Latest / Teacher Approved: Elementary Teacher Tips & Strategies / 213. 6 Simple Goals to Make Open House or Back-To-School Night a Success

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213. 6 Simple Goals to Make Open House or Back-To-School Night a Success · Teacher Approved: Elementary Teacher Tips & Strategies

0:00
Heidi: This is episode 213 of Teacher Approved.
0:05
You're listening to Teacher Approved, the podcast helping
0:09
educators elevate what matters and simplify the rest. I'm
0:13
Heidi.
0:14
Emily: And I'm Emily. We're the creators behind Second Story
0:17
Window, where we give research based and teacher approved
0:20
strategies that make teaching less stressful and more
0:23
effective. You can check out the show notes and resources from
0:26
each episode at secondstorywindow.net.
0:29
Heidi: We're so glad you're tuning in today. Let's get to
0:32
the show.
0:37
Emily: Hey there. Thanks for joining us today. In today's
0:40
episode, we are sharing the six goals every teacher should have
0:44
for back to school night, and sharing a tip for adding a
0:47
little celebration to your first day of school.
0:49
Heidi: But first, it's time for try it tomorrow, a favorite
0:53
quick win that you can try in your life right away. Emily,
0:56
what is our suggestion for this week?
0:58
Emily: Since it's August, now, send a quick text to one teacher
1:01
friend or other school staff member just to check in. At this
1:05
time of year, there is a lot of comfort in knowing that someone
1:08
else understands everything you're juggling.
1:10
Heidi: And while strengthening relationships is always
1:13
beneficial, this can also help you manage your stress level.
1:16
When you are overwhelmed with your own to do list, reaching
1:20
out to connect or even commiserate with someone else is
1:24
a really effective way to make a heavy burden seem a little
1:27
lighter.
1:27
Emily: If you like this idea or anything else we share here on
1:30
the podcast, would you take a second and give us a five star
1:33
rating and review?
1:35
Heidi: Over the years, Emily and I have created an extensive
1:38
library of back to school products. To help you find the
1:41
tools that will make the start of your new year easier, today
1:44
we are spotlighting our first day wish resource. Tell us about
1:49
this one, Emily,
1:50
Emily: I love this. It's so cute. We've created something so
1:53
special to help ease those back to school jitters and start
1:56
building connection before the year even begins. Our wishing
2:00
star kit gives you everything you need to reach out to
2:04
students with a simple but powerful message, that you are
2:07
thinking of them, you're excited to be their teacher, and you
2:10
believe in them. This is one of our newest resources, and so you
2:14
might not have seen it yet, and it is perfect for the first day
2:17
of school, especially if you're looking for, you know, a mess
2:20
free alternative to jitter glitter or ready confetti.
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Heidi: Oh, no joke, don't do that to yourself or your
2:27
families. The kit includes a sweet poem, and we offer lots of
2:32
flexible options depending on how you want to connect. If
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you're going to be seeing your students at back to school night
2:38
before school starts. You can pair the poem with a squishy
2:41
like anxiety relief star. You can buy them in bulk, they're
2:45
very cheap. So the kids can squeeze it, whenever they need a
2:46
little comfort, they can squeeze it and make their back to school
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wish. If you're not going to be seeing kids in person, there are
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templates so you can mail little glow in the dark stars attached,
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because, you know, kids love getting mail, and I love getting
2:59
mail. It's just bills all the time.
3:01
Emily: I'll send you a glow in the dark star too.
3:02
Heidi: Please do. You can prep this whole thing in just a few
3:05
minutes, but the impact on students is huge.
3:08
Emily: What we love most about this resource is how it
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immediately shows students that you're the kind of teacher who
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cares about their feelings and wants them to succeed. Plus, it
3:17
gives you a gentle way to track which families attended your
3:20
back to school night or open house, and which students you
3:22
might want to reach out to individually. It's one of those
3:26
small gestures that makes a big difference in how students feel
3:29
about walking into your classroom on day one.
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Heidi: And if you're interested, you can grab the first day wish
3:33
kit from the link in our show notes.
3:36
Emily: So here we are, early August, some of you are already
3:39
back in your classrooms, and some of you are still savoring
3:42
those last few weeks of summer break.
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Heidi: But regardless of where you are in the back to school
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timeline, there's one event looming on the horizon that can
3:50
make even veteran teachers feel a little bit anxious. It's back
3:54
to school night.
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Emily: Or meet the teacher night, or open house. You know,
3:59
whatever your schools call it. It's that crucial first
4:02
impression event where families get to see your classroom and
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meet the person who's going to be such an important part of
4:09
their child's life this year.
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Heidi: But can I just get on my soapbox for a minute? This puts
4:15
so much pressure on teachers and then most other professions,
4:19
probably any other profession, if you were asked to plan and
4:22
host an important event to make a great first impression, you
4:27
would probably get some dedicated work time to pull this
4:29
together. You'd probably even have a budget to go toward this.
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Emily: Yeah, wouldn't that be nice? Because for teachers, it's
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just one more thing on top of setting up your entire
4:39
classroom, planning your first week of lessons and learning the
4:41
names of 25 new little humans.
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Heidi: Yeah. And I think that pressure leads to a lot of
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teachers spending way too much time online trying to figure out
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what they should be doing for back to school night. Should I
4:53
make a presentation? Should I have activity? Should I decorate
4:55
everything so it looks like Instagram?
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Emily: Yeah. And the problem with just browsing ideas without
5:00
a clear purpose is that you can end up doing things that look
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cute but don't actually serve you or the families. You might
5:06
spend hours on something that's fun but doesn't help you build
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the foundation for a successful year.
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Heidi: So today, we want to give you a framework of six specific
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goals for back to school night that will help you use your time
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and energy strategically.
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Emily: Once you know what you're trying to accomplish, you can
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evaluate every idea through that lens, and then we'll talk about
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how you can use stations to make the event flow seamlessly.
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Heidi: So funny story about stations. Early in my teaching
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career, I actually got my friend and teammate, Cassidy, in
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trouble for doing stations instead of making a formal
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presentation at back to school night.
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Emily: Oh my gosh, I can't believe you did that to Cassidy,
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and she's still your friend. What happened?
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Heidi: Well, it was totally unintentional. I had seen the
5:50
idea in a scholastic teacher book, you know, the kind that we
5:53
used to spend all that money on back in the day. Because that
5:56
was the only resource! And it had suggested doing stations for
6:00
the back to school open house. And I had done it for a couple
6:04
years, and she was a brand new teacher, so I suggested it to
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her. But Mr. Oluson, whose wife taught at our school, and yes, I
6:10
am going to out him, because it's been 20 years, he didn't
6:14
like it, so he complained to the principal.
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Emily: Wait, was that like a parent or who was that?
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Heidi: Oh, so his daughter was in Cassidy's class.
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Emily: Ah but he didn't like the stations.
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Heidi: Yes, he had to come to the open house because his wife
6:28
was obviously running her own open house, and he was
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unimpressed with stations apparently.
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Emily: Imagine being a parent on back to school night and you're
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gonna already attack your kid's new teacher for how they ran it.
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Heidi: A brand new teacher at that.
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Emily: Oh, mercy.
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Heidi: So after a few years, I did get to go back to stations,
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and it goes so much better. I just hated talking at families
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from the front of the room. It's so impersonal and it's so boring
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for everyone involved.
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Emily: Oh, amen. As a parent, I do not want to go in and stand
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there awkwardly while the teacher talks to like 30 parents
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crammed in there, because sometimes you've got both
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spouses there and then kids and sometimes younger siblings, and
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it is the worst. I so much prefer it when I can go in and
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do stations, because I do not want to be sitting in that tiny
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desk while someone reads their classroom policies to me, like
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that could be an email. Tell me about it on my own time.
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Heidi: Oh, exactly. I had no idea we had such big feelings on
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this, but apparently we do.
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Emily: I've sat in too many un air conditioned classrooms
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packed in with too many other parents. I'm over it.
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Heidi: Kids losing their minds because they're so bored.
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Emily: And they want to go to their class and yep.
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Heidi: It's too much. Well, let's do better for everyone.
7:44
And these days, if you look at any teaching blog or any back to
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school advice online, everyone recommends doing stations. It's
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become the gold standard because it's so much more personal, it's
7:54
so much easier to manage, and it's so much more informative.
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Emily: Yes, like, it's no surprise that everybody says to
8:00
do stations, because it is by far the best way to do it. Heck,
8:02
we even did it for meet the teacher when we taught
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preschool.
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Heidi: Oh yeah.
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Emily: They kind of came in and they had their own little
8:08
checklist that they did, and it's just the best way to do it.
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So this way, the families can arrive whenever they're going to
8:14
arrive. They can move at their own pace. The kids can explore
8:17
the space, and you actually get to have a real conversation with
8:20
people, instead of just talking to a room full of faces.
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Heidi: Right. Absolutely. 100% cosign all of this. So don't be
8:29
afraid to buck tradition if it means creating a better
8:32
experience for everyone. And to help you do that, we're going to
8:35
dive into the six goals that should guide your back to school
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night planning. They are build connection, gather important
8:41
information, familiarize families with the classroom,
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welcome students into the space, manage supplies and spark
8:48
excitement for the year ahead. Should have come up with some
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catchier titles.
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Emily: I know I can't believe we didn't use alliteration.
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Heidi: Or an anagram or something.
8:55
Emily: Yes.
8:56
Heidi: We'll work on that for next summer.
8:57
Emily: Yes. These goals work together to strategically build
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the foundation for a successful school year. So let's break down
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each one and talk about how to make them happen. First goal is
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to build connection.
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Heidi: And this is all about letting families get to know the
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person behind the desk. They are entrusting you with their most
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precious possession, their child, so they need to feel like
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you are a safe, caring adult who truly cares about their kid.
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Emily: And this really isn't about impressing the parents or
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proving how amazing you are, even though obviously you are,
9:29
it's about showing them your heart and your teaching style.
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The goal here is we're just trying to build trust. One of
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the easiest ways to do this is with a looping slideshow that
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runs in the background while families are exploring your
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room. You can include photos of yourself, your family, your
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pets, your hobbies, anything that helps them see you as a
9:46
real person. You could also include slides about your
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teaching philosophy, what a typical day looks like in your
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classroom, or even just some fun facts about you. The goal is to
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help them feel like they know you just a little bit when
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Heidi: Another simple option that I think a lot of teachers
10:00
do is to have a bio sheet available. You could either
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print that out and hand it out at back to school night, or it
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could just be something that you send in an email, which is
10:08
probably the easier option, but either way, it helps parents to
10:11
know that they aren't leaving their child with a complete
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stranger.
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Emily: The second goal is to gather important information. So
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you need details to help keep kids safe and supported, and so
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open house or back to school night is the perfect time to
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collect that information while families are still in their
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eager to help mode, because, spoiler alert, they won't stay
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in that mode.
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Heidi: Oh yes, capitalize on that window if there's something
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you need back from families. So think about all of the forms
10:38
that you need, emergency contacts, transportation plans,
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allergies, any kind of accommodations. This stuff is
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too important to leave to chance or hope that it trickles in over
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the first few weeks.
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Emily: You can make this so easy by setting up a dedicated
10:52
station in your room with all your forms clearly labeled. Or
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if you want to go digital, you can have QR codes that link to
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online forms that families can fill out on their phones right
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there in your classroom.
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Heidi: Or make it really easy, if you have access to
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Chromebooks or tablets, you can set up a station where families
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can fill out the digital forms right then. However you're
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collecting this information, just make sure there's a clear
11:14
way for people to turn that in. If they're turning in papers,
11:16
have a clearly marked basket. If you're doing it online, have all
11:20
the steps printed out so you don't have all the questions.
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Emily: Yeah, one year, my son's teacher had it where, when we
11:28
got there and we were going through the checklist of things
11:30
to do at the open house, one of them was for him to get out a
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Chromebook, login for the first time, like so he was getting it
11:37
all set up for himself, which I thought was really smart to make
11:40
the parent help do that.
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Heidi: Yes, that's so clever.
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Emily: Yes. And then on his computer, I filled out the forms
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I needed to fill out. And so I was like, that is actually, I'll
11:49
be honest, it wasn't necessarily slick, because it was a pain in
11:52
the butt to help him get logged in, because, of course, there
11:54
were issues, but I can see from the teacher perspective why it
11:57
was so smart to do it that way and have the parents help get
12:00
through the tech issue, instead of you trying to help 24 kids do
12:04
that on their computers all together.
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Heidi: That is ninja level teaching, right there.
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Emily: I know, clever. So anyway, the key is, whatever
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you're doing here, make it obvious and easy. You don't want
12:15
families wandering around wondering where they're supposed
12:17
to put things or what they need to fill out.
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Heidi: Goal number three for back to school night is to help
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families, both the students and their caregivers, feel at home
12:26
in your space. When families understand how your classroom
12:29
works, it eases first day nerves and it shows them that you run a
12:33
structured, student friendly room.
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Emily: This is where that station approach really shines,
12:38
because instead of just talking about where supplies live and
12:41
how routines work, your families can actually see and explore for
12:44
themselves.
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Heidi: This is where you can have a lot of fun. You could
12:47
create a self guided scavenger hunt with tasks like find the
12:51
classroom library and browse the books, or locate the supply
12:54
station and draw a smiley face with a marker.
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Emily: Or you could simply have clear labels and signs
12:58
throughout your room with short explanations, like you could
13:01
have a little sign by your reading corner that says, This
13:03
is where we gather for read alouds. Or, students can choose
13:06
books from these bins during independent reading time.
13:09
Heidi: Your fourth open house goal is to welcome students into
13:12
the space and to create a moment of belonging before the year
13:16
even begins. Students should be able to see their names, find
13:19
their spots and leave a little piece of themselves behind.
13:22
Emily: This is so important because you want kids to walk in
13:25
on the first day and think, Oh, yes, I belong here. This is my
13:28
classroom too. This is why having names visible in the room
13:32
is so important. Even if you use student numbers, make sure each
13:36
child's name is visible somewhere in the room. A good
13:39
rule of thumb is that it should be visible in three places,
13:43
especially one of them being the door or right outside the door.
13:47
It just goes a long way toward helping everyone feel included
13:50
and comfortable.
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Heidi: But you can even take that a step further by having an
13:54
activity where students can contribute to their classroom
13:57
right away. Maybe you have them do an all about me drawing
14:00
activity where they create something that they can display.
14:03
Or you could do a shared class goal chart where everyone adds
14:06
their hopes for the year.
14:07
Emily: Or you can have a station where students can vote on which
14:10
book they want you to read aloud on the first day. These are
14:14
little touches, but they help students feel like they're
14:16
already part of the classroom community and not just visitors
14:19
in the space.
14:21
Heidi: Goal five of your back to school planning is all about
14:24
managing supplies and your support systems. First, make it
14:28
easy on yourself by making it easy on families to drop off
14:32
school supplies. Have clearly labeled bins or areas where they
14:35
can leave their items.
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Emily: Yeah, I've been surprised the years that I show up with,
14:39
you know, bags full of supplies to donate, and there's no,
14:42
there's no clear place of where I'm supposed to put it. And it's
14:45
like, hey, hey, where do you want these? You got to think
14:48
about these things. And if you have a classroom wish list, this
14:51
is a perfect time to share it. You could create a take a tag
14:55
display where families can choose an item to donate if they
14:58
want to.
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Heidi: And also, don't forget about volunteer opportunities.
15:02
Having a simple sign up sheet for things like field trip
15:04
chaperones, classroom helpers, party planners or special event
15:08
volunteers can be really helpful all year long.
15:11
Emily: Oh yeah, and I love having these out to sign when I
15:14
go to open house. Obviously, just keep it simple and pressure
15:18
free. Some families are going to be eager to help, and others
15:23
might be dealing with work schedules and other constraints,
15:23
and that is perfectly okay. We don't want anyone to feel like
15:27
they're not contributing if they can't sign up for a volunteer
15:30
opportunity.
15:32
Heidi: And finally, goal six is to spark excitement for the year
15:35
ahead. You want people to leave this event feeling like
15:38
something wonderful is beginning. This is where you can
15:41
really lean into that sense of fun, make some memorable magic,
15:45
but with a purpose. We're not doing cute activities for the
15:48
sake of being cute. We are strategically building
15:51
anticipation and joy.
15:53
Emily: You could set up a photo station with props where
15:56
families can take a picture together. And also, I was
15:59
thinking, open house is the perfect time to take a picture
16:02
of each one of your students. Even better if they're, like,
16:04
holding a name tag that has their name on it.
16:07
Heidi: So smart.
16:08
Emily: So that you can practice their names before the first day
16:10
of school. Because I would always take pictures of my
16:13
students on the first day of school and then go home and,
16:15
like, cram looking through the pictures. And I would get them
16:18
pretty good with, like, basically doing it like
16:20
flashcards. So it'd be even smarter to do it for open house.
16:23
Plus it would just be fun for the families to be able to take
16:27
pictures at a photo station as well. Or you could have your
16:29
students contribute to a banner where they write or draw their
16:32
hopes for the year and then clip it onto the banner, which will
16:36
be waiting for them when they come on the first day of school.
16:39
Heidi: And of course, if you want to send people home with a
16:40
little bit of magic, don't forget to grab our first day
16:43
wish resource. One thing I love about this is that the poem
16:46
prompts kids to hold the star and make their wish for the new
16:49
school year, but they're also supposed to imagine that their
16:52
teacher is making their wish for them at the same time. I just
16:54
always think that's such a heartwarming little thought of
16:57
you know, the teacher and the student are still having this
17:00
connective moment, even though school hasn't officially even
17:03
started yet.
17:03
Emily: Yes, I love that, and the point is to end this open house
17:09
or back to school visit on a note of joy and anticipation. So
17:13
whether it's their first year at your school or their last, every
17:15
student deserves to feel like they're about to embark on
17:18
something amazing.
17:20
Heidi: Okay, so those are your six goals, but let's talk about
17:23
the how. How do you actually structure this evening so you
17:27
can accomplish all of this without losing your mind?
17:29
Emily: We recommend creating a simple checklist that covers all
17:33
six areas and gives families a clear path through your
17:36
classroom. So just think of it like a little roadmap that
17:39
guides them from station to station.
17:41
Heidi: As families arrive, you greet them at the door, and you
17:43
hand them the checklist, and they can move through the
17:45
activities at their own pace while you float around the room
17:48
having real conversations with people.
17:51
Emily: Your slideshow can be running in the background,
17:53
providing that connection piece we talked about. And meanwhile,
17:57
families are checking items off their list, filling out forms,
18:00
exploring the classroom, finding their child's desk, dropping off
18:04
supplies, or just pausing to watch the slideshow.
18:07
Heidi: There's so much to do in just those few minutes. But the
18:10
beauty of this approach is that you are not trapped at the front
18:13
of the room giving the same presentation over and over. You
18:16
can actually talk to families, get to know your new students,
18:19
answer specific questions, figure out how to say some
18:22
unfamiliar names and start building those important
18:25
relationships.
18:26
Emily: And like I said earlier, families love it too, because
18:29
they're not sitting passively in those little desks listening to
18:33
you talk. The kids can explore and touch things. The parents
18:36
can ask questions as they come up, and everyone can move at
18:39
their own pace. If they're in a hurry, they can get in and out
18:41
quickly. It's just so much better for everyone.
18:44
Heidi: Now, if all of this sounds great in theory, but
18:46
overwhelming in practice, we have got some news for you. We
18:51
have created a brand new open house, back to school, meet the
18:55
teacherresource that is designed to help you meet all six of
18:58
these goals without having to start from scratch.
19:01
Emily: Yes, this resource includes everything from a meet
19:03
the teacher slideshow template, and welcome letter, to classroom
19:07
labels, volunteer signups and even those wishlist tags we
19:10
mentioned. The whole thing is designed to make your back to
19:13
school night both meaningful and manageable.
19:16
Heidi: You can find that resource in our shop, and we
19:18
will be sure to put a link in the show notes. But whether you
19:21
use our resource or you create your own, the important thing is
19:24
having those six clear goals to guide your planning.
19:27
Emily: So to recap, at your back to school night or open house,
19:30
you want to build connection, gather important information,
19:33
familiarize families with the classroom, welcome students into
19:34
Heidi: With those goals in mind, you can evaluate every back to
19:37
the space, manage supplies and support systems, and spark
19:40
excitement for the year ahead.
19:45
school night idea through that lens and use your time
19:48
strategically to create an event that actually serves you and
19:51
your families.
19:52
Emily: We would love to hear how you manage meet the teacher or
19:56
open house. Come join the conversation in our teacher
19:59
approved Facebook group.
20:01
Now for our Teacher Approved Tip of the Week, where we share an
20:04
actionable tip to help you elevate what matters and
20:07
simplify the rest. This week's teacher approved tip is a
20:10
classic one that we've shared before, but we're revisiting
20:12
again because it's so timely, and it's about starting the year
20:15
with a celebration. So Heidi, will you tell us about this one?
20:18
Heidi: Yeah, unfortunately, we can't take credit for this. This
20:20
comes from Joanna at Head Over Heels For Teaching, and she has
20:23
a tradition every year that we absolutely love. So the first
20:27
day of school comes to a close, she distributes Happy New Year
20:30
hats and horns, and the class does a countdown to the bell
20:33
ring at the end of the first day.
20:35
Emily: It's such a whimsical way to kick off the new year, and we
20:39
want to help you make this happen in your own classroom. So
20:41
we have a set of Happy New Year headbands, glow in the dark
20:45
glasses and horns to give away. So come join us in the Teacher
20:49
Approved Facebook group and comment on the giveaway posts,
20:52
and you will be entered into a drawing to get your own class
20:55
set of Happy New Year supplies so that you can try out this
20:57
tradition this year.
20:58
Heidi: To wrap up the show, we're sharing what we're sharing
20:59
what we're giving extra credit to this week. Emily, what gets
20:59
your extra credit?
21:00
Emily: I'm giving extra credit to the cluedle kids activity
21:07
books. So I just got one of these for my son for his
21:10
birthday, and it has been a massive hit. I got him the first
21:14
one, which is the case of the dumbleton diamond. And so the
21:18
book has like, case notes and evidence to read, and then you
21:22
evaluate, you know, what you're learning as you go through to
21:25
try and solve the case. And then there's 50 puzzles to solve
21:28
throughout, yeah, like, it's jam packed, and I'm sure I'm gonna
21:32
end up getting the next one when he finishes this one, because
21:34
he's enjoying it so much. And there's other books like this.
21:38
Like, there's one where you're solving a murder, and it's
21:41
called Murdle, and there's a whole series of that, and
21:44
there's kids versions of that too. I think this is a fun new
21:48
genre of activity books that are out there. So if you have a kid
21:51
that likes solving mysteries, this will be right up their
21:54
alley.
21:54
Heidi: Yeah, this sounds like it was just made for him.
21:56
Emily: Yep. What are you giving extra credit to, Heidi?
21:59
Heidi: Well, my extra Credit goes to Oh Happy Danny's
22:02
classroom posters. I know we've talked about her designs in the
22:04
past, because everything she does is so cute. I know she's
22:07
got some really cute like affirmation signs you could put
22:10
on a mirror in your classroom. But these new posters are top
22:13
notch. They have encouraging messages about kindness and
22:17
bravery, and they show lots of different hands all working to
22:20
make a difference, and we will put a link in the show notes, so
22:23
you can check them out if you're interested.
22:25
But one thing that I really appreciated with these is that
22:28
if you live in a state like Idaho, where it's now illegal to
22:31
tell children that everyone is welcome, on her Instagram, she
22:35
made a post breaking down the riskiness of using her posters
22:38
in different learning environments. So if you do live
22:41
somewhere that that might be a problem, I'm so sorry, but you
22:44
still can get a positive message across without getting fired for
22:48
it. It's possible.
22:49
Emily: Yeah, it's handy. It shows like which posters are
22:52
more, would potentially be more risky. It seems ridiculous that
22:56
we even have to say that, but she she's there to help out too.
22:59
She doesn't want to get any teachers in trouble.
23:01
Heidi: Yeah, especially because it is all just like, be kind, be
23:04
brave. We build a better world together. But, this is where we
23:09
are. So, don't lose your job over it.
23:11
Emily: Yes, but go check out Oh Happy Danny, her designs are
23:14
beautiful and so fun.
23:17
Heidi: That's it for today's episode. Use those six goals to
23:20
guide your back to school night planning, and don't forget to
23:23
grab our open house resource if you want some ready to use
23:25
materials that align with everything we talked about
23:28
today.
23:28
Emily: And make sure to come enter the Happy New Year
23:31
giveaway in our Teacher Approved Facebook group.
23:35
Heidi: We hope you enjoyed this episode of Teacher Approved. I'm
23:39
Heidi.
23:39
Emily: And I'm Emily. Thank you for listening. Be sure to follow
23:42
or subscribe in your podcast app so that you never miss an
23:45
episode.
23:45
Heidi: You can connect with us and other teachers in the
23:48
Teacher Approved Facebook group. We'll see you here next week.
23:52
Bye for now.
23:52
Emily: Bye.