Latest / Becker’s Healthcare Podcast / Driving Surgical Efficiency and Culture Change with Dr. Paula Ferrada
Transcript
- 0:00This is Scott Becker with the Beckers HealthCare
- 0:03podcast. I am thrilled today to be joined
- 0:05by an absolutely brilliant physician leader, but we're
- 0:08joined today by doctor Paula Firatta.
- 0:11And doctor Firatta is the department of surgery
- 0:13chair at Inova Fairfax Hospital.
- 0:17Doctor Farada, it it will talk today about
- 0:20operational efficiency,
- 0:22about a number of the tools that you're
- 0:24using, how you're approaching things, and a lot
- 0:26more. But but before we do that, can
- 0:28you take a moment and tell us about
- 0:31yourself and a bit about your work and
- 0:34and your background?
- 0:35Thank you. Thank you so much, Scott. Thank
- 0:37you for having me. I'm really excited about
- 0:39this episode.
- 0:40I am a trauma surgeon by training, and
- 0:42I'm the chair of surgery at Inova Fairfax.
- 0:45We are a 920
- 0:47licensed bed hospital with about 60 operating rooms
- 0:51that we oversee.
- 0:53It's a large high acuity healthcare system in
- 0:55Northern Virginia, Inova Health. We serve a population
- 0:58of 3,200,000
- 0:59people. We manage a significant volume of complex
- 1:02surgical care.
- 1:04My work
- 1:05sits at the intersection of clinical care, surgeon
- 1:08engagement, and operational leadership, ensuring that our teams
- 1:11can deliver timely, high quality care to our
- 1:14patients.
- 1:15I am personally particularly
- 1:17passionate about helping surgeons engage with innovations,
- 1:21and this includes also AI tools,
- 1:23also to improve access for our patients, increase
- 1:26operating room efficiency in patients' outcomes, which is
- 1:29our mission as healers.
- 1:31Over the past year, I have been closely
- 1:33involved in supporting our systems transformation
- 1:35for operating room access and utilization
- 1:38along our perverted teams and also partners with
- 1:41lean tasks as well.
- 1:43It it it it's simply remarkable. And and
- 1:45you've had this fascinating background from University of
- 1:48Miami to your residency at Harvard to a
- 1:51couple different fellowships.
- 1:53Talk a bit about some of your background
- 1:54and and how it's prepared you for what
- 1:56you're doing today.
- 1:58And and one, we've got a stepdaughter that's
- 2:00at University of Miami Medical School, so we
- 2:02relate to that. Two, we're big fans of
- 2:04Harvard. Tell us about those experiences and about
- 2:06fellowships and more. Oh, thank you for the
- 2:09opportunity to tell my story.
- 2:11I think looking back, everything that I had
- 2:13to go through prepared me to be here
- 2:15right now. I I believe, I mean, my
- 2:17dream job is a good fit. I'm happy
- 2:19every day.
- 2:20I was born in Colombia, South America,
- 2:23and I didn't know that I was gonna
- 2:24end up in The United States. My
- 2:26dad, was a very well known surgeon where
- 2:29I grew up in Cali, Colombia. My mom
- 2:31was a chief nurse.
- 2:33So I I was I didn't plan to
- 2:34come to The United States, but I ended
- 2:36up coming after
- 2:38my medical school training. And in medical school,
- 2:40I did mostly trauma because Cali, Colombia at
- 2:43the time was if you were a surgeon
- 2:44or a or a physician, you were you
- 2:46were taking care of trauma patients. That's why
- 2:48I think trauma chose me rather than the
- 2:51other way around.
- 2:52I came as a foreign graduate to University
- 2:54of Miami where I did some research. I
- 2:56did preliminary
- 2:58couple of preliminary years, then I did, my
- 3:00residency at the Cathedral Deaconess
- 3:03one of the major Harvard teaching hospitals.
- 3:06I learned a lot. I learned I learned
- 3:08a lot, not only surgical part, but I
- 3:10learned a lot about leadership.
- 3:11Now retrospectively,
- 3:12you know, leadership is not taught in medical
- 3:15school or in residency,
- 3:16But retrospectively,
- 3:17I learned a lot from the beginning just
- 3:20trying to immerse myself in the American culture,
- 3:23understand how the systems here
- 3:25work differently. And because I didn't take any
- 3:27of that for granted, it was a steep
- 3:29learning curve for me, which I am grateful
- 3:31for. Then I went to Pittsburgh and did
- 3:33my critical care fellowship. Then I went to
- 3:35shock trauma, and then, I was their first
- 3:37acute care surgery fellow.
- 3:39Then I moved to Virginia Commonwealth University in
- 3:42Richmond where I spent eleven years. You know?
- 3:45I went from assistant to associate to professor,
- 3:47director of the the intensive care unit and
- 3:50and, the fellowship, and I came to Inova
- 3:53in 2021
- 3:54as division and system chief for trauma.
- 3:56I took over preparative services in 2024
- 3:59for Fairfax Hospital, and then I took over
- 4:02as chair of the department of surgery in
- 4:042025.
- 4:05But it has been a great professionally, it
- 4:07has been a great journey for me. I
- 4:10can tell you and
- 4:12because I love iNova and what we stand
- 4:15for and the culture that we have built,
- 4:17I am very excited. I have always been
- 4:20very excited of being a surgeon and treating
- 4:21patients.
- 4:23Now that I discover that I am actually
- 4:26good at what I do in terms of
- 4:27leadership and helping people and transformation and changing
- 4:31culture.
- 4:32It is it is so motivating to me.
- 4:34I read something about leadership every day. I
- 4:37show up to work every day super happy.
- 4:39I love where I'm at right now. I
- 4:40think,
- 4:41not only the job, but the institution is
- 4:43a good fit. We're a good fit for
- 4:45each other.
- 4:46It's fantastic. And Inova is a fantastic system.
- 4:48I think doctor Jones is still the CEO
- 4:50of Inova.
- 4:51Yeah. Steven Jones and and a fantastic leader,
- 4:54just fantastic.
- 4:55And so a great system a great mid
- 4:58sized system where you could still really be
- 5:00close to leadership, really be close to people
- 5:02and your community. So it it literally a
- 5:05fantastic system. We love it.
- 5:07Talk about the perioperative
- 5:09team.
- 5:10Over time, the perioperative team at Novus talked
- 5:13about, you know, different challenges everybody faces, OR
- 5:16block underutilization,
- 5:18scheduling bottlenecks,
- 5:20limited access to the data you need.
- 5:23For leaders who are navigating these types of
- 5:25pressures, blocks that gotta be used better, better
- 5:27scheduling,
- 5:29getting the right data, can you put those
- 5:31challenges in context?
- 5:33What's the real
- 5:34problem
- 5:35if systems don't address these? What what happens
- 5:37if systems don't address these problems?
- 5:40I I love how you're phrasing it because
- 5:42it's not only the challenges that we see,
- 5:44it's the challenges that we don't see. The
- 5:46unspoken
- 5:47truth that percolates
- 5:49between
- 5:50phrases and teams that if we don't address,
- 5:53then we can never really incorporate change. I
- 5:56think the challenge is was for preparative services
- 5:59and our team. It was not only about
- 6:01the news opening room time. It's about the
- 6:04disconnect
- 6:05between perceived scarcity and actual access.
- 6:09And, you know, making sure that surgeons don't
- 6:11feel that they're blocked from scheduling because they're
- 6:14very protective of their block times,
- 6:16and but at the same time, keeping the
- 6:18patient in the center. When scheduling is fragmented
- 6:21and data is hard to access,
- 6:23it creates a really downstream
- 6:25impact to delay care, longer hospital stays, frustrating
- 6:29clinicians.
- 6:30And if you have a frustrated surgeon, you
- 6:32also have a frustrated nurse and a frustrated
- 6:34team. Right?
- 6:35It translates into inefficient use of highly
- 6:38valuable or resources
- 6:40or operating room time for those that work
- 6:43in operate in this space, in preparative space,
- 6:46you know, that that's
- 6:47that's, like, precious real estate.
- 6:49These issues also
- 6:51drive cultural friction and and culture actually eats
- 6:54a strategy for breakfast in my book.
- 6:57Surgeons,
- 6:58felt the need to needed to protect log
- 7:00time, which limits flexibility and collaboration across the
- 7:03system. And if this is left unaddressed, then
- 7:05health care systems are essentially leaving
- 7:08capacity and patient access on the table while
- 7:10simultaneously increasing burnout across teams.
- 7:13I think I think that what we did
- 7:16very well was
- 7:18changing the culture from
- 7:20this is my operating room time, this is
- 7:22my patient, to this is our our operating
- 7:25room time, these are our patients. Because,
- 7:29amplifying that view and and and making people
- 7:32realize that, again, it's not a scarcity problem.
- 7:35Everybody will eventually find time and creating trust
- 7:39in between team members.
- 7:41But but but your point is so well
- 7:42taken. Aside from frustration of surgeons that don't
- 7:45get the time they want,
- 7:47nurses are irritated because now they're working overtime
- 7:50because they're they're sort of somebody's not using
- 7:52their block as well as it could. So
- 7:53now you're you left that time open, and
- 7:55you're scheduling later to get patients in.
- 7:57Patients are frustrated too because if they're not
- 7:59getting scheduled and then it gets scheduled, not
- 8:01only do they end up they they end
- 8:03up ultimately sometimes looking elsewhere too. Their surgery
- 8:05gets done at a different institution with different
- 8:07surgeons even if it's not the best thing
- 8:09to do because you haven't addressed those problems.
- 8:11Talk a little bit about you you've made
- 8:13great improvement and moved the needle really well
- 8:17on surgical volume, utilization,
- 8:19and culture.
- 8:21What's the most impactful
- 8:22data insight you've gained
- 8:24through your partnership with LeanTos? I know that
- 8:27LeanTos is sort of the leader in predictive
- 8:28analytics
- 8:29and OR efficiency, also infusion centers. What's some
- 8:33of the best data that you've gained through
- 8:34the LeanTos
- 8:36Inova partnership?
- 8:37Well, Scott, I gotta tell you that our
- 8:39partnership with LeanTask was transformational.
- 8:41I think one of the most impactful insights
- 8:43for us is realizing how misaligned our block
- 8:46release timing was with actual scheduling behavior.
- 8:50We had operating room time,
- 8:52but it wasn't accessible
- 8:54early enough to be used. And then we're
- 8:56using IQ for operating rooms. We use data
- 8:59driven recommendations to better align
- 9:02the outer release date lines and how advanced
- 9:04the cases are actually scheduled,
- 9:07which unblock meaningful capacity across the system.
- 9:10And and when we did, the impact was
- 9:12significant. We saw about 20% increase in release
- 9:16operating room time. In nearly half of the
- 9:19time,
- 9:20backfill
- 9:21along with measurable gains in prime time utilization.
- 9:24And so the statistics are and and this
- 9:26is I hope you're sitting down because I
- 9:28believe that this is amazing also. I've been
- 9:30bragging about it a lot, so I'm sorry.
- 9:32But, we have 46%
- 9:34release fill rates across operating rooms and endoscopy,
- 9:38and if you look only out of your,
- 9:40it's 51%
- 9:41turning open time into book cases.
- 9:45That's amazing. That's just to give just to
- 9:46give people sense of that, that means 50%
- 9:49of the time that would have gone unused
- 9:51then gets used. And in the old days,
- 9:54a surgeon might have felt like they just
- 9:56owned that box, and nobody's touching that time.
- 9:58So that's where you have to change the
- 10:00culture too. You get you get great clarity
- 10:02on culture and also the data to know
- 10:05it's not being used fully that four hour
- 10:07block or that two hour block or whatever
- 10:09block it is, and we could fill some
- 10:11in that way, and and everybody's happy. The
- 10:13other surgeons are happy. Even that surgeon's happier
- 10:15because now they're busier. The nurses, nothing worse
- 10:18than nurses sitting around. It might sound good,
- 10:20but it's horrible for culture. And and if
- 10:23and if patients can't get in, they're just
- 10:25very frustrated, and everybody's frustrated.
- 10:27100%. And then we grew the case volume
- 10:30by 8% endo and 13%
- 10:32for open time requesters,
- 10:34and we increased
- 10:35prime time utilization by 3%,
- 10:38which is great because this helps us with
- 10:40efficiency during the core business hours. More importantly,
- 10:44I think that it showed us relatively small
- 10:47dating form changes
- 10:48that when you release time, you can fundamentally
- 10:51improve access for surgeons, which means access for
- 10:54patients,
- 10:55increase throughput, and ultimately get patients treated sooner,
- 10:58and patient and people and the team home,
- 11:01home earlier too. Right?
- 11:03Which is a huge part of everything. People
- 11:04get part of their life back. They don't
- 11:06they don't burn out as much. I mean,
- 11:07there's so many things that cause friction points
- 11:09cause burnout, but people regularly having to be
- 11:12at the office or at the hospital or
- 11:14wherever they react
- 11:15longer than they have to be. When they
- 11:17know it could be fixed and improved,
- 11:19it is so frustrating. And people wanna get
- 11:21home and have a chance to decompress,
- 11:23see their family or whatever they do, whatever
- 11:24they wanna do to get a chance to
- 11:26also take care of themselves besides being in
- 11:28the Operating Room. Talk a little bit about
- 11:31how surgeons you're you're a data driven surgeon
- 11:34leader.
- 11:35Technology has been a meaningful part of the
- 11:37journey
- 11:38here. Was it hard for surgeons to to
- 11:40swallow using data, making changes? How was it
- 11:44received?
- 11:45And and how did their attitudes and their
- 11:47reactions with the new system change over time
- 11:51as you got better and better at rolling
- 11:53this out and making impactful changes on volumes,
- 11:56usage of time, and more?
- 11:58So the answer is, was that a hard
- 12:00pill to swallow? Absolutely. Yes. Nobody likes change.
- 12:03They people say that they like change until
- 12:05they're the ones who have to change. Right?
- 12:07So like many organizations, we saw initial skepticism,
- 12:11especially about about earlier block release policies, which
- 12:14felt like a loss of control, really, for
- 12:17surgeons and for their teams. What made the
- 12:19difference was pairing the technology with a strong
- 12:22clinical leadership and a clear message.
- 12:24This is about improving patient access. This is
- 12:26about the patient. Put the patient in the
- 12:28center. It's not about taking time away. Over
- 12:31time, as the surgeons experience this change and
- 12:34increase access to operating room time and fewer
- 12:37scheduling barriers, and I think that what made
- 12:40it so much better is that trust group.
- 12:42Like, trust between our administrators, between the surgeon
- 12:45teams, between nurses and anesthesiologists,
- 12:47all together,
- 12:48trusting each other that we're doing the right
- 12:50thing for the patient. And when you have
- 12:52that trust, then then you'll see slowly. I'm
- 12:55not saying this is gonna be like this,
- 12:56but slowly, you're gonna see that behavior shift.
- 12:59And when there's a real cultural transformation
- 13:01from is my block time, right, my precious,
- 13:04to a more team based approach and mindset
- 13:07is is operating in room time to serve
- 13:10the patients, not only one patient, all the
- 13:12patients. The mission of Inova, each each each
- 13:15patient, each time is touch every time.
- 13:19Then, actually,
- 13:20it changed when releasing time was viewed as
- 13:22helping colleagues and helping your patients across the
- 13:25system. Then all of a sudden, when one
- 13:27people once people understand the why, it's a
- 13:30lot easier to be part of that change
- 13:32instead of, instead of resisting it.
- 13:35And and that's really an evolution because so
- 13:37many surgeons, at least traditionally, viewed it as
- 13:40that's my time and that is sacred. And
- 13:42one of the reasons I operate at this
- 13:43hospital is that I get that time.
- 13:46And so having that giving the allowing them
- 13:49still to have some control of their schedule,
- 13:50their time, but finding ways to share that
- 13:53efficiently
- 13:54where it doesn't get in the way of
- 13:55how they do business, where they don't just
- 13:57glob out of that time, but they use
- 13:59it well. They're still really well taken care
- 14:01of your surgeons, but at the same time,
- 14:03you're opening up some room for cases and
- 14:05for people and viewing it more as a
- 14:06team game. Is that a fair statement?
- 14:09That's a fair statement. You're absolutely correct.
- 14:12Thank you. Talk about as you look forward,
- 14:15what do you see as the most compelling
- 14:17opportunities to build on what you've established with
- 14:19LeanTos, to build on what you've done with
- 14:21perioperative, and also just the the ORs in
- 14:23general? And and and what is getting this
- 14:25right
- 14:26look like as you continue to scale it?
- 14:28How many hospitals does Inova have now?
- 14:31Five hospitals. Five hospitals. One of the great
- 14:33midsize systems in the country. Really high operating,
- 14:35really high quality, just fantastic. So what does
- 14:38it look like to do this at scale
- 14:40across the Inova system,
- 14:41and what's the most compelling challenge next?
- 14:44So so I just wanna be clear that
- 14:46lean task is a is a system wide
- 14:48initiative. However, I I I see where you're
- 14:50coming from. I do believe that the biggest
- 14:52opportunity is continuing to scale this
- 14:55model across service lines,
- 14:57embedding data driven decision making to everyday operations.
- 15:02The getting it right at scales means aligning
- 15:04technology, leadership, and clinical engagement, so access becomes
- 15:08seamless,
- 15:09not something that surgeons have to fight for.
- 15:11Right? And, also, there's an opportunity to expand,
- 15:14and we use these insights not only for
- 15:17scheduling, but for broader perioperative optimization and system
- 15:21wide flow. From my perspective, personally, I think
- 15:23that success at scales means surgeons trusting the
- 15:27system,
- 15:28trusting,
- 15:29that we're gonna help to get the timely
- 15:31case patient care, and fully utilizing the resources
- 15:34that we already have.
- 15:36Right. But it it really is that that
- 15:38trust with surgeons and growth, trust and growth,
- 15:41and and and having them stay excited even
- 15:44as they change some of their patterns, but
- 15:46can constantly win that trust to know they're
- 15:47still gonna be really well taken care of
- 15:49and the patients could be really well taken
- 15:51care of as well as your teammates.
- 15:53Yeah. Exactly. And then I think that once
- 15:55you have that team mentality,
- 15:57nobody's here to play gotcha. We all want
- 16:00the same thing. Whatever hat or title or
- 16:04that you're wearing that day, we all want
- 16:06the same thing. We wanna serve the patient
- 16:07to the best of our ability.
- 16:10Thank you. Take a second. I'm gonna ask
- 16:11you another question in a second about final
- 16:13thoughts and so forth. Before I do that,
- 16:15one of our daughters
- 16:17just visited the country of Colombia.
- 16:19What is a place in Colombia that they
- 16:21can't miss, that they shouldn't have missed when
- 16:24they went there? What what's the most beautiful
- 16:26place?
- 16:27And and and and and she loved it.
- 16:29She said it was just fantastic. Her trip
- 16:30to Colombia. She was there for ten days.
- 16:32Tell us a little bit about what you
- 16:34can't miss in Colombia.
- 16:36So Cartagena is beautiful, and any anywhere that
- 16:39you're gonna read about Colombia, you're gonna read
- 16:41about Cartagena, you're gonna it's amazing, and and
- 16:43everybody that goes to Colombia should see it.
- 16:46It's very touristic. So if you're gonna go,
- 16:49take a boat and go to Rosario Islands,
- 16:51less touristic and also gorgeous.
- 16:54And I think for those of you that
- 16:56maybe are wanna do less touristic things and
- 16:59more cultural, the area of the coffee axis
- 17:02that includes Medellin
- 17:04is very safe right now and it's beautiful.
- 17:07And you have rivers that are, like, the
- 17:10seven colors of the of the rainbow. You
- 17:12have a lot of nature.
- 17:14I'm not sure people know this, but Colombia
- 17:16is the most biodiverse country in the world.
- 17:19And we have two oceans, and we have
- 17:21the Amazonic
- 17:22River below and the Orinoco River to the
- 17:24left. So,
- 17:26as you can tell, I love my country.
- 17:29So, yes. I would definitely recommend those two
- 17:32places for people that wanna travel. Well,
- 17:35fantastic. So it's I feel we've closed some
- 17:37of those loops on Columbia and also the
- 17:39University of Miami
- 17:40Med School as well as your fellowships and
- 17:42Harvard residency.
- 17:44Amazing, amazing career.
- 17:46What have you not talked about with the
- 17:48listeners? I mean, you you've gone on this
- 17:50great, great journey,
- 17:52with the Nova and WingTas, and they've had
- 17:54fantastic
- 17:55success with it. So congratulations on the work
- 17:58that you've done
- 17:59together to sort of really improve throughput
- 18:02and and improve culture and and and get
- 18:04just better data too. What have we not
- 18:06talked about? Is there anything else, doctor Farada,
- 18:09that we should share with the audience?
- 18:10Well, thank you, Scott. This is what I
- 18:12would say, and I will leave the listeners
- 18:15with this.
- 18:16Technology alone did not fix our problem. People
- 18:19that know how to use it did. All
- 18:20of us collaborating
- 18:22together
- 18:23is what changed the issue. Right? The tools
- 18:25gave us visibility, but what changed everything was
- 18:28trust. Trust between surgeons, which trusting the data,
- 18:32trust that this system was being designed for
- 18:34patients, not against clinicians. Right? There's a difference.
- 18:37That shift is harder than any implementation. And
- 18:40as I said before, I truly believe that
- 18:42culture is a strategy for breakfast. Our culture
- 18:44needs to be your strategy
- 18:46because it asks people to let go of
- 18:48control, to work differently with each other, to
- 18:51believe that collaboration will serve them better than
- 18:54protection, that that scarcity demands it. That only
- 18:57happens when leadership is consistent, transparent, and willing
- 19:01to stay in the work long enough for
- 19:03people to see the results.
- 19:05At the end of the day, this is
- 19:07not about operating rooms or block time. It's
- 19:09about access. It's about a patient waiting to
- 19:11have surgery or,
- 19:13a patient's they don't they don't care how
- 19:15your schedule is structured, really. They just care
- 19:17that they have appropriate safe surgery when they
- 19:20need it.
- 19:21So I think if we keep that, if
- 19:24we keep the patient,
- 19:25in the center as the north star of
- 19:27our decisions,
- 19:28everything becomes a little bit more clear.
- 19:30Technology is not your enemy.
- 19:32AI is not gonna replace you, but trust
- 19:35me, people that know how to manage AI
- 19:37will replace you if you don't learn it.
- 19:39I think we need to continue to use
- 19:41technology as an infrastructure, not not as an
- 19:44enemy or as a solution on its own
- 19:46either.
- 19:47To build system that people trust, not systems
- 19:50that only,
- 19:51uses slogans. Right? It has we have to
- 19:53live and breathe what we do and never
- 19:56lose sight in why these works matters. Because
- 19:58when we get it right, we not only
- 20:00improve efficiency,
- 20:01We give time back to our patients.
- 20:04I mean, it really is this great mix
- 20:06of culture, technology,
- 20:08leadership,
- 20:09you know, and what you're trying to accomplish.
- 20:11I mean, really, all those things. But but
- 20:13if if you don't have the culture right,
- 20:15people trying to learn and lean into what
- 20:16they're doing
- 20:17and retaining a great team and great leadership,
- 20:20nothing else works. I mean, you've gotta have
- 20:21that culture and the people part right, don't
- 20:23you? I a 100% agree. It's all it's
- 20:26all about people.
- 20:27And I think,
- 20:29and start seeing technology as a tool, like,
- 20:31be less afraid of
- 20:33it. Dive into it.
- 20:34A 100%. And I I love your point
- 20:36about leadership has to stick with it, not
- 20:38just for the idea phase, but actually through
- 20:40the implementation phase to get through the rocky
- 20:43parts and people start to see the benefits
- 20:44to it, then it can really start to
- 20:46work for the long run. I I I
- 20:47love that point as well.
- 20:49Awesome. Well, it's great to meet you, Scott.
- 20:52Doctor Firatta, a total pleasure. Thank you for
- 20:54joining us on the Becker's Healthcare podcast, and
- 20:56thank you to Lintas,
- 20:58for helping
- 20:59share doctor Frata with us today on this
- 21:01podcast. Just brilliant.
- 21:02Doctor Frata,
- 21:04chief of surgery at Inova Fairfax. Inova is
- 21:07one of the great systems in the country.
- 21:09Fantastic leadership. Thank you so much for joining
- 21:11us today. My pleasure.