Latest / Cool Talk with Hartzell's | Your HVAC Questions, Answered! / Why cheap HVAC quotes cost you more
Transcript
- 0:00SPEAKER_00: You know, you buy a toaster, you plug it in, and it makes bread hot.
- 0:03SPEAKER_00: It is um a completely self-contained unit.
- 0:06SPEAKER_01: Aaron Powell Right.
- 0:07SPEAKER_01: The manufacturer did all the hard work in a factory somewhere.
- 0:09SPEAKER_00: Exactly.
- 0:10SPEAKER_00: They tested the heating elements, they sealed the casing, and you just provide the electricity.
- 0:15SPEAKER_00: You are just operating a finished product.
- 0:17SPEAKER_01: Oh, absolutely.
- 0:18SPEAKER_01: But when you step into the world of major home systems, like specifically your heating and air conditioning, that logic completely falls apart.
- 0:27SPEAKER_00: Aaron Powell It really does.
- 0:28SPEAKER_00: Because when you buy a brand new HVAC system, you are not actually buying a finished product.
- 0:34SPEAKER_00: You are, you know, buying a pile of parts.
- 0:36SPEAKER_00: Yes.
- 0:37SPEAKER_00: And you are just hoping the person standing in your backyard knows how to build a factory grade machine from scratch.
- 0:42SPEAKER_01: Aaron Powell It is the ultimate diagnostic muddy water.
- 0:45SPEAKER_01: I mean, people assume an air conditioner is a plug-and-play appliance, but in reality, it is a highly customized construction project happening right inside your walls.
- 0:54SPEAKER_00: Which brings us to our mission for today.
- 0:56SPEAKER_00: Welcome to the deep dive, everyone.
- 0:58SPEAKER_00: If you are staring at a stack of confusing quotes on your kitchen table right now, wondering why one contractor wants$5,000 and another wants$3,500 for what looks like the exact same job, well, you need to know what you are actually paying for.
- 1:15SPEAKER_01: You really do.
- 1:16SPEAKER_00: And our deep dive today is pulling from a fascinating conversation with Dave Hartzell.
- 1:22SPEAKER_00: He is an HVAC veteran out of Kingfisher, Oklahoma, with uh over 45 years in the trenches.
- 1:28SPEAKER_00: He knows exactly where the bodies are buried on these cheap installations.
- 1:31SPEAKER_01: Because the price tag on that piece of paper is rarely the whole story.
- 1:35SPEAKER_01: Understanding the hidden mechanics of home comfort is your absolute best defense against a catastrophic financial mistake.
- 1:42SPEAKER_00: So let us unpack this.
- 1:43SPEAKER_00: The first place our brains naturally go when we see a massive price difference, is the physical equipment itself.
- 1:49SPEAKER_01: Right.
- 1:49SPEAKER_01: That is what everyone assumes.
- 1:50SPEAKER_00: Aaron Powell My immediate assumption is that um the$5,000 guy is selling me a luxury premium air conditioner, and the$3,500 guy is selling me some cheap knockoff brand.
- 2:00SPEAKER_01: But the hardware is almost never the real source of that price gap.
- 2:04SPEAKER_00: Wait, really?
- 2:05SPEAKER_01: Yeah.
- 2:05SPEAKER_01: The actual equipment, meaning the condenser unit sitting outside your house and the evaporator coil sitting inside, well, that rarely accounts for a thousand or fifteen hundred dollar difference in the quotes.
- 2:17SPEAKER_00: Aaron Powell So the boxes are basically the same price.
- 2:19SPEAKER_01: Pretty much.
- 2:20SPEAKER_01: The cost difference between a basic builder-grade unit and a highly reliable mid-tier unit is usually only about$800, maybe$1,500 at the absolute most.
- 2:30SPEAKER_00: Because an air conditioner does not actually make cold air, it just removes heat.
- 2:34SPEAKER_00: Exactly.
- 2:35SPEAKER_00: The metal box sitting outside is essentially just a heat exchanger and a compressor pump.
- 2:39SPEAKER_00: You are just paying for the copper, the aluminum, and the motor.
- 2:44SPEAKER_00: So if the actual metal box only accounts for an$800 difference, where is the rest of that missing money coming from on the cheaper quote?
- 2:52SPEAKER_01: Aaron Ross Powell It is coming entirely out of the invisible labor.
- 2:54SPEAKER_01: You are purchasing a highly complex installation process.
- 2:58SPEAKER_00: Okay, that makes sense.
- 2:59SPEAKER_01: Because your house is unique.
- 3:01SPEAKER_00: Yeah.
- 3:01SPEAKER_01: Your ductwork is unique.
- 3:03SPEAKER_01: Assembling a system that actually works within your specific home takes a lot of time and a lot of precision.
- 3:10SPEAKER_00: Aaron Powell I look at this like buying a custom built desktop computer.
- 3:14SPEAKER_00: You know, you could buy the most expensive processor in the world.
- 3:17SPEAKER_01: Oh, for sure.
- 3:18SPEAKER_00: But if the builder routes the cooling fans backward or uh forgets the thermal paste, the whole system fries the second you turn it on.
- 3:27SPEAKER_00: The magic is not in the parts, it is in the assembly.
- 3:31SPEAKER_01: And that assembly takes time.
- 3:33SPEAKER_01: So when a budget installer needs to shave$1,500 off a quote to win your business, well, they have to start skipping steps.
- 3:39SPEAKER_00: So what are they skipping?
- 3:41SPEAKER_01: Davey tails exactly where these budget installers cut corners, and it usually starts with city permits.
- 3:46SPEAKER_00: Ah, permits.
- 3:47SPEAKER_00: Right.
- 3:47SPEAKER_01: Pulling a permit costs money, and it requires a neutral city inspector to come out and verify the safety of the work.
- 3:53SPEAKER_01: A budget installer will skip this simply to save a few hours and keep their quote artificially low.
- 3:59SPEAKER_00: Which means no one is double checking their work to make sure it will not burn your house down.
- 4:03SPEAKER_01: Exactly.
- 4:04SPEAKER_01: It is a huge liability.
- 4:05SPEAKER_00: Yeah.
- 4:05SPEAKER_01: Then they move on to the actual physical installation.
- 4:08SPEAKER_01: A massive corner they cut is skipping the pressure test on the line set.
- 4:13SPEAKER_00: Remind me, the line set is the pair of copper pipes, right?
- 4:16SPEAKER_01: Yes.
- 4:16SPEAKER_01: The copper pipes carrying the refrigerator between the inside unit and the outside unit.
- 4:20SPEAKER_01: Yeah.
- 4:21SPEAKER_01: A proper professional will weld those pipes, fill them with high pressure nitrogen, and let it sit to check for micro leaks.
- 4:28SPEAKER_00: And a budget installer.
- 4:29SPEAKER_01: A budget installer just hooks the pipes up, crosses their fingers, and hopes the welds hold.
- 4:34SPEAKER_00: Wow.
- 4:35SPEAKER_00: That is terrifying.
- 4:36SPEAKER_01: It is.
- 4:37SPEAKER_01: But honestly, a much larger issue is ductwork sizing.
- 4:40SPEAKER_01: Dave has walked into houses and seen massive three-ton outside units paired with internal ductwork that can barely handle two tons of airflow.
- 4:48SPEAKER_00: Just because they match the old unit.
- 4:50SPEAKER_01: Exactly.
- 4:50SPEAKER_01: The previous installer just slapped in whatever size unit matched the old broken one without ever doing the math to balance the system.
- 4:57SPEAKER_00: That is wild.
- 4:58SPEAKER_00: Trying to force three tons of air through a two-ton duct system is like trying to breathe through a cocktail straw while running a marathon.
- 5:06SPEAKER_01: That is a great way to put it.
- 5:07SPEAKER_00: The system is entirely suffocated.
- 5:09SPEAKER_00: I mean, the static pressure goes through the roof, the blower motor burns itself out, trying to push the air, and half the rooms in your house are still completely uncooled.
- 5:18SPEAKER_01: And the most alarming shortcut of all is how they handle the refrigerant.
- 5:22SPEAKER_01: Cheap installers will often just eyeball the refrigerant charge using basic analog gauges.
- 5:28SPEAKER_00: Instead of weighing it.
- 5:29SPEAKER_01: Right.
- 5:30SPEAKER_01: Instead of actually weighing the exact amount of chemical on a digital scale.
- 5:33SPEAKER_00: But wait, how can a system even run if it is built that poorly?
- 5:38SPEAKER_00: If my ductwork is severely mismatched, or the refrigerant is just eyeballed by a guy trying to finish by noon, I am going to notice right away.
- 5:46unknown: Right.
- 5:47SPEAKER_00: Yeah, like if I turn it on and it blows hot air, I am calling that installer right back to my house immediately.
- 5:53SPEAKER_01: Aaron Powell But the insidious part of poor HVAC work is that you usually do not notice right away.
- 5:59SPEAKER_01: Almost anyone with basic tools can hook up a unit and make cold air blow out of your vents for a week or two.
- 6:05SPEAKER_00: Oh really?
- 6:05SPEAKER_01: Yeah.
- 6:06SPEAKER_01: You feel cold air, you write the check, and you think you got a great deal.
- 6:09SPEAKER_00: But cold air does not mean the system is operating within its designed mechanical parameters.
- 6:13SPEAKER_01: Not at all.
- 6:14SPEAKER_00: If that refrigerant charge is off by just a half pound, the thermodynamics of the entire system are completely skewed.
- 6:21SPEAKER_01: Because HVAC systems rely on exact pressure to change the refrigerant from a liquid to a gas.
- 6:27SPEAKER_01: That phase change is what absorbs the heat from the inside of your house.
- 6:31SPEAKER_00: Right.
- 6:32SPEAKER_01: If the pressure is off because the installer just guessed the weight, the heat transfer fails.
- 6:36SPEAKER_00: And because the heat transfer fails, the compressor has to work twice as hard to achieve the same cooling effect in the house.
- 6:43SPEAKER_00: It is working slightly too hard, you know, day in and day out.
- 6:46SPEAKER_01: And that is what kills the unit early, usually right around year three or year five.
- 6:51SPEAKER_01: The system was designed to last 15 years and it dies in four.
- 6:55SPEAKER_01: And while it is slowly dying, that improper charge is quietly jacking up your electric bill every single month.
- 7:02SPEAKER_01: You are paying for their shortcut for years without ever realizing it.
- 7:05SPEAKER_00: Okay, so we know what happens when someone slashes the price and skips the scale.
- 7:09SPEAKER_00: What does the$5,000 quote actually buy you?
- 7:12SPEAKER_01: A lot of peace of mind.
- 7:13SPEAKER_00: How does a reputable professional price their time and materials?
- 7:17SPEAKER_01: Well, a proper install is remarkably comprehensive.
- 7:21SPEAKER_01: According to Dave, that full price number typically includes the condenser outside, the coil inside, and sometimes even a completely new furnace or air handler if the old one is failing.
- 7:32SPEAKER_00: Right, a complete package.
- 7:34SPEAKER_01: It includes a brand new line set if the old copper pipes are degraded.
- 7:37SPEAKER_01: It includes a proper startup where the refrigerant charge is meticulously weighed in on a scale to the exact ounce.
- 7:44SPEAKER_00: Which we just learned is critical.
- 7:46SPEAKER_01: Exactly.
- 7:46SPEAKER_01: Yeah.
- 7:46SPEAKER_01: And crucially, it includes pulled permits, so a third-party inspector verifies the electrical and structural safety.
- 7:53SPEAKER_00: So you are paying to know that it was done right by the book and legally.
- 7:58SPEAKER_00: Yes.
- 7:58SPEAKER_00: That makes total sense for a brand new installation.
- 8:00SPEAKER_00: But what about when your current system just breaks on a Tuesday in July?
- 8:05SPEAKER_01: That is where things get tricky.
- 8:06SPEAKER_00: Yeah.
- 8:06SPEAKER_00: Dave breaks down his diagnostic fees in the source material, and this is where a lot of homeowners get frustrated.
- 8:12SPEAKER_00: If you want a replacement estimate for a totally dead system, well, that is free.
- 8:16SPEAKER_00: But fixing a broken unit costs a$99 dispatch fee plus a$111 diagnostic fee.
- 8:24SPEAKER_01: So that totals a flat$210 just to tell you what is wrong.
- 8:28SPEAKER_00: Exactly.
- 8:29SPEAKER_00: And that fee is not credited toward the final repair bill.
- 8:33SPEAKER_01: And people hate paying a diagnostic fee.
- 8:35SPEAKER_01: They always want a free estimate on repairs.
- 8:38SPEAKER_00: But free estimates on repairs are a complete myth.
- 8:41SPEAKER_00: I mean, tracing complex electrical faults takes decades of accumulated skill.
- 8:45SPEAKER_01: It absolutely does.
- 8:47SPEAKER_01: A technician is checking specific pressure levels and testing capacitors to see if they are within their proper microferad range.
- 8:53SPEAKER_01: It is not just looking at a machine.
- 8:55SPEAKER_00: Right.
- 8:55SPEAKER_00: They're not just kicking the tires.
- 8:57SPEAKER_01: No, it is interpreting invisible electrical data.
- 9:00SPEAKER_00: Because a capacitor is essentially a high voltage battery that gives the blower motor the massive initial jolt it needs to start spinning.
- 9:08SPEAKER_01: Exactly.
- 9:08SPEAKER_00: If the microferads drop, the motor struggles to start.
- 9:11SPEAKER_00: It pulls too much amperage and eventually burns out the motor itself.
- 9:15SPEAKER_00: Hiding the cost of diagnosing that invisible data usually means the technician is going to secretly pad the repair bill later to make up for their time.
- 9:23SPEAKER_01: That happens all the time.
- 9:24SPEAKER_00: They pretend the diagnosis is free, and then they mark up a$20 capacitor to$250.
- 9:30SPEAKER_01: And that is why Dave's flat fee approach champions complete cost transparency.
- 9:35SPEAKER_01: You pay exactly for the specialized time it takes to diagnose the electrical fault, and then the actual repair is priced honestly on its own merits without hitting markups.
- 9:46SPEAKER_00: That transparency is crucial when the system is dead.
- 9:49SPEAKER_00: But what about all the financial noise that gets thrown around when you are actively shopping for a new system?
- 9:55SPEAKER_00: You see advertisements everywhere promising like 10-year warranties and massive government tax write-offs.
- 10:01SPEAKER_01: Oh, that financial noise is where many homeowners get completely blindsided.
- 10:05SPEAKER_01: And it usually starts with deceptive warranties.
- 10:07SPEAKER_00: How so?
- 10:08SPEAKER_01: Many cheap quotes will proudly advertise a 10-year parts warranty.
- 10:11SPEAKER_01: And that sounds fantastic on paper, but they bury the fact that they only offer a 90-day labor warranty.
- 10:16SPEAKER_00: 90 days.
- 10:17SPEAKER_00: So if the installer makes a terrible weld on the copper pipe that slowly leaks and the system fails in month four, the manufacturer will hand you a free replacement part.
- 10:27SPEAKER_01: Right, the part is free.
- 10:28SPEAKER_00: But you have to pay the original installer their full hourly labor rate to come back and fix their own mistake.
- 10:34SPEAKER_00: You are financially on the hook for their poor workmanship.
- 10:38SPEAKER_01: It is wild.
- 10:39SPEAKER_01: A reputable installer stands behind their labor for much longer because they are confident they use the nitrogen pressure test and weighed in the refrigerant correctly the first time.
- 10:48SPEAKER_00: So note to self, always ask about the labor warranty, not just the parts.
- 10:52SPEAKER_01: Always.
- 10:53SPEAKER_00: And what about those rebates?
- 10:55SPEAKER_00: I constantly hear radio ads for contractors promising huge federal tax credits.
- 10:59SPEAKER_01: The rebate landscape shifts constantly, and Dave specifically warns about outdated information.
- 11:05SPEAKER_01: Those heavily advertised federal 25C and 25D tax credits officially expired on December 31st, 2025.
- 11:13SPEAKER_00: Oh wow.
- 11:14SPEAKER_00: They are totally gone.
- 11:15SPEAKER_01: They are gone.
- 11:16SPEAKER_01: But some contractors in 2026 will still use them as a sales tactic, hoping the homeowner has not read the updated tax code.
- 11:22SPEAKER_00: So if a contractor is trying to close a sale by promising you a federal tax credit right now, they are either totally misinformed or they are actively lying to you.
- 11:30SPEAKER_01: However, that does not mean all financial help is gone.
- 11:33SPEAKER_01: Utility rebates in 2026 are still very active.
- 11:37SPEAKER_00: Okay, good.
- 11:37SPEAKER_01: Providers in Oklahoma like OGE, OEC, and Seek Energy still have active programs depending on your exact ZIP code.
- 11:46SPEAKER_01: And these localized utility programs sometimes cover high-efficiency systems like geothermal heating and cooling.
- 11:52SPEAKER_00: Geothermal is fascinating.
- 11:54SPEAKER_01: It is, and it is an incredible option Dave offers in Oklahoma if your specific property has the land space to support it.
- 12:00SPEAKER_00: And an honest contractor will look up your exact utility provider and your exact ZIP code to give you a real verified rebate number rather than throwing out a generic promise of a federal tax write-off that does not exist anymore.
- 12:14SPEAKER_01: Exactly, because that level of detail shows they are looking at your specific situation.
- 12:19SPEAKER_00: Which leads right into knowing when to stop spending money.
- 12:21SPEAKER_00: I want to talk about the concept of diminishing returns.
- 12:24SPEAKER_00: There's a great story from Dave about a customer in the town of Okarch who demanded the absolute highest SEER-rated unit available on the market.
- 12:32SPEAKER_01: Right.
- 12:32SPEAKER_01: The SEER rating stands for seasonal energy efficiency ratio.
- 12:36SPEAKER_01: It is essentially the gas mileage rating for your air conditioner.
- 12:39SPEAKER_01: Makes sense.
- 12:39SPEAKER_01: A higher SEER number means the unit uses less electricity to produce the same amount of cooling.
- 12:46SPEAKER_01: And this customer wanted the highest rating purely for competitive reasons.
- 12:51SPEAKER_00: Yeah, he wanted it because his brother and Edmund had one and he wanted to match him.
- 12:55SPEAKER_01: Such a classic homeowner move.
- 12:57SPEAKER_00: It really is.
- 12:58SPEAKER_00: And Dave could have easily just taken the order.
- 13:00SPEAKER_00: I mean, the customer was begging to give him more money.
- 13:02SPEAKER_00: Dave could have ordered the most expensive box and made a massive profit margin on that job.
- 13:07SPEAKER_01: But Dave talked him out of it.
- 13:09SPEAKER_00: Why?
- 13:09SPEAKER_01: Because he looked at the house itself.
- 13:12SPEAKER_01: He looked at the square footage, he looked at the level of insulation in the walls, and he checked the attic ventilation.
- 13:18SPEAKER_01: He realized that the house simply could not trap the conditioned air well enough to make the ultra-high efficiency unit worth the premium price tag.
- 13:26SPEAKER_00: It is like pouring premium, highly expensive coffee into a paper cup with a hole in the bottom.
- 13:31SPEAKER_00: Yeah.
- 13:31SPEAKER_00: You can have the most efficient cooling engine in the world.
- 13:34SPEAKER_00: But if the building envelope is leaking air like a sieve, you will never see enough monthly savings on your electric bill to justify spending that extra thousand dollars up front.
- 13:44SPEAKER_00: The return on investment would literally take 40 years.
- 13:53SPEAKER_01: That is integrity over profit, and it is how you build a business that lasts 45 years in a small town.
- 13:59SPEAKER_00: So you navigate the quotes, you avoid the unnecessary upsells, and you get the right system installed with proper permits and a weighted refrigerant charge.
- 14:08SPEAKER_01: But you are not done.
- 14:09SPEAKER_00: Right.
- 14:10SPEAKER_00: The financial investment does not actually end the day the installation truck drives away.
- 14:14SPEAKER_01: No, it does not.
- 14:15SPEAKER_01: A brand new, perfectly installed system is still only as good as its ongoing maintenance.
- 14:21SPEAKER_01: Dave charges$229 for his yearly tune-ups.
- 14:26SPEAKER_00: And as a homeowner, you just dropped five grand on a new system, and now you have an annual subscription fee.
- 14:32SPEAKER_00: It is easy to see why people want to skip that expense.
- 14:35SPEAKER_00: I mean, it feels like buying a brand new expensive car and then completely refusing to ever change the oil just to save a few bucks.
- 14:42SPEAKER_01: That is a perfect comparison.
- 14:43SPEAKER_00: Yeah.
- 14:44SPEAKER_01: It feels like an extra expense, but think about what actually happens mechanically during that tune-up.
- 14:49SPEAKER_00: Yeah.
- 14:49SPEAKER_01: The technician is doing a lot more than just looking at it.
- 14:52SPEAKER_00: What are they doing?
- 14:53SPEAKER_01: They are washing the outdoor condenser coil.
- 14:56SPEAKER_01: Over a year of running, that metal coil sucks in dust, grass clippings, and cottonwood from the yard.
- 15:03SPEAKER_00: And since the air conditioner's entire job is to expel heat from the house into the outside air, a dirty coil traps all that heat inside the metal box.
- 15:12SPEAKER_01: Right.
- 15:12SPEAKER_01: It cannot release the heat.
- 15:13SPEAKER_00: The system literally cannot breathe.
- 15:16SPEAKER_00: It turns the machine into a suffocating vacuum.
- 15:18SPEAKER_00: The internal pressure rises, the compressor pulls more electricity, trying to force the heat out, and it slowly bakes itself to death.
- 15:25SPEAKER_01: Exactly.
- 15:26SPEAKER_01: The technician is also checking for a weakening capacitor that is about to drop its microfarads and fail on the hottest day of the year.
- 15:33SPEAKER_00: Which nobody wants.
- 15:35SPEAKER_01: And they're looking for low refrigerant levels that indicate a new micro leak.
- 15:40SPEAKER_01: Skipping a minor yearly maintenance fee on a$5,000 home system is exactly how you end up having to replace a burned-out compressor in year six when the unit was originally engineered to last 15 years.
- 15:53SPEAKER_00: So maintenance is not a luxury.
- 15:55SPEAKER_01: No, it is the insurance policy on the thermodynamics of your installation.
- 15:58SPEAKER_00: Well, we have covered a massive amount of ground here today on this deep dive.
- 16:02SPEAKER_00: The core lesson for you, the listener, is that the price you see printed on a quote does not tell you anything about the quality of the invisible labor.
- 16:09SPEAKER_01: Not at all.
- 16:10SPEAKER_00: A cheap quote is not a victory, it is a warning sign.
- 16:13SPEAKER_00: You have to ask the hard questions.
- 16:15SPEAKER_00: You have to ask if they are pulling city permits.
- 16:18SPEAKER_01: Yes, permits are non-negotiable.
- 16:20SPEAKER_00: You have to ask if they're using a digital scale for weight and refrigerant charges, or just eyeballing it with analog gauges.
- 16:27SPEAKER_00: You have to ask them to calculate your ductwork capacity, and you absolutely must ask about the length of the long-term labor warranties so you do not end up paying for their bad copper welds three months down the line.
- 16:38SPEAKER_01: Because understanding these hidden mechanics completely changes the power dynamic.
- 16:43SPEAKER_01: It transforms you from a vulnerable buyer crossing your fingers and hoping for the best into a highly informed homeowner.
- 16:50SPEAKER_01: Totally.
- 16:51SPEAKER_01: You can sit at your kitchen table, look at a stack of quotes, and instantly spot a cut corner.
- 16:56SPEAKER_01: You are no longer just buying a metal box.
- 16:58SPEAKER_01: You are investing in the unseen quality of the installation process.
- 17:03SPEAKER_00: Think back to that toaster we talked about at the very beginning.
- 17:05SPEAKER_00: The toaster is completely self-contained, safe, and predictable.
- 17:10SPEAKER_00: But your home is a massive interconnected breathing system.
- 17:14SPEAKER_00: If a budget contractor is willing to cut corners on the highly important invisible things like city permits, nitrogen pressure testing, and exact refrigerant weights just to give you a cheaper price on a piece of paper, what other invisible risks might be hiding in the walls, the pipes, and the wiring of your home right now?
- 17:32SPEAKER_01: Oh, that definitely forces you to look at the bones of your house a little differently.
- 17:35SPEAKER_00: It really does.
- 17:36SPEAKER_00: Thanks for joining us on this deep dive, and we will catch you on the next one.