAKER_00: The other part of that is conversion.
- 23:19SPEAKER_00: How long does it take for this to happen?
- 23:22SPEAKER_00: Just because I made a sale,
- 23:23SPEAKER_00: if I'm collecting invoices in 30 days,
- 23:25SPEAKER_00: what I sell in January that shows up on the P&L,
- 23:28SPEAKER_00: the profit and loss statement,
- 23:30SPEAKER_00: I actually don't see the cash in the bank account until February.
- 23:34SPEAKER_00: So understanding those two components run hand in hand,
- 23:38SPEAKER_00: but they're offset in a lot of cases,
- 23:40SPEAKER_00: meaning
- 23:41SPEAKER_00: You know, if I'm paying my bills in 30 days, same way.
- 23:43I might recognize the expense in January,
- 23:45but not write the check until February.
- 23:48SPEAKER_00: So it's one of those things that you have to look at the timing.
- 23:50What bankers will look at is called mismatched accounts
- 23:54receivable and accounts payable.
- 23:56SPEAKER_00: That's the difference between money coming in and money going out.
- 23:59SPEAKER_00: For instance, I had a client that was getting paid in 34 days, right?
- 24:05SPEAKER_00: So 34 days.
- 24:06SPEAKER_00: Think about it.
- 24:06SPEAKER_00: I give you an invoice, 34 days later, you pay it, right?
- 24:10SPEAKER_00: Seems pretty normal.
- 24:11SPEAKER_01: Yeah.
- 24:12SPEAKER_00: And he was paying his invoice in 56 days, on average, 56 days.
- 24:17So he would get the invoice,
- 24:18and then almost two months later,
- 24:19he would pay for it.
- 24:21SPEAKER_00: Wow.
- 24:22SPEAKER_00: Now, think about that.
- 24:23SPEAKER_00: He's getting paid in 34 days, paying in 56 days.
- 24:27SPEAKER_00: That's a red flag.
- 24:28SPEAKER_00: That's called ARAP mismatch.
- 24:30SPEAKER_00: The banker would say, you're getting paid.
- 24:33SPEAKER_00: How come you're not paying?
- 24:34SPEAKER_00: What's happening in the middle?
- 24:35SPEAKER_00: Right.
- 24:36SPEAKER_00: Right.
- 24:37SPEAKER_00: Why are you waiting so long to pay?
- 24:39SPEAKER_00: Now...
- 24:40SPEAKER_00: Sometimes sitting on your payables helps with your cash flow.
- 24:43SPEAKER_00: It keeps money in the company longer.
- 24:45But that big mismatch also could indicate that you're doing
- 24:49something with cash in
- 24:50SPEAKER_00: the middle and you're waiting because you don't really have it.
- 24:53SPEAKER_00: It came in, but something happened.
- 24:55SPEAKER_00: Maybe you bought a boat.
- 24:56I mean,
- 24:57you know,
- 24:57people just kind of guess at what they take out of the
- 24:59business.
- 24:59SPEAKER_00: They go, I need money because I'm going to Cancun.
- 25:02SPEAKER_00: And they take a vacation fund and go to Cancun.
- 25:06SPEAKER_01: Right.
- 25:07SPEAKER_01: Interesting.
- 25:07SPEAKER_01: Okay.
- 25:08SPEAKER_01: Well, I mean, that's a, all right.
- 25:09SPEAKER_01: So those are, those are the trouble signs that people look for.
- 25:12SPEAKER_01: And,
- 25:13SPEAKER_01: you know,
- 25:13SPEAKER_01: and I get it,
- 25:14SPEAKER_01: you know,
- 25:14SPEAKER_01: sometimes,
- 25:15SPEAKER_01: you know,
- 25:15SPEAKER_01: that,
- 25:16SPEAKER_01: you know,
- 25:16SPEAKER_01: when you try to time it,
- 25:18SPEAKER_01: you know,
- 25:18SPEAKER_01: I've seen this happen to where you,
- 25:21SPEAKER_01: you know,
- 25:21SPEAKER_01: they feel like if I just sit on it a little bit longer,
- 25:23SPEAKER_01: sit on my cash a little bit longer,
- 25:25SPEAKER_01: everything will be okay.
- 25:26SPEAKER_01: But
- 25:27SPEAKER_01: You know,
- 25:27I think the mentality is you're probably sitting on it because
- 25:31you don't actually
- 25:31SPEAKER_01: have it.
- 25:32SPEAKER_01: You have put it elsewhere and you need to keep it in there.
- 25:34SPEAKER_01: So what do you suggest somebody does in a situation like that?
- 25:38SPEAKER_01: I mean, setting up separate having.
- 25:40SPEAKER_01: you know, multiple bank accounts.
- 25:42SPEAKER_01: You know,
- 25:43SPEAKER_01: if I know that I owe my vendors this,
- 25:45SPEAKER_01: as soon as I get the,
- 25:47SPEAKER_01: you know,
- 25:48SPEAKER_01: I move money over and kind of build,
- 25:50SPEAKER_01: you know,
- 25:50SPEAKER_01: different,
- 25:50SPEAKER_01: you know,
- 25:50SPEAKER_01: have different bank accounts to track things.
- 25:53SPEAKER_01: Yeah.
- 25:54SPEAKER_00: A couple of different techniques I use.
- 25:55SPEAKER_00: One is called the fast money formula.
- 25:57And that kind of helps you balance how much inventory to have
- 26:01to how soon you pay
- 26:02SPEAKER_00: to how soon you get paid.
- 26:04SPEAKER_00: Right.
- 26:04SPEAKER_00: So, and it's the concept called the financial gap.
- 26:08SPEAKER_00: And every company has a financial gap,
- 26:09SPEAKER_00: and that's the difference between money coming in and money going out.
- 26:12SPEAKER_00: And you want the gap to be small.
- 26:14SPEAKER_00: Think about that in your mind.
- 26:15SPEAKER_00: I mean, is it easier to jump over a big gap or a small gap?
- 26:18SPEAKER_00: So that's one of the ways that you can do that.
- 26:20SPEAKER_00: The other thing is this notion of how much do you need, right?
- 26:26SPEAKER_00: Everybody kind of can figure out how much they have.
- 26:29SPEAKER_00: And believe it or not,
- 26:31SPEAKER_00: in the finance world,
- 26:32SPEAKER_00: we call that working capital,
- 26:34SPEAKER_00: which is pretty much your current assets minus your current liabilities.
- 26:38SPEAKER_00: That's called your working capital.
- 26:40SPEAKER_00: And if you're new and these are kind of terms that are new to folks,
- 26:44SPEAKER_00: current assets,
- 26:44SPEAKER_00: I want you to think about your checking account.
- 26:46SPEAKER_00: That's a current asset.
- 26:48Current liability,
- 26:49that's your credit card or your line of credit if you've got
- 26:51one of those.
- 26:52SPEAKER_00: Well, that's a current liability.
- 26:54So if it's current assets minus current liabilities and I've
- 26:57got $100 in my
- 26:58SPEAKER_00: checking account and I owe $50 in my credit card,
- 27:02SPEAKER_00: 100 minus 50 equals 50.
- 27:03SPEAKER_00: My working capital, what I got left to work with is 50 bucks.
- 27:07SPEAKER_00: Well, that tells you about how much you have.
- 27:09SPEAKER_00: It doesn't tell you how much you need, right?
- 27:11SPEAKER_00: And nobody's calculating that up.
- 27:13And that's what I teach people to do is how much does my
- 27:15business need to run smoothly?
- 27:18SPEAKER_00: Right.
- 27:18SPEAKER_00: And it's the same calculation I teach.
- 27:20SPEAKER_00: I probably didn't tell you this,
- 27:21SPEAKER_00: but I teach at the Graduate School of Colorado,
- 27:23SPEAKER_00: the Graduate School of Banking.
- 27:25And I'm the small business banking expert and I teach community
- 27:28bankers how to work
- 27:29SPEAKER_00: with small businesses.
- 27:31And this calculation is the one that a lot of banks use to
- 27:34calculate how much you
- 27:35SPEAKER_00: should have on a line of credit.
- 27:38SPEAKER_02: Oh, interesting.
- 27:39SPEAKER_00: So some business owners will go in and say, hey, I'm in trouble.
- 27:42SPEAKER_00: I need a loan.
- 27:43SPEAKER_00: And the banker will say, well, how much you need?
- 27:45SPEAKER_00: And the business owner will go, I don't know how much you give me.
- 27:52That's the first step in telling the bank you don't know what
- 27:54you're talking about.
- 27:56SPEAKER_00: Right.
- 27:56SPEAKER_00: You don't even know how to run your business.
- 27:58SPEAKER_00: So you're maybe not a good risk.
- 28:00SPEAKER_00: So what I teach folks to do is calculate this up.
- 28:02SPEAKER_00: You like, oh, this is how much I have.
- 28:06SPEAKER_00: This is how much I need.
- 28:07SPEAKER_00: The difference is what I need on a line of credit.
- 28:10SPEAKER_00: Right.
- 28:11SPEAKER_00: Got it.
- 28:11SPEAKER_00: To cover the gap.
- 28:12SPEAKER_00: Perfect.
- 28:12SPEAKER_00: To cover that gap.
- 28:13SPEAKER_00: Yeah.
- 28:14SPEAKER_00: So.
- 28:15SPEAKER_00: And I know it's hard to talk about on a podcast like that,
- 28:18SPEAKER_00: but realize that none of this is gut.
- 28:21SPEAKER_00: All of it is mathematical.
- 28:23There's a mathematical formula for all of it that you can use
- 28:27to make better
- 28:28SPEAKER_00: decisions and keep cash in your bank account longer.
- 28:32SPEAKER_00: Love it.
- 28:32SPEAKER_01: Love it.
- 28:33SPEAKER_01: All right.
- 28:33SPEAKER_01: Well, let's get into what you do and what you teach.
- 28:35SPEAKER_01: Let's talk, first of all, about the seven minute conversation.
- 28:38SPEAKER_01: What is it?
- 28:39SPEAKER_01: How does it work?
- 28:40SPEAKER_01: How is it going to benefit me to understand cash flow management and just
- 28:43SPEAKER_01: financial,
- 28:44SPEAKER_01: I guess,
- 28:45SPEAKER_00: literacy?
- 28:45SPEAKER_00: There it is.
- 28:46SPEAKER_00: All right.
- 28:47SPEAKER_00: So, you know, during COVID, I wrote books.
- 28:50SPEAKER_00: I watch TV and I wrote books.
- 28:53SPEAKER_00: I love it.
- 28:54SPEAKER_00: I originally wrote a book called Don't Be a Dumb Business Owner.
- 28:58SPEAKER_00: Right.
- 28:58SPEAKER_00: I like it.
- 28:59SPEAKER_00: The reason I'm telling you that, don't be a dumb business owner.
- 29:03And the title of that came through when I was running through
- 29:05my own cash flow problem.
- 29:08SPEAKER_00: So my own cash flow problem,
- 29:09SPEAKER_00: I'm sitting at the kitchen table and I'm like going,
- 29:11SPEAKER_00: man,
- 29:11SPEAKER_00: I'm not dumb.
- 29:12SPEAKER_00: I just don't understand my business.
- 29:13And you know how kind of lightning bolts go off in your head
- 29:16and you're like,
- 29:16oh,
- 29:17that fits.
- 29:17SPEAKER_00: You know, dumb, don't understand my business.
- 29:20But I got to write this thing that became the basis of the
- 29:24clear path to cash.
- 29:25SPEAKER_00: It's eight steps to optimizing cash in a business, right?
- 29:28SPEAKER_00: Or eight different techniques.
- 29:30And chapter three was this technique I call the Home Run
- 29:34Financial System.
- 29:35And I call it the Home Run Financial System because it touches
- 29:38all the bases.
- 29:40SPEAKER_00: You're like, what does that mean?
- 29:41SPEAKER_00: Well, most business owners don't look at all three financial statements.
- 29:45SPEAKER_00: They'll look at the income statement because that's their report card.
- 29:47SPEAKER_00: They judge their whole business off of that one statement.
- 29:51SPEAKER_00: But like the bank account is only a good or bad day,
- 29:54the income statement is only going to tell you if you have a
- 29:56good or bad month or
- 29:57SPEAKER_00: quarter or year,
- 29:59SPEAKER_00: and then it starts over,
- 30:00SPEAKER_00: right?
- 30:01The reason it starts over is because the profit or the loss at
- 30:04the bottom gets
- 30:05SPEAKER_00: moved onto the balance sheet and the section is called retained earnings.
- 30:09SPEAKER_00: That's really the accumulation of all your profit or losses.
- 30:13SPEAKER_00: Well, the balance sheet is something that most people look at and go, uh,
- 30:18SPEAKER_00: Yep.
- 30:18SPEAKER_00: Those two numbers match.
- 30:19SPEAKER_00: It's supposed to match.
- 30:20SPEAKER_00: Yeah, that's good.
- 30:22SPEAKER_00: Right.
- 30:23SPEAKER_00: That's about it.
- 30:24SPEAKER_00: But it is the culmination of every decision you've ever made.
- 30:27SPEAKER_00: Right.
- 30:28It's what you own and where the money came from to buy the
- 30:31stuff that you own.
- 30:32SPEAKER_00: Right.
- 30:32SPEAKER_00: Did I take it in a loan?
- 30:33SPEAKER_00: That's the liability side.
- 30:35SPEAKER_00: Did I put it in myself or my investors?
- 30:36SPEAKER_00: That's the equity side.
- 30:37SPEAKER_00: Right.
- 30:38SPEAKER_00: So what I have and where the money came from to do what I have.
- 30:41SPEAKER_00: Right.
- 30:43SPEAKER_00: So.
- 30:45SPEAKER_00: When I started to look at these things collectively,
- 30:48SPEAKER_00: I'm like,
- 30:48SPEAKER_00: oh,
- 30:48SPEAKER_00: that's too much to do all this financial analysis on a business.
- 30:52So I put together six calculations that showed the biggest
- 30:54problems on all three.
- 30:57SPEAKER_00: And I take three calculations from the income statement.
- 31:01SPEAKER_00: I take two from the balance sheet and one from the cash flow statement.
- 31:05SPEAKER_00: There's six calculations.
- 31:06SPEAKER_00: That's it.
- 31:06If you don't know how to analyze financial statements,
- 31:09start with this course.
- 31:11SPEAKER_00: Start with it.
- 31:11SPEAKER_00: And it's free, by the way.
- 31:13SPEAKER_00: If you go to cashflowmike.com,
- 31:14you can get the video course and the spreadsheet that goes with
- 31:17it for free.
- 31:18SPEAKER_00: Just go to the top of the web page.
- 31:21SPEAKER_00: You know, enter here and get the course for free.
- 31:24SPEAKER_00: We'll put a link in the show notes for that, for sure.
- 31:28SPEAKER_00: So the reason this book came about,
- 31:30SPEAKER_00: The Sedimented Conversation,
- 31:31SPEAKER_00: is that when I wrote chapter three,
- 31:33SPEAKER_00: I'm like,
- 31:33SPEAKER_00: nobody's going to read a hundred page chapter.
- 31:36SPEAKER_00: So I summarized it in the dumb book, right?
- 31:41SPEAKER_00: That's why I tell people, hey, you got my dumb book?
- 31:43SPEAKER_00: Right.
- 31:44I summarized it in the dumb book and then wrote the
- 31:46seven-minute conversation.
- 31:47And the reason I called it the seven-minute conversation is
- 31:49because I could do all
- 31:50SPEAKER_00: six of these calculations and learn from it in seven minutes.
- 31:55SPEAKER_00: And believe it or not, it became one of the most popular seminars I did.
- 31:59SPEAKER_00: People still ask me to this day.
- 32:01I've probably done it 500 times live where I just talk about
- 32:06the seven-minute conversation.
- 32:07SPEAKER_00: Like I said,
- 32:08I'm going to do it for the third time at the SBDC conference in
- 32:12September this
- 32:13SPEAKER_00: year.
- 32:14SPEAKER_01: So, all right.
- 32:15SPEAKER_01: Now I got to pause for a second and say, how did you get into this?
- 32:18SPEAKER_01: What brought you to this world of finance?
- 32:22SPEAKER_01: What was the light bulb moment you had?
- 32:25SPEAKER_00: Well,
- 32:26SPEAKER_00: I think you said at the top of the show,
- 32:27SPEAKER_00: you're like going,
- 32:29SPEAKER_00: Mike was a state trooper for seven years.
- 32:31SPEAKER_00: Yeah.
- 32:31SPEAKER_00: So you're like, oh my God.
- 32:34SPEAKER_00: I tell people all the time.
- 32:35SPEAKER_00: I said, you realize you're trying to learn math from a state trooper.
- 32:37SPEAKER_00: Yeah.
- 32:40SPEAKER_00: But why not?
- 32:42SPEAKER_00: Here's what really happened.
- 32:44SPEAKER_00: I'm an MBA out of Baylor, right up the road from you.
- 32:49SPEAKER_00: And I'm sitting there writing a student loan check.
- 32:51SPEAKER_00: I'm seven years in to being a state trooper.
- 32:54SPEAKER_00: And my wife says, our third daughter's on the way.
- 33:00SPEAKER_00: So literally, my family outgrew my income.
- 33:06SPEAKER_00: We used to have meetings.
- 33:08SPEAKER_00: I had three daughters and a wife and a state trooper salary.
- 33:15SPEAKER_00: I'm not going to say it's terrible.
- 33:16SPEAKER_00: I'm going to say that I can do better with an MBA.
- 33:19SPEAKER_00: And that's what I felt.
- 33:20SPEAKER_00: I said, why am I struggling when I have other skills?
- 33:24SPEAKER_00: I've always been good at math.
- 33:25SPEAKER_00: And believe it or not, being a state trooper made me better at math.
- 33:28SPEAKER_00: It actually made me a better business owner.
- 33:31SPEAKER_00: from a mathematical standpoint.
- 33:33SPEAKER_00: And most people get confused by that.
- 33:34SPEAKER_00: Like, what do you mean?
- 33:35SPEAKER_00: Why?
- 33:36SPEAKER_00: They sent me to this.
- 33:36SPEAKER_00: Yeah.
- 33:37SPEAKER_00: Yeah.
- 33:38SPEAKER_00: They sent me to this school.
- 33:39SPEAKER_00: It's called Accident Reconstruction School.
- 33:43And what you learned in physics that maybe you didn't
- 33:46understand or what you
- 33:47learned in calculation geometry that maybe you didn't
- 33:49understand when you see the
- 33:51SPEAKER_00: evidence of an accident on the roadway,
- 33:53SPEAKER_00: the skid marks,
- 33:54SPEAKER_00: the gouges in the in the concrete or the gouges,
- 33:57SPEAKER_00: you know,
- 33:58SPEAKER_00: where a car went down into the ditch and then went airborne.
- 34:01SPEAKER_00: All of a sudden, math becomes real life, right?
- 34:04Because you can determine how fast a car went just based on how
- 34:08sticky the surface
- 34:09SPEAKER_00: is,
- 34:10SPEAKER_00: like ice is slicker than asphalt,
- 34:12SPEAKER_00: right?
- 34:13SPEAKER_00: Or also how long the skid mark is, right?
- 34:16SPEAKER_00: You're going to slide farther on ice than you will on asphalt.
- 34:21SPEAKER_00: So those type of things made math come to life for me.
- 34:26SPEAKER_00: Like, oh, my God, I can see it.
- 34:27SPEAKER_00: Now I know what X and Y means.
- 34:29Now,
- 34:29you know,
- 34:30because it was still D and coefficient of friction and these
- 34:33type of things.
- 34:34SPEAKER_00: But I could put a real life thing on it.
- 34:37SPEAKER_00: I could touch it.
- 34:38And that's what I brought into the business world was I can I
- 34:41can succeed at business.
- 34:42SPEAKER_00: I just got to understand how these components move.
- 34:45SPEAKER_00: Right.
- 34:45And so I built this cause and effect chart that helped me
- 34:48understand the movement of of of
- 34:52SPEAKER_00: The actual evidence of the business.
- 34:55SPEAKER_00: Wow.
- 34:56SPEAKER_00: Wow.
- 34:57SPEAKER_01: Man.
- 34:58SPEAKER_01: Yeah, crazy.
- 34:58SPEAKER_01: You were building content.
- 34:59I mean,
- 35:00well,
- 35:00you were building content back then,
- 35:02basically,
- 35:02for yourself,
- 35:03right?
- 35:03SPEAKER_01: To get better at what you do.
- 35:05SPEAKER_00: Yeah, this was only for me.
- 35:07SPEAKER_00: Right.
- 35:08SPEAKER_00: Up until I sold.
- 35:10SPEAKER_00: All right.
- 35:10SPEAKER_00: So I left the and I built 14 companies.
- 35:13SPEAKER_00: This is what's crazy to me.
- 35:15SPEAKER_00: For a while, I think I was just a company flipper.
- 35:18SPEAKER_00: Instead of a house flipper, I was just flipping companies.
- 35:23My first company was a janitorial company that became a hotel
- 35:26staffing company.
- 35:27SPEAKER_00: I just had a better opportunity.
- 35:28SPEAKER_00: There was a seam that opened up, and I started...
- 35:31SPEAKER_00: to work in hotels.
- 35:34SPEAKER_00: And it was like a mix between temporary staffing and full-time labor.
- 35:38SPEAKER_00: It was like a hybrid, right?
- 35:39SPEAKER_00: Which means you could get the same person over and over and over again.
- 35:43SPEAKER_00: Okay.
- 35:46SPEAKER_00: Believe it or not, that took off.
- 35:47SPEAKER_00: Marriott loved it.
- 35:49And I opened 27 offices in nine states in three years and had
- 35:53about 500 people working for me.
- 35:55SPEAKER_00: Yeah, it was crazy.
- 35:56SPEAKER_00: It was just crazy growth that you wouldn't expect.
- 35:59SPEAKER_00: But there's such a phenomenon as growing broke.
- 36:02SPEAKER_00: And that's where this cash flow came into play, is that...
- 36:06SPEAKER_00: Believe it or not, on paper, oh, I had all kinds of money.
- 36:10SPEAKER_00: In my bank account, I had nothing, man.
- 36:12SPEAKER_00: Matter of fact, I had maxed out credit cards.
- 36:13SPEAKER_00: I had to dip in the savings from the estate trooper.
- 36:16I took a second home equity line on the house just to keep up
- 36:20with payroll.
- 36:22SPEAKER_00: Why?
- 36:22SPEAKER_00: Because Marriott was paying me in about 90 days.
- 36:26SPEAKER_00: Guess what happens every two weeks in a staffing company?
- 36:29SPEAKER_00: Payroll.
- 36:29SPEAKER_00: You're paying out.
- 36:31SPEAKER_00: Yeah, payroll.
- 36:32SPEAKER_00: So it was being forced to learn how to use the line of credit.
- 36:36And if there's one message I could give people if they're using
- 36:38the line of credit,
- 36:39SPEAKER_00: take the money first.
- 36:41SPEAKER_00: If you sell something,
- 36:42SPEAKER_00: if I use the money to make payroll,
- 36:44SPEAKER_00: as soon as my client pays the invoice,
- 36:47pay the line of credit first and then use whatever is left to
- 36:49run your business.
- 36:51SPEAKER_00: Same thing with inventory.
- 36:53SPEAKER_00: If you use the line of credit to buy inventory,
- 36:56SPEAKER_00: as soon as you sell the inventory,
- 36:58SPEAKER_00: take the customer's money and pay off the line of credit.
- 37:02SPEAKER_00: And if you do that, you're going to keep up with it.
- 37:03Other than that,
- 37:04it's going to be a steamroller,
- 37:05a big wave that just crashes down on you.
- 37:08SPEAKER_01: That's interesting.
- 37:09SPEAKER_01: So you mentioned Marriott paying in 90 days.
- 37:13I mean,
- 37:14are they playing the cash flow game correctly or are they
- 37:17playing it incorrectly?
- 37:18SPEAKER_00: That's a normal thing.
- 37:19SPEAKER_00: That's a normal thing for people.
- 37:21SPEAKER_00: It's a long time.
- 37:22SPEAKER_00: Marriott in 90 days, right?
- 37:23SPEAKER_00: So they were playing cash flow games, right?
- 37:26But they're beating up on the vendors and it's normal for
- 37:30bigger companies to do that.
- 37:31SPEAKER_00: So,
- 37:32SPEAKER_00: I mean,
- 37:32SPEAKER_00: one of the things I had to do was go back to Marriott and say,
- 37:36SPEAKER_00: listen,
- 37:37SPEAKER_00: I understand that that's doing business.
- 37:40SPEAKER_00: You're stretching your payables out as far as you can get away with.
- 37:43SPEAKER_00: I said, it's okay.
- 37:45SPEAKER_00: It's going to be okay for a paper towel company, right?
- 37:49I said,
- 37:50I want you to look at my company as payroll because this has to
- 37:55be done.
- 37:55SPEAKER_00: This is your people's paychecks.
- 37:57And if they were your own employees,
- 37:58you would have to make payment in two weeks.
- 38:00SPEAKER_00: 90 days is a little bit long for payroll.
- 38:03SPEAKER_00: So with that, I got them to at least shorten it down to 45 days or so.
- 38:08SPEAKER_00: It was about 45, 50 days.
- 38:10And that timing,
- 38:11just getting paid about 30 days faster,
- 38:14made a world of difference.
- 38:16SPEAKER_00: You're talking about not being able to sleep to being able to sleep.
- 38:18SPEAKER_00: That's exactly what happened to me.
- 38:20SPEAKER_00: If you've ever,
- 38:21SPEAKER_00: you know,
- 38:21worried if you're going to make payroll and you're staying up
- 38:23all night and maybe
- 38:24SPEAKER_00: there's a panic attack associated with it.
- 38:27SPEAKER_00: Trust me, shortening the time to get paid alleviates that stress.
- 38:33SPEAKER_01: Yeah,
- 38:33SPEAKER_01: no,
- 38:33SPEAKER_01: that's a great,
- 38:34SPEAKER_01: so,
- 38:35SPEAKER_01: you know,
- 38:35SPEAKER_01: that's the art of negotiation,
- 38:37SPEAKER_01: you know,
- 38:37SPEAKER_01: negotiate with your vendors.
- 38:38SPEAKER_01: I mean,
- 38:38you're not going to probably have that in the beginning because
- 38:40you're new to a
- 38:41SPEAKER_01: vendor,
- 38:42SPEAKER_01: but over time,
- 38:43you should absolutely have some leverage because maybe you're
- 38:45selling more of their
- 38:45SPEAKER_01: product.
- 38:46SPEAKER_01: They need you.
- 38:47SPEAKER_01: They need you to succeed.
- 38:49SPEAKER_01: And, you know, getting out there.
- 38:51SPEAKER_01: Tell me,
- 38:52SPEAKER_01: where do you see,
- 38:53SPEAKER_01: you know,
- 38:54SPEAKER_01: e-commerce founders,
- 38:55SPEAKER_01: entrepreneurs,
- 38:56SPEAKER_01: anybody commonly leaving cash on the table?
- 38:59SPEAKER_01: Like where are you know,
- 39:01what kind of levers can we pull and where can we pull them in a
- 39:04business to get
- 39:05SPEAKER_01: that cash into the business?
- 39:07SPEAKER_00: Yeah,
- 39:07SPEAKER_00: I mean,
- 39:07SPEAKER_00: especially for e-commerce,
- 39:08SPEAKER_00: I mean,
- 39:09SPEAKER_00: we've talked about the three big,
- 39:11SPEAKER_00: the three big levers,
- 39:12SPEAKER_00: right?
- 39:13SPEAKER_00: The amount of inventory you carry.
- 39:14SPEAKER_00: And believe it or not,
- 39:15I worked with an e-commerce provider that was using the Amazon
- 39:20inventory system,
- 39:21SPEAKER_00: right?
- 39:22SPEAKER_00: And they were just kind of, it's not a set and forget type of thing.
- 39:25And that's how my client was doing it,
- 39:26was just setting it and forgetting it.
- 39:27And they were,
- 39:29I mean,
- 39:29losing all kinds of money just sitting on an Amazon shelf.
- 39:33SPEAKER_00: because it just wasn't,
- 39:34it was too much because they were using their calculations to
- 39:37say how much they
- 39:38SPEAKER_00: should have.
- 39:40SPEAKER_00: And it was way too much.
- 39:41It was like in Amazon's favor because it was there and they
- 39:44could just pull from it and go.
- 39:46SPEAKER_00: But at the same time, I think there's a better way to use it.
- 39:50SPEAKER_00: And I would take my PAR calculation, compare it to Amazon's calculation.
- 39:55And we were like tens of units off,
- 39:58like tens to hundreds of units off in some cases.
- 40:01SPEAKER_00: of how much they should have to keep up with the sales.
- 40:03SPEAKER_00: Now,
- 40:03the cool thing about Amazon is that they didn't have a minimum
- 40:06requirement,
- 40:06SPEAKER_00: so we could actually lower it down.
- 40:09SPEAKER_00: But if you use their system,
- 40:10make sure that they're telling you or you've got it set to your
- 40:15actual sales value
- 40:16or else you're going to be buying too much inventory to put on
- 40:19Amazon's shelf.
- 40:21SPEAKER_02: Yeah.
- 40:21SPEAKER_01: Yeah.
- 40:22SPEAKER_01: OK.
- 40:22SPEAKER_01: Anywhere else that you see entrepreneurs leave cash on the table?
- 40:26SPEAKER_00: Yeah, I mean, we do it all the time.
- 40:28I mean,
- 40:29if you just look at your...
- 40:30I mean,
- 40:30I did it this morning,
- 40:31as a matter of fact.
- 40:32SPEAKER_00: I'm still going back and reviewing subscriptions because,
- 40:34SPEAKER_00: you know,
- 40:35SPEAKER_00: subscriptions,
- 40:36SPEAKER_00: things like that.
- 40:37SPEAKER_00: I mean, you've got the way you're paying your vendors.
- 40:39SPEAKER_00: I mean,
- 40:40SPEAKER_00: I probably pay a little fast on,
- 40:41SPEAKER_00: like,
- 40:42SPEAKER_00: commissions,
- 40:43SPEAKER_00: but that's how people keep selling my stuff,
- 40:45SPEAKER_00: right?
- 40:45SPEAKER_00: They go out and sell my stuff because...
- 40:48SPEAKER_00: My rule is instead of making you wait 45 days after a sale,
- 40:51SPEAKER_00: I'm like,
- 40:51SPEAKER_00: when I get the money,
- 40:52SPEAKER_00: you get the money.
- 40:53SPEAKER_00: So I may pay more often.
- 40:56SPEAKER_00: And I'm violating my own rule.
- 40:57SPEAKER_00: I should keep that cash in the company longer.
- 41:00SPEAKER_00: But at the same time,
- 41:02it encourages the person to go sell my stuff because they know
- 41:05if they need money,
- 41:05SPEAKER_00: all they got to do is sell something.
- 41:07And two days later,
- 41:07they got money or three days later,
- 41:08whenever it hits the bank account.
- 41:11SPEAKER_01: Yeah, that's interesting.
- 41:14SPEAKER_01: Subscriptions, and I'm a big proponent.
- 41:16SPEAKER_01: In fact,
- 41:16SPEAKER_01: I keep a list of every subscription that I have because it's so easy to,
- 41:20SPEAKER_01: you know,
- 41:21SPEAKER_01: nine here,
- 41:21SPEAKER_01: 10 there,
- 41:23SPEAKER_01: 15 over here,
- 41:23SPEAKER_01: 20 over here.
- 41:24SPEAKER_01: Next thing you know,
- 41:25SPEAKER_01: you're up to like $200,
- 41:26SPEAKER_01: $300 and you forget that you even have these tools,
- 41:29SPEAKER_01: right?
- 41:29SPEAKER_00: Yeah.
- 41:30SPEAKER_00: Here's what happened to me this year, right?
- 41:33SPEAKER_00: In January, I'm like, what happened to my bank account balance?
- 41:36SPEAKER_00: It got below the amount that I had set for myself, right?
- 41:39And I'm like,
- 41:40oh man,
- 41:41I had four annual subscriptions hit in January,
- 41:45right?
- 41:45SPEAKER_00: The ones that I'd forgot,
- 41:47SPEAKER_00: like from last year I'd picked up,
- 41:48SPEAKER_00: like going,
- 41:49SPEAKER_00: oh,
- 41:49SPEAKER_00: I want this and that and that.
- 41:50SPEAKER_00: Well, when you do annuals, it's really hard to remember that.
- 41:53SPEAKER_00: If I see it every month, it's not that big a deal.
- 41:56SPEAKER_00: But sometimes I'll take the annual deal because it saves me, you know,
- 42:01SPEAKER_00: 20 or 17% or something like that.
- 42:02SPEAKER_00: It saves me actual cash.
- 42:04SPEAKER_00: Well,
- 42:04SPEAKER_00: if you do that,
- 42:05remember the next year that you did that or you won't have
- 42:07enough money to make it
- 42:08SPEAKER_00: count.
- 42:10SPEAKER_01: Right.
- 42:10SPEAKER_01: Put that on your calendar, right?
- 42:12Give yourself that 10-day grace period to evaluate if you need
- 42:16that piece of software again.
- 42:17SPEAKER_01: That's great.
- 42:19SPEAKER_01: So speaking of software and tools, you have a lot to offer on your site.
- 42:24SPEAKER_01: You have a whole program.
- 42:26SPEAKER_01: You know,
- 42:26SPEAKER_01: tell,
- 42:27SPEAKER_01: you know,
- 42:27SPEAKER_01: entrepreneurs out there,
- 42:29SPEAKER_01: what should they,
- 42:29SPEAKER_01: you know,
- 42:30SPEAKER_01: when they come to your site,
- 42:31SPEAKER_01: you know,
- 42:31SPEAKER_01: and they're ready to learn cash flow,
- 42:33SPEAKER_01: they're ready to learn this,
- 42:35what should they be signing up for and taking to quickly get
- 42:38the information they
- 42:39SPEAKER_01: need?
- 42:40SPEAKER_00: Yeah,
- 42:40SPEAKER_00: I think a great first step is just go to my website,
- 42:43SPEAKER_00: cashflowmike.com,
- 42:44SPEAKER_00: right underneath the big header video,
- 42:46SPEAKER_00: right,
- 42:47SPEAKER_00: where the headline is,
- 42:48SPEAKER_00: it'll say,
- 42:48SPEAKER_00: hey,
- 42:49SPEAKER_00: stop,
- 42:50SPEAKER_00: start here,
- 42:50SPEAKER_00: right?
- 42:51SPEAKER_00: It's a seven-minute conversation.
- 42:52SPEAKER_00: Now, that's not all about cash flow.
- 42:55that's actually about learning how to understand the financial
- 42:58statements because
- 42:59some of the cashflow techniques that you learn rely on the
- 43:02financial statements.
- 43:03SPEAKER_00: So I'm saying,
- 43:03SPEAKER_00: hey,
- 43:04SPEAKER_00: start with the financial statements,
- 43:05SPEAKER_00: understanding,
- 43:06SPEAKER_00: get used to how they're set up and how they're used.
- 43:09SPEAKER_00: And then if you want to go further,
- 43:11I have memberships that give you kind of a three-pronged
- 43:14approach to your business.
- 43:17And believe it or not,
- 43:17it's like hiring me for $200 a month or $250 a month.
- 43:22Because the three-pronged approach is I got the video courses
- 43:26with about 80
- 43:27SPEAKER_00: different resources,
- 43:28SPEAKER_00: spreadsheets,
- 43:28SPEAKER_00: worksheets,
- 43:29SPEAKER_00: those type of things.
- 43:30SPEAKER_00: And probably,
- 43:30I'm going to say almost 20 hours or more of video that teaches
- 43:35you some techniques
- 43:36SPEAKER_00: at your own pace.
- 43:38then you get access to what's called the live coaching calendar
- 43:41and i do something
- 43:42every day i have like open office hours like a professor where
- 43:45i'm either teaching
- 43:46more about the subject or i'm working with you on your problem
- 43:49you can come and go
- 43:50hey listen i i see this in my financial statements what should
- 43:54i be doing so it's
- 43:55SPEAKER_00: like having a me on your team guiding you towards you know a strategy
- 44:00And then lastly is this new app that I built the last two years
- 44:02called the Clear Path to Cash.
- 44:04The Clear Path to Cash gets you out of the spreadsheets and
- 44:07into a web-based app
- 44:08SPEAKER_00: that actually not only does the work for you,
- 44:12SPEAKER_00: but it gives you analysis on what you should do next,
- 44:14SPEAKER_00: right?
- 44:14So if you're new to financial analysis and want a little help
- 44:18or a little crutch,
- 44:19get the Clear Path to Cash app because it tells you when it
- 44:22sees something in the
- 44:23SPEAKER_00: charts,
- 44:23SPEAKER_00: it gives you the advice on what you should be looking at or doing next.
- 44:26SPEAKER_00: So it's like having a coach in your office.
- 44:29SPEAKER_00: I love it.
- 44:29SPEAKER_01: I love it.
- 44:30SPEAKER_01: Are there,
- 44:31outside of the tools that you have built and the programs that
- 44:34you've built,
- 44:35SPEAKER_01: are there any other tools that you like out there that,
- 44:38SPEAKER_01: you know,
- 44:39maybe something as simple as what accounting system do you
- 44:42personally use and what
- 44:43SPEAKER_01: would you recommend to others out there?
- 44:45SPEAKER_00: Yeah, I mean, there's a lot of great accounting systems.
- 44:47SPEAKER_00: I personally,
- 44:48SPEAKER_00: this is weird because,
- 44:49SPEAKER_00: you know,
- 44:50SPEAKER_00: I've done a lot of work in the past with like QuickBooks or,
- 44:53SPEAKER_00: you know,
- 44:53SPEAKER_00: Xero or FreshBooks.
- 44:55SPEAKER_00: I use Wave, right?
- 44:57SPEAKER_00: Wave seems to be for the young.
- 44:59SPEAKER_00: I love Wave.
- 45:00SPEAKER_01: I use Wave.
- 45:01SPEAKER_00: I love it.
- 45:03So,
- 45:04yeah,
- 45:04I use Wave because I think for a solopreneur or small company,
- 45:08it's easy.
- 45:09SPEAKER_00: It connects to all your bank accounts, does most of the work for you.
- 45:13SPEAKER_00: Even my CPA goes, oh, this isn't bad at all.
- 45:16SPEAKER_00: I'm like, yeah, it actually does a decent job, right?
- 45:19SPEAKER_00: And Mike, it's $16 a month.
- 45:22SPEAKER_01: it's 16 bucks a month.
- 45:24SPEAKER_01: No offense to QuickBooks,
- 45:27SPEAKER_01: but that gets up there to 35,
- 45:29SPEAKER_01: 40,
- 45:29SPEAKER_01: maybe even high as $70 a month,
- 45:31SPEAKER_01: depending on which one of their programs you have.
- 45:34SPEAKER_01: And listen, we're talking about cash here.
- 45:36SPEAKER_01: We're talking about preserving cash.
- 45:38SPEAKER_00: Let's not overspend on tools when we don't need to.
- 45:41SPEAKER_00: Yeah.
- 45:41SPEAKER_00: And the other thing that I did as a solopreneur,
- 45:45SPEAKER_00: we'll say,
- 45:46SPEAKER_00: I went ahead and became an LLC taxed as an S Corp.
- 45:50SPEAKER_00: You know, I go, why would I do that?
- 45:52SPEAKER_00: Me too.
- 45:53SPEAKER_01: Yeah.
- 45:54SPEAKER_00: So I can pay myself a salary and withhold taxes.
- 45:57SPEAKER_00: That's the biggest benefit is I can withhold the taxes.
- 46:01SPEAKER_00: It gets paid out by waif.
- 46:03SPEAKER_00: I don't even touch it.
- 46:04So I don't have to put as much away in estimated taxes because
- 46:08I know that most of
- 46:08SPEAKER_00: my salary is taken care of.
- 46:10SPEAKER_00: You know, with the payroll taxes.
- 46:12So that's just one of those things where I'm leveraging their
- 46:15payroll service.
- 46:16SPEAKER_00: I think it's like 45, 46 bucks a month, but it's all taken care of.
- 46:20SPEAKER_00: It's really super easy.
- 46:22SPEAKER_00: That was one of the things I would suggest to do.
- 46:24SPEAKER_00: The other thing I did,
- 46:26SPEAKER_00: and I don't know if this is probably in the forum for it,
- 46:29SPEAKER_00: but I set up what's called a solo 401k.
- 46:32SPEAKER_00: Right.
- 46:32SPEAKER_00: If you haven't done something like that,
- 46:35it is better than what you're probably doing or an IRA or 401k
- 46:39because it increases
- 46:41SPEAKER_00: your limits instead of seven or eight thousand dollars for the year.
- 46:44SPEAKER_00: I mean,
- 46:46SPEAKER_00: you can go upwards of sixty nine,
- 46:48SPEAKER_00: seventy thousand dollars put away tax deferred into the solo 401k.
- 46:53SPEAKER_00: So if you haven't looked into it,
- 46:54it might be a way for you to do that and reduce your taxable
- 46:57income at the same
- 46:57SPEAKER_00: time.
- 46:59SPEAKER_01: Yeah, no, great, great, great advice here.
- 47:02SPEAKER_01: I love it.
- 47:02SPEAKER_01: Well,
- 47:03SPEAKER_01: so I think,
- 47:03SPEAKER_01: you know,
- 47:04SPEAKER_01: today we've covered,
- 47:06SPEAKER_01: we've disclosed the secrets behind Elf on the Shelf.
- 47:11We have discovered that there's something called Wealth on the
- 47:13Shelf,
- 47:13which I love.
- 47:14SPEAKER_01: You got to do something with that.
- 47:15SPEAKER_01: I'm telling you, that's a great idea.
- 47:17SPEAKER_01: And really diving into, you know, I think fear is probably the number one
- 47:23reason from my perspective,
- 47:25because that's what I used to go through before I got into it.
- 47:27SPEAKER_01: It's like, I don't want to look at those things.
- 47:29SPEAKER_01: I just want to go make more money.
- 47:31SPEAKER_01: If I make more money, it'll all be okay.
- 47:33SPEAKER_01: But that's not the answer.
- 47:34SPEAKER_01: That's not the way to operate a business.
- 47:36SPEAKER_01: Sure,
- 47:36SPEAKER_01: go make more money,
- 47:37but you better know your books and you better understand your
- 47:40cash position and
- 47:41SPEAKER_01: don't take on
- 47:42SPEAKER_01: you know, especially inventory.
- 47:44SPEAKER_01: You don't want that.
- 47:45You don't want Mike to walk in and the place to,
- 47:48you know,
- 47:49you don't need that.
- 47:50SPEAKER_01: You need to be smart about your inventory.
- 47:52SPEAKER_01: So, so many lessons.
- 47:55SPEAKER_01: I love it.
- 47:55SPEAKER_01: I love it.
- 47:56SPEAKER_01: Yeah.
- 47:57SPEAKER_01: So what else,
- 47:59SPEAKER_01: you know,
- 48:00SPEAKER_01: just in closing statements here,
- 48:01SPEAKER_01: you know,
- 48:02SPEAKER_01: is there any,
- 48:03are there any AI tools out there that we should know that are
- 48:06helping cash or is AI
- 48:07SPEAKER_01: not a thing that we're going to play with when it comes to finances?
- 48:11SPEAKER_00: Yeah, AI is something that I'm looking into very heavily.
- 48:15SPEAKER_00: Matter of fact,
- 48:15we have some of it built into the Clare Path to Cash and I'm
- 48:18expanding it as I get
- 48:19SPEAKER_00: more comfortable with it,
- 48:20SPEAKER_00: right?
- 48:20SPEAKER_00: So just make sure right now that some of them are a little,
- 48:23SPEAKER_00: you know,
- 48:24you got to do the math because as good of an English professor
- 48:30that the chat GPT or
- 48:32SPEAKER_00: AI is,
- 48:33SPEAKER_00: It's not a math professor, right?
- 48:35SPEAKER_00: I mean, I still find errors in it.
- 48:37So be careful with math-related problems or things like that
- 48:41with AI at this point.
- 48:42But it's moving in that direction fast because we're in the
- 48:45background training it
- 48:46SPEAKER_00: with my books,
- 48:47SPEAKER_00: with my trainings,
- 48:48SPEAKER_00: with my videos.
- 48:49We're trying to train it to understand the financial models a
- 48:53little bit better.
- 48:55SPEAKER_01: That's great.
- 48:55SPEAKER_01: That's great.
- 48:56SPEAKER_01: Well,
- 48:56SPEAKER_01: as you're doing this and as you're diving in personally to AI to kind of
- 49:00SPEAKER_01: investigate this,
- 49:01is there something you've come across recently that you did in
- 49:03AI and it can be
- 49:05SPEAKER_01: anything,
- 49:05SPEAKER_01: your personal life,
- 49:06SPEAKER_01: your business life,
- 49:07SPEAKER_01: that you may just stop in your tracks and say,
- 49:09SPEAKER_01: wow,
- 49:09SPEAKER_01: that's pretty amazing.
- 49:12Yeah,
- 49:12I've seen some data come back from AI that I can show ripple
- 49:17effects.
- 49:18SPEAKER_00: That's something that nobody's really doing right now,
- 49:20SPEAKER_00: and that's something that I've been working on,
- 49:22SPEAKER_00: is if I make this decision,
- 49:25SPEAKER_00: Most people do it on a singular line.
- 49:27SPEAKER_00: If I make this decision,
- 49:28SPEAKER_00: you know,
- 49:29SPEAKER_00: I cut expenses by 20,000,
- 49:30SPEAKER_00: I can put that right to bottom line.
- 49:32SPEAKER_00: But are there other ripple effects?
- 49:34Are there other things that are attached with that expense that
- 49:37we don't think about?
- 49:38SPEAKER_00: Right.
- 49:38SPEAKER_00: And so unintended consequences.
- 49:41That was the thing where I got to see how some decisions
- 49:44impacted other factors like
- 49:47debt to equity ratio or the line of credit use or how different
- 49:51decisions actually impact.
- 49:52And that's one of the cool things about AI is that it can do
- 49:55that type of analysis
- 49:59SPEAKER_00: a lot quicker,
- 50:00SPEAKER_00: a lot faster than we can.
- 50:02So it's the ripple effects and predictive insights that I don't
- 50:05think I would have ever got to.
- 50:06SPEAKER_00: If I'd have got there, it would take me a week.
- 50:09SPEAKER_01: Yeah, that's great.
- 50:10SPEAKER_01: Well,
- 50:10SPEAKER_01: I love that you're training AI on,
- 50:13SPEAKER_01: you know,
- 50:13SPEAKER_01: what you do and,
- 50:14SPEAKER_01: you know,
- 50:14SPEAKER_01: all the programs you have,
- 50:15SPEAKER_01: because,
- 50:16SPEAKER_01: you know,
- 50:16SPEAKER_01: I think,
- 50:16SPEAKER_01: you know,
- 50:16SPEAKER_01: maybe incorporating that into your,
- 50:18SPEAKER_01: you know,
- 50:19SPEAKER_01: into your work,
- 50:20SPEAKER_01: personal workflow,
- 50:20SPEAKER_01: but also helping others out there is going to be huge.
- 50:25SPEAKER_01: But check the math.
- 50:26SPEAKER_01: I'm with you 100%.
- 50:27SPEAKER_01: I've seen it, you know, plenty of errors.
- 50:29SPEAKER_01: I've seen it in
- 50:30SPEAKER_01: I've had it read an article the other night and analyze the article,
- 50:32SPEAKER_01: and it came back with something that was not even in the article.
- 50:35SPEAKER_01: I'm like, wow, that was a new one.
- 50:36SPEAKER_01: All right, now we're getting a little bold there with what we say.
- 50:41SPEAKER_00: Hey,
- 50:43SPEAKER_00: I mean,
- 50:44SPEAKER_00: when I use ChatGPT on myself,
- 50:47SPEAKER_00: I found out that I won a Grammy,
- 50:49SPEAKER_00: and I didn't know that either.
- 50:54SPEAKER_01: Well, congratulations on that Grammy.
- 50:56SPEAKER_01: I hope you have it up on a shelf somewhere.
- 50:59SPEAKER_01: Grammy on the shelf.
- 51:01SPEAKER_01: I hope your voice, you keep your throat nice and get some tea in there.
- 51:07SPEAKER_01: You don't sing too much.
- 51:09SPEAKER_01: First of all, I've never done a podcast around
- 51:13SPEAKER_01: uh, around finance and laughed so much.
- 51:16So I appreciate you,
- 51:17you know,
- 51:18making this,
- 51:18making it fun to talk about it.
- 51:20SPEAKER_01: Honestly,
- 51:20SPEAKER_01: at the end of the day,
- 51:21SPEAKER_01: when I first met you,
- 51:22SPEAKER_01: I'm like,
- 51:22SPEAKER_01: this is why you,
- 51:23SPEAKER_01: this is why things are working for you.
- 51:25SPEAKER_01: Cause you make it fun and you're just,
- 51:27SPEAKER_01: you know,
- 51:27SPEAKER_01: you're like,
- 51:28SPEAKER_01: all right,
- 51:28SPEAKER_01: let's not kill ourselves over this.
- 51:30SPEAKER_01: You know, let's just have fun and learn it.
- 51:32SPEAKER_01: Well, I love that.
- 51:33SPEAKER_01: I love that.
- 51:34SPEAKER_00: Well, appreciate you.
- 51:34SPEAKER_00: Yeah.
- 51:35SPEAKER_00: Learn it and use the language that we all use, right?
- 51:37SPEAKER_00: That's one of the big things I want to do.
- 51:39SPEAKER_00: And I really appreciate you.
- 51:40SPEAKER_00: I mean, you reached out.
- 51:41I mean,
- 51:41this is a great opportunity for me to get to know you better
- 51:44and see what you do.
- 51:45SPEAKER_00: I've even listened to the other podcast.
- 51:47SPEAKER_00: I just listened to the last one about eat.
- 51:49SPEAKER_00: And trust me, I don't know anything about that stuff.
- 51:52So,
- 51:52I mean,
- 51:53I'm learning all about marketing and SEO,
- 51:55and I really appreciated that.
- 51:57SPEAKER_01: I thank you.
- 51:59SPEAKER_01: Well,
- 51:59SPEAKER_01: you know,
- 52:00SPEAKER_01: when we're in this creator world,
- 52:02SPEAKER_01: you know,
- 52:03SPEAKER_01: content is a lot of work and you put a lot of work into.
- 52:06So,
- 52:06you know,
- 52:06thank you for doing that and tell everybody where they can find
- 52:10you online.
- 52:11SPEAKER_01: We will put everything in the show notes.
- 52:14uh you know you showed a copy of the book i love that and uh
- 52:17people should take
- 52:18absolute advantage of it go get it it's free right it's free
- 52:21don't uh don't wait
- 52:22too yeah you don't if it's free there's no cash going out the
- 52:25door folks no cash is
- 52:27going out the door so love it so tell me yeah come see me at
- 52:31cash on mike.com the
- 52:33SPEAKER_00: cool thing about my name
- 52:34Is that you Google Cashflow Mike and I'm the only guy that
- 52:37shows up,
- 52:38right?
- 52:38SPEAKER_00: There's no competition for that name.
- 52:43SPEAKER_01: You have covered that market.
- 52:44SPEAKER_01: You have covered that market.
- 52:46SPEAKER_00: That's right.
- 52:47SPEAKER_00: But I mean, YouTube, LinkedIn, I mean, Facebook.
- 52:49I mean,
- 52:49I've got a free Facebook group with lots of other resources and
- 52:52stuff.
- 52:52SPEAKER_00: It's called the Clear Path to Cash.
- 52:53So any of these places,
- 52:55I mean,
- 52:56I want to put as much knowledge in your pockets as I can.
- 53:00And if you do need that little bit of extra help,
- 53:02I'm there for you as well.
- 53:04SPEAKER_01: Yeah.
- 53:04SPEAKER_01: And I will say the newsletter that you guys put out is great.
- 53:07SPEAKER_01: Quick little tips, tip information.
- 53:09SPEAKER_01: I think that's,
- 53:10SPEAKER_01: you know,
- 53:10SPEAKER_01: in bite-sized pieces,
- 53:12SPEAKER_01: sometimes it's the best way to give it,
- 53:14SPEAKER_01: give people,
- 53:15SPEAKER_01: especially around this topic,
- 53:16SPEAKER_01: there may be some hesitation or,
- 53:18SPEAKER_01: you know,
- 53:18SPEAKER_01: like,
- 53:19SPEAKER_01: ah,
- 53:20You know,
- 53:21I just I just need to know some I need to learn and bite size
- 53:24works really well.
- 53:25SPEAKER_01: So, Mike, I appreciate you coming on again.
- 53:28SPEAKER_01: And I look forward to seeing you in Orlando and talking some more about,
- 53:33SPEAKER_01: you know,
- 53:33what's what this world looks like of content creation and
- 53:36helping small businesses
- 53:37SPEAKER_01: out there grow and manage their their businesses better.
- 53:41And I hope you have a wonderful rest of your week and I
- 53:44appreciate you coming on.
- 53:45SPEAKER_01: Thank you very much.
- 53:46SPEAKER_00: You're the best.
- 53:46SPEAKER_00: Thanks.
- 53:47SPEAKER_01: Thank you.
- 53:48SPEAKER_01: And thank you very much, everybody, for joining us today.
- 53:51SPEAKER_01: Subscribe to us on YouTube and join us at ecomrevolution.co,
- 53:57SPEAKER_01: where we put out a weekly newsletter.
- 53:59SPEAKER_01: Also, our podcast is over there as well.
- 54:01And if you need more information and more help on e-commerce,
- 54:04just join us and start learning.
- 54:07SPEAKER_01: Thank you very much, everybody.
- 54:08SPEAKER_01: See you.
- 54:10All right,
- 54:11that brings us to the end of another episode of the e-commerce
- 54:14revolution podcast.
- 54:16SPEAKER_01: Don't forget to check out past episodes,
- 54:18which are all available on demand on YouTube and wherever you
- 54:22listen to your
- 54:22SPEAKER_01: podcast.
- 54:23SPEAKER_01: Ready to join the revolution?
- 54:25SPEAKER_01: Become an exclusive part of our growing community of emerging e-commerce
- 54:29SPEAKER_01: entrepreneurs at ecomrevolution.co.
- 54:33SPEAKER_01: Until next time, see ya.